7.3

l Use document’s Email message text: Select to use the email message identified by the PlanetPress Design doc-
ument selected in the General tab. This option works the same way as the Use document’s email address(es) option
above. If this option is selected and a message was entered in the Message box, both messages will appear in the body
of the email.
Attachments tab
Finally, if you chose Send Email in the General tab, use this tab to add the generated files (plus any other file that you may
choose to attach) to the emails sent by PlanetPress Image.
l Attach output file: Select to attach the generated image files to the email sent by PlanetPress Image. Note that
some image file formats may generate multiple files (and thus multiple attachments) for a single job. This option will
attach all files resulting from a particular job. If this option is not selected, the recipients will not receive any of the gen-
erated image files.
l File: Select additional files to include as attachments. You may enter the file name directly and use text, variables and
data selections. You may also use the Browse button to navigate and select the file. To add the file to list displayed in
the Attach box, you must the click the downward pointing arrow button.
l Attach: Lists the files that will be attached to the messages sent from PlanetPress Image for this task. Selecting the
Attach output file(s) option adds these files at the top of the list. Any other file that may have been added using the File
box (above) is also listed here.
l Zip mode: Select how you want the files checked in the Attach box to be zipped. Select Zip individually to have Plan-
etPress Image create a zip file for each file. Select Archive and Zip if you prefer to have one zip file that contains all the
attached files.
l Zip file name: Enter the name of the one zip file that will be created if the Archive and Zip option was selected in the
Attach box (this box is otherwise not enabled).
l Password protect Zip file(s): Select to force recipients to use a password to open the attached zip files. Note that
users will be required to use this password open each one of the generated zip files.
l Password: Enter the zip file password.
Links in the Image Generation Process
Since PlanetPress Image lets you create image files via output tasks as well action tasks, and since it can also be used to gen-
erate files using proprietary formats, various software may be involved in the process.
l PlanetPress Suite Workflow Tools: This is where the process is initiated either via a PlanetPress Image output task or
via Digital Action actions tasks. When you add a PlanetPress Image output task or a Digital Action action task to a proc-
ess, you configure the task’s properties, which include for instance, the address of the computer running PlanetPress
Image and the name of the PlanetPress Design document to use. As you may remember, there are few differences
between PlanetPress Image output tasks and Digital Action action tasks. Only PlanetPress Image output tasks provide
emailing options. Digital Action action tasks cannot be placed at the end of a process and are only considered com-
pleted when the actual image generation process is finished.
l PlanetPress Image service: This is where the image file is actually prepared and sent to the archive folder or message
recipient. You can configure the PlanetPress Image service either via the PlanetPress Suite Workflow Tools Con-
figuration program.
l PlanetPress Suite Workflow Tools Imaging plugins: These optional plugins are used to create files that use proprietary
formats, such as AutoStore from Notable Solutions.
XML Index File Structure
PlanetPress Image generates a standard UTF-8 encoded XML file that has the following structure and content
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