7.5

l Backup input files:Check this to save a copy of each data file that is captured by your input. These files are saved in
the PlanetPress Suite Workflow Tools working folders under the "Backup"folder.
l Backup filename:Enter the filename that you wish the input data file backup to be saved under.
l Delete Existing Metadata:Check to remove any metadata from memory. This option is disabled on initial input
tasks, and is checked by default on secondary input tasks.
Job Information definitions
l %1- Date received. Contains the date of the reception of the email (and not the date of retrieval by PlanetPress
Workflow). The format is YYYY/MM/DD HH:MM:SS.
l %2- Sender's name:Contains the name of the sender as defined by the sender himself (or, if the sender is using
Exchange, by the name defined in his Exchange server).
l %3 - Sender's address:Contains the email address of the sender as defined by the sender himself.
l %4 - Subject:Contains the subject of the received email (may be blank).
l %5 - Recipients:Contains a list of the names of all the recipients of the email, separated by a semicolon (;).
Because of the way Microsoft Exchange works, when receiving an email from a user on the same local Exchange
server, the email address may not be available. See FAQ-1509 in the Knowledge Base for details.
On Error Tab
The On Error Tab is common to all tasks. Details can be found on Task Properties Dialog.
If storing the message or ID, if they are store in a jobinfo they will be available in any error handling process where errors are
being forwarded. In all cases, if your process continues after the error, the contents of the variables selected in this window
will be available for the rest of your process, or whenever they are overwritten.
Common Errors
Though some error messages are specific to a task in particular, others may apply to any and all tasks because they are
related more to the system than to PlanetPress itself. Some examples would be W3813, W3830, W3991, W4005. These cor-
respond to issues such as not having any space to write files, permission errors on folders or files, etc.
Comments Tab
The Comments tab, added in PlanetPress Suite 7.5, is common to all tasks. It contains a single text area (Task
comments)that lets you write comments about the task. These comments are saved when the dialog is closed with the
OKbutton, and are displayed in The Task Comments Pane.
Folder Capture
Folder Capture input tasks retrieve files corresponding to a specified file mask, from a specified folder.
Input
Folder Capture retrieves all files corresponding to the specified mask. These files may be of any format, even formats that are
not readable by PlanetPress Workflow.
Processing
Each file capture by the input is sent down through the process, one at a time. When the file is finished, the process goes back
to the input which feeds another file down, as long as there are files in the queue. Once all the files are gone, the task polls the
input folder again to see if new files are present and, if so, the process continues with these files. Otherwise, the process ends.