7.0
Table Of Contents
- Other Documentation
- Understanding PlanetPress Suite Workflow Tools
- Key Concepts
- PlanetPress Suite Workflow Tools
- The Origins of PlanetPress Watch
- The Nature of PlanetPress Suite Workflow Tools
- Configurations and Processes
- More on PlanetPress Suite Workflow Tools and How They Work
- The Configuration and its Processes
- Tasks
- More on PlanetPress Suite Services
- PlanetPress Design and PlanetPress Workflow Tools
- Data
- Data File and Job File
- Job File Names and Output File Names
- Error Handling Tools
- PlanetPress Suite Workflow Tools and Printing
- The PlanetPress Suite Workflow
- Date and Time Format
- Microsoft Outlook, Outlook Express® and MAPI
- Key Concepts
- The PlanetPress Suite Workflow Tools Configuration Program
- Key Concepts
- Detailed Directions
- Start the PlanetPress Suite Workflow Tool Configuration Program
- Choose the Account to be Used by your PlanetPress Suite Workflow Tool
- Control Access to the Locally Installed Services
- Exit the PlanetPress Suite Workflow Tool Configuration Program
- Create a New Configuration
- Open a PlanetPress Suite Configuration File
- Reopen a Configuration File
- Add a PlanetPress Suite Process
- Import Processes from Another Configuration File
- Save a Configuration
- Use Online Help
- Rename Objects in the Configuration Components Area
- Expand and Collapse Categories and Groups in the Configuration Components Area
- Cut, Copy and Paste Objects in the Configuration Components Area
- Reorder Objects in the Configuration Components Area
- Group and Ungroup Objects in the Configuration Components Area
- Delete Objects and Groups from the Configuration Components Area
- Undo a Command
- Redo a Command
- View Document Properties
- Edit Properties in the Object Inspector
- Select a Process
- Resize Rows and Columns of the PlanetPress Suite Process Area
- Zoom In or Out within the PlanetPress Suite Process Area
- Highlight a Task or Branch
- Resize the Program Window Areas
- Show or Hide Areas of the Program Window
- Dock and Undock Areas of the Program Window
- Combine and Attach Areas
- Configurations, Processes and Tasks
- Configuration Management
- Opening and Importing Configurations and Processes
- Users and Configurations
- Anatomy of a Process
- Configurations, Processes and Flowcharts
- Design Versus Debug Mode
- Tasks as Plugins
- Task Properties Dialog Boxes
- Variable Properties
- Standard Variables
- Job Information Elements and Job Info Variables
- Custom Variables
- Selecting Documents in Tasks
- Sending Job Info Variables to Output Devices
- Working with Tasks in the PlanetPress Process Area
- Adding Branches
- Detailed Directions
- Adding Tasks
- Editing Tasks or Branches
- Adding Comments
- Replacing Tasks, Conditions, Branches or Comments
- Removing Tasks and Branches
- Cutting and Pasting, or Copying and Pasting Tasks and Branches
- Moving Tasks, Branches and Comments Using Drag-and-Drop
- Duplicating Tasks, Branches and Comments Using Drag-and-Drop
- Copying and Pasting Properties between Task, Conditions or Comments
- Disabling and Enabling Tasks and Branches
- Data in PlanetPress Watch
- Input Tasks
- Detailed Directions
- Email Input Task Properties
- Folder Listing Input Task Properties
- Folder Capture Input Task Properties
- FTP Input Task Properties
- HTTP Client Input Task Properties
- HTTP Server Input Task Properties
- Create File Input Task Properties
- LPD Input Task Properties
- Serial Input Task Properties
- Telnet Input Task Properties
- WinQueue Input Task Properties
- Detailed Directions
- Output Tasks
- PlanetPress Fax
- PlanetPress Image
- Action Tasks
- Detailed Directions
- Advanced Search and Replace Action Task Properties
- Database Action Task Properties
- PrintForm Action Task Properties
- PrintShop Mail Action Task Properties
- Rename Action Task Property
- Run Script Action Task Properties
- Search and Replace Action Task Properties
- Send Images to Printer Action Task Properties
- Send to Folder Action Task Properties
- Set Variables Action Task Properties
- Standard Filter Action Task Properties
- Translator Action Task Properties
- Windows Print Converter Action Task Properties
- Create Metadata Action Task Properties
- Create PDF Action Task Properties
- In-Stream Splitter Action Task Properties
- Load External File Action Properties
- PDF Splitter Action Task Properties
- Send to Process Action Task Properties
- Emulated Data Splitter Action Task Properties
- XML Splitter Action Task Properties
- Database Splitter Action Task Properties
- Generic Splitter Action Task Properties
- Add Document Action Properties
- Add/Remove Text Action Properties
- Change Emulation Action Task Properties
- Create VDX Action Task Properties
- Decompress Action Task Properties
- Digital Imaging Action Task Properties
- Digital Signature Action Task Properties
- Download to Printer Action Task Properties
- External Program Action Task Properties
- Loop Action Task Properties
- Open XSLT Action Task Properties
- Detailed Directions
- Using Conditions
- Using Scripts
- Printer Queues and Documents
- Detailed Directions
- LPR Output Printer Queue Properties
- Windows Output Printer Queue Properties
- FTP Output Printer Queue Properties
- Send to Folder Printer Queue Properties
- Printer Queue Advanced Properties
- Import Documents
- Import PrintShop Mail Documents
- Add Resident Documents in the Configuration Components Area
- Associate Documents and PlanetPress Watch Printer Queues
- Print a Test Page
- Manually Update Documents
- Detailed Directions
- Scheduling PlanetPress Watch Processes
- Advanced Configurations and Options
- Key Concepts
- Service Options Versus Properties
- Languages
- Detailed Directions
- Delete Images From Your Virtual Drive
- Editor Options
- LPR Output User Options
- Network Ports Settings
- Change Languages
- Change your User Options
- Change your Script Editor or XSLT Editor User Options
- General User Options
- Object Inspector User Options
- Configuration Components Area User Options
- Default Configuration User Options
- Notification Messages User Options
- Sample Data User Options
- Logging User Options
- Network User Options
- HTTP Server Input User Options
- LPD Input User Options
- Serial Input Service User Options
- Telnet Input User Options
- FTP Output Service User Options
- Error Handling
- Debugging PlanetPress Watch Processes
- Sending and Running a Configuration
4.3 Users and Configurations
Are configurations user specific?
When a user opens a session on a computer, they typically need to login. When they do so, a session is
opened and customized for them on that computer (certain drive letters and network shortcuts may be
mapped, local and network printers may be made available, etc.). Furthermore, local and network rights may
be granted to them. The right to get documents from—and to put documents in—local or network folders, for
example, or the right to print on such or such printer.
4.3.1 Local and Network Rights
Programs, such as PlanetPress Suite Workflow Tools and all their services, must identify themselves in order
to be granted permission to perform operations on the computer on which they run as well as on other
computers accessible via a network connection. On a given workstation, you can configure your PlanetPress
Suite Workflow Tool to use either the local system account or any specific user account (refer to “Choose the
Account to be Used by PlanetPress Suite Workflow Tools”). When you do this, you grant the PlanetPress Suite
Workflow Tool and all its services the same rights associated with the selected account (this is true of all
services with the exception of the PlanetPress Suite Messenger which always uses the local system account).
It is important to note that the PlanetPress Suite Workflow Tool and its services require administrator rights to
run on any given computer and that they must therefore be associated with an account that as such rights.
When you are running the PlanetPress Suite Workflow Tool Configuration program on a workstation, if it is
associated with an account that is different from your account, the following icon is displayed in the lower
right corner of the PlanetPress Suite Workflow Tool Configuration program: . This is to draw your
attention to the fact that your PlanetPress Suite Workflow Tool may have rights that differ from your rights,
and that this application and its services may therefore not be able to perform some of the actions you can
perform when you create or edit a given configuration.
The simplest thing to ensure that rights are the same across your whole network is to create an administrator
network account especially for PlanetPress Suite Workflow Tools. This will ensure that the PlanetPress Suite
Workflow Tool and all its services have the same rights on all computers and that it is therefore able to
perform all the actions defined it needs to on every computer on your network. A less permissive solution is to
create an administrator local account for the PlanetPress Suite Workflow Tool and to replicate it on each
computer where the PlanetPress Suite Workflow Tool and its services are likely to perform operations, such as
get files, store files, or run applications and perform operations.
4.3.2 Local Settings
Different users may create different printer queues. Let us say you have a big HP printer in your office. User A
creates a printer queue on his system called “Big HP” for that printer, and user B creates one called “My
printer” for the same printer. A configuration created on user A’s system and than used on user B’s system
would generate errors trying to print to the “Big HP” printer queue.
Different users may also map network drives differently. Let us say this time that you have a server in your
office. User A maps that server’s main drive using drive letter “y:” while user B maps it using drive letter “z:”
A configuration created on one system and than used on the other would both get and save the wrong files
from the wrong drives. Note that such situations may be avoided by using the Universal Naming Convention
option.
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