7.5

The Comments tab, added in PlanetPress Suite 7.5, is common to all tasks. It contains a single text area (Task
comments)that lets you write comments about the task. These comments are saved when the dialog is closed with the
OKbutton, and are displayed in The Task Comments Pane.
SNMP Condition
SNMPis a communication protocol for helping network administrators manage devices and peripherals on their network. It is
useful for verifying the status of network printers, as you can retrieve error and other status messages that printers send out,
such as being out of paper or having low toner.
PlanetPress Workflow Tools uses the SNMPprotocol in the form of an SNMPCondition, in to ways:
l To check the status of printers on your network against values you set in a condition, and to return a true or false value.
This is called setting a Printer condition in the SNMPcondition's properties dialog box.
l To check different values of printers or other SNMPcompatible devices against conditions you set, to return a true or
false value. This is called setting a User defined condition in the SNMPcondition's properties dialog box. You indicate
what is called management information bases (MIB)and object identifiers (OID)that are extensible and can be vendor
specific.
SNMP Condition properties are as follows:
General tab
l Parameters group
l Community: Enter the community name for the printer or other SNMP compliant device you want to monitor.
Acommunity acts like a combination of a user and password granting you access to an SNMPdevice. Depending
on the community name, the device knows what rights to grant, for example, read-only or read-write. Com-
munity names serve as a form of organization and security used with SNMP. The community name must allow
sufficient access to the SNMPdevice to monitor it with the condition. Most SNMPdevices come with a public com-
munity name that usually gives you read-only and/or read-write access. It is recommended to increase security
on your network by entering community names allowing varying levels of access depending on the particular
device, its users, etc. The community name tells the device which rights to grant PlanetPress Suite Workflow
Tools (required to perform the test).
l IP address: Enter the IP address of the network printer (or other device) whose status is to be checked via
SNMP.
l Get info: Click to retrieve information corresponding to the IPaddress you entered. If the information is suc-
cessfully retrieved and it corresponds to a printer, the Host name and Description of the printer (or other
device)appears in the corresponding boxes.
l Host name: When you click Get info, if PlanetPress Suite Workflow Tools is able to communicate with the
device, it displays its name here.
l Description: When you click Get info, if PlanetPress Suite Workflow Tools is able to communicate with the
device, it displays its description here.
l Condition type: Select Printer Queue to test a standard printer status condition or User Defined to test a
status identified using a printer specific identification code. Bear in mind that the failure to comply with any of the
test conditions selected below will make the whole condition False.
l Printer Queue group (displayed when Printer Queue is selected in the Condition Type box)
l Printer status: Select Idle or Printing to test whether the printer is currently idle or printing. Select Do not test
if you only want to test the printer’s alert status (below).
l Alert status: Select No alert to make the condition False whenever an alert situation is detected, regardless of
its type or severity. Select No critical alert to make the condition False whenever a critical alert is detected,
regardless of its type. Select Non-critical alert to choose a specific non-critical alert in the Detected error box.