7.6

l Subject: Enter the subject of the emails generated by PlanetPress Image for this task. Note that if you use a data
selection in this box, you must be sure that the data that will be selected at runtime will not contain any parentheses, as
this would cause the task to fail. If you suspect that the data may contain parentheses, you should use a Run script
action task (see Run Script) with a Strip() function to strip them out.
l Message: Enter the content of the email message. Since this is a variable property box, the text may be personalized
using variables and data selections. Note that since this is a variable property box, its content is parsed at runtime. If
HTML code is entered or pasted in this box, percent (%) and backslash (/) HTML characters must be doubled other-
wise they will be disregarded.
Attachments tab
Use this tab to add the files received by this task (plus any other file that you may choose to attach) to the emails sent by
PlanetPressSuite Workflow Tools.
l Attach input job files: Select to attach the file received by this task to the emails it will generate. If this option is not
selected, the recipients will not receive any of the data file.
l File: Select additional files to include as attachments. You may enter the file name directly and use text, variables and
data selections. You may also use the Browse button to navigate and select the file. To add the file to list displayed in
the Attach box, you must the click the downward pointing arrow button.
l Attach: Lists the files that will be attached to the messages sent from PlanetPressSuite Workflow Tools for this task.
Selecting the Attach output file(s) option adds these files at the top of the list. Any other file that may have been added
using the File box (above) is also listed here.
l Zip mode: Select how you want the files checked in the Attach box to be zipped. Select Zip individually to have
PlanetPressSuite Workflow Tools create a zip file for each file. Select Archive and Zip if you prefer to have one zip file
that contains all the attached files.
l Zip file name: Enter the name of the one zip file that will be created if the Archive and Zip option was selected in the
Attach box (this box is otherwise not enabled).
l Password protect Zip file(s): Select to force recipients to use a password to open the attached zip files. Note that
users will be required to use this password open each one of the generated zip files.
l Password: Enter the zip file password.
Login tab
l Use Microsoft Outlook: Select to use Microsoft Outlook to send emails (and attachments). The host computer must
be running Outlook, andPlanetPressSuite Workflow Tools must have access to Outlook. Emails generated by
PlanetPressSuite Workflow Tools appear in the outbox before being sent by Outlook whenever it is set to send emails.
l Use SMTP mail: Select to use Simple Mail Transfer Protocol (SMTP) to send the emails (and attachments). To use
SMTP you must enter information in the Name, Email Address and Outgoing Mail (SMTP) boxes below.
l Name: Enter the sender’s name that will be used in emails sent by PlanetPressSuite Workflow Tools for this task.
l Organization: Enter the organization name that will be used in emails sent by PlanetPressSuite Workflow Tools for
this task (this is optional).
l Email address: Enter the sender’s email address that will be used in emails sent by PlanetPressSuite Workflow Tools
for this task.
l Reply address: Enter the reply address that will be used in emails sent by PlanetPressSuite Workflow Tools for this
task (this is optional).
l Outgoing mail (SMTP): Enter the IP address of the mail server PlanetPressSuite Workflow Tools is to use to send
emails via SMTP.
l Port:Specify the outgoing SMTPPort if it is different from the default port (25).
l Server requires authentication: Select if the outgoing server mentioned above requires authentication. To use
authentication you must enter information in the Account name and Password boxes below.