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Once more, if you chose Send Email in the General tab, use this tab to choose the appropriate email settings.
To: Enter the email address(es) of the recipient(s). Remember this is a variable property box and you can
therefore use various schemes to use email addresses that change with each job at runtime.
Use document’s Email address: Select to send emails generated by PlanetPress Image to email addresses
identified by the PlanetPress Design document selected in the General tab. In PlanetPress Design, you can tag
a data selection as being an email address. When data is merged to the PlanetPress Design document, this
information becomes available to PlanetPress Image which can use it directly to send emails. If this option is
selected and if addresses were entered in the To box, emails will be sent both to the document’s email
address and to the other addresses as well (which may turn out to be the same, if data selections were used).
Cc: Specify addresses to which copies of the generated emails are to be sent.
Bcc: Specify discreet addresses (other recipients will not be able to see these addresses) to which copies of
the generated emails are to be sent.
Subject: Enter the subject of the emails generated by PlanetPress Image for this task. Note that if you use a
data selection in this box, you must be sure that the data that will be selected at runtime will not contain any
parentheses, as this would cause the task to fail. If you suspect that the data may contain parentheses, you
should use a Run script action task (see Run Script Action Task Property) with a Strip() function to strip them
out.
Use document’s Email subject: Select to use the email subject identified by the PlanetPress Design document
selected in the General tab. This option works the same way as the Use document’s email address(es) option
above. If this option is selected and a subject was entered in the Subject box, both subjects will appear as the
email’s subject.
Message: Enter the content of the email message. Since this is a variable property box, the text may be
personalized using variables and data selections.
Use document’s Email message text: Select to use the email message identified by the PlanetPress Design
document selected in the General tab. This option works the same way as the Use document’s email
address(es) option above. If this option is selected and a message was entered in the Message box, both
messages will appear in the body of the email.
Attachments tab
Finally, if you chose Send Email in the General tab, use this tab to add the generated files (plus any other file
that you may choose to attach) to the emails sent by PlanetPress Image.
Attach output file: Select to attach the generated image files to the email sent by PlanetPress Image. Note
that some image file formats may generate multiple files (and thus multiple attachments) for a single job. This
option will attach all files resulting from a particular job. If this option is not selected, the recipients will not
receive any of the generated image files.
File: Select additional files to include as attachments. You may enter the file name directly and use text,
variables and data selections. You may also use the Browse button to navigate and select the file. To add the
file to list displayed in the Attach box, you must the click the downward pointing arrow button.
Attach: Lists the files that will be attached to the messages sent from PlanetPress Image for this task.
Selecting the Attach output file(s) option adds these files at the top of the list. Any other file that may have
been added using the File box (above) is also listed here.
Zip mode: Select how you want the files checked in the Attach box to be zipped. Select Zip individually to
have PlanetPress Image create a zip file for each file. Select Archive and Zip if you prefer to have one zip file
that contains all the attached files.
Zip file name: Enter the name of the one zip file that will be created if the Archive and Zip option was selected
in the Attach box (this box is otherwise not enabled).
Password protect Zip file(s): Select to force recipients to use a password to open the attached zip files. Note
that users will be required to use this password open each one of the generated zip files.
Password: Enter the zip file password.
Related topics:
• PlanetPress Image User Options (Page 155)
PlanetPress Image - Detailed Directions
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