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data selection in this box, you must be sure that the data that will be selected at runtime will not contain any
parentheses, as this would cause the task to fail. If you suspect that the data may contain parentheses, you
should use a Run script action task (see Run Script Action Task Properties (Page 167)) with a Strip() function
to strip them out.
Message: Enter the content of the email message. Since this is a variable property box, the text may be
personalized using variables and data selections. Note that since this is a variable property box, its content is
parsed at runtime. If HTML code is entered or pasted in this box, percent (%) and backslash (/) HTML
characters must be doubled otherwise they will be disregarded.
Attachments tab
Use this tab to add the files received by this task (plus any other file that you may choose to attach) to the
emails sent by PlanetPress Watch/Server.
Attach input job files: Select to attach the file received by this task to the emails it will generate. If this option
is not selected, the recipients will not receive any of the data file.
File: Select additional files to include as attachments. You may enter the file name directly and use text,
variables and data selections. You may also use the Browse button to navigate and select the file. To add the
file to list displayed in the Attach box, you must the click the downward pointing arrow button.
Attach: Lists the files that will be attached to the messages sent from PlanetPress Watch/Server for this task.
Selecting the Attach output file(s) option adds these files at the top of the list. Any other file that may have
been added using the File box (above) is also listed here.
Zip mode: Select how you want the files checked in the Attach box to be zipped. Select Zip individually to
have PlanetPress Watch/Server create a zip file for each file. Select Archive and Zip if you prefer to have one
zip file that contains all the attached files.
Zip file name: Enter the name of the one zip file that will be created if the Archive and Zip option was
selected in the Attach box (this box is otherwise not enabled).
Password protect Zip file(s): Select to force recipients to use a password to open the attached zip files.
Note that users will be required to use this password open each one of the generated zip files.
Password: Enter the zip file password.
Login tab
Use Microsoft Outlook: Select to use Microsoft Outlook to send emails (and attachments). The host
computer must be running Outlook, and PlanetPress Watch/Server must have access to Outlook. Emails
generated by PlanetPress Watch/Server appear in the outbox before being sent by Outlook whenever it is set
to send emails.
Use SMTP mail: Select to use Simple Mail Transfer Protocol (SMTP) to send the emails (and attachments). To
use SMTP you must enter information in the Name, Email Address and Outgoing Mail (SMTP) boxes below.
Name: Enter the sender’s name that will be used in emails sent by PlanetPress Watch/Server for this task.
Organization: Enter the organization name that will be used in emails sent by PlanetPress Watch/Server for
this task (this is optional).
Email address: Enter the sender’s email address that will be used in emails sent by PlanetPress Watch/
Server for this task.
Reply address: Enter the reply address that will be used in emails sent by PlanetPress Watch/Server for this
task (this is optional).
Outgoing mail (SMTP): Enter the IP address of the mail server PlanetPress Watch/Server is to use to send
emails via SMTP.
Server requires authentication: Select if the outgoing server mentioned above requires authentication. To
Output Tasks - Detailed Directions
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