7.3

l Account name: Enter the email account name on the POP3 mail server. This box is only enabled when the Use POP3
mail option is selected.
l Password: Enter the password required to unlock the selected account on the POP3 mail server. This box is only ena-
bled when the Use POP3 mail option is selected.
"Other" Tab
l Job Information group
l Information elements:indicates what job infos are automatically created by the input task.
l Add lines before first data page:Using the arrows keys you can add any job information directly at the
beginning of your data file.
l Backup input files:Check this to save a copy of each data file that is captured by your input. These files are saved in
the PlanetPress Suite Workflow Tools working folders under the "Backup"folder.
l Backup filename:Enter the filename that you wish the input data file backup to be saved under.
l Delete Existing Metadata:Check to remove any metadata from memory. This option is disabled on initial input
tasks, and is checked by default on secondary input tasks.
Job Information definitions
l %1- Date received. Contains the date of the reception of the email (and not the date of retrieval by PlanetPress
Workflow Tools). The format is YYYY/MM/DD HH:MM:SS.
l %2- Sender's name:Contains the name of the sender as defined by the sender himself (or, if the sender is using
Exchange, by the name defined in his Exchange server).
l %3 - Sender's address:Contains the email address of the sender as defined by the sender himself.
l %4 - Subject:Contains the subject of the received email (may be blank).
l %5 - Recipients:Contains a list of the names of all the recipients of the email, separated by a semicolon (;).
Because of the way Microsoft Exchange works, when receiving an email from a user on the same local Exchange
server, the email address may not be available. See FAQ-1509 in the Knowledge Base for details.
On Error Tab
The On Error Tab is common to all tasks. Details can be found on "Task Properties Dialog" (page 54).
Folder Capture
Folder Capture input tasks retrieve data from a specified folder. You can limit the files pulled in from the folder by entering
masks for the file that are more specific than the default mask *.* which captures all files in the folder.
It is important to note that the Folder Capture input task processes files in the specified folder and that correspond to your
mask one at a time, and will return to the input task once the current file has finished processing. Each time it returns to the
Folder Capture input task, it again only captures one single file. It does this until there are no more files in the folder and will
also capture any new file that were added during the time it processed other files. Once no more files are found, it stops proc-
essing until it is scheduled to run again.
This is an important consideration when scheduling a task, as the Folder Capture will keep capturing files as long as new files
are added, even if it means continuing to capture and process outside its scheduled time. It is also important that while the
Folder Capture input task is processing files it keeps a copy of each file in a temporary folder, and will not delete any of these
files until it has finished processing all of them. This may cause issues with running out of disk space.
As with any task that can refer to network resources, it is important to understand the considerations involved with
paths and permissions of these resources. Please refer to the "Network Considerations" (page 16) page in the
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