7.3

The On Error Tab is common to all tasks. Details can be found on "Task Properties Dialog" (page 54).
Email Input
Email input tasks retrieve data through a Microsoft Outlook or POP3 mail client. With Outlook, the email account of the current
user on the local computer is used. Note that PlanetPress Suite Workflow Tools must run using the same account as the cur-
rent user, otherwise the task will fail to retrieve the messages.
Emails retrieved using POP3 are deleted from the mail server. Also note that all the messages retrieved using Microsoft Out-
look or Outlook Express are deleted from the current user’s account. To keep copies of the deleted emails, use the Move
message after processing to folder option.
If you use Email input tasks to capture data encoded using a Double-Byte character set (such as those used for Jap-
anese or Chinese, for instance), it is preferable to use attachments rather than the email body to carry the data from
its source to the input task, as data corruption is less likely to occur using this method.
Email input task properties are as follows:
General tab
l Message body: Select to use the data found in the body of the email.
l Attached file: Select to use the data found in the email’s attachment. If both the Message body and Attached
files options are selected, the message’s body and the message’s attachment are treated as separate data files and
processed one after the other.
l Unzip attached file: Select to unzip the attached files.
l Zip password: Enter the password required to unzip the attached files (if any). Note that you can use variables and
data selections.
l Conditions group
l “Subject” contains: Select to limit those messages used by this task to those with a specific subject. The sub-
ject you enter in the box below can include variables and wildcards.
l Nothing: Select to limit those messages used by this task to those that do not specify any subject.
l “From” contains: Select to limit those messages used by this task to those that are sent from a specific
address. The address you enter in the box below can include variables and wildcards.
l “To” contains: Select to limit those messages used by this task to those that are sent to a specific address.
The address you enter in the box below can include variables and wildcards.
Login Tab
l Use Microsoft Outlook: Select to use the Microsoft Outlook email account of the current user to receive emails. This
property cannot be used unless Outlook is properly installed and configured.
l Move message after processing to folder: Enter the name of an Outlook Folder to keep copies of the emails
taken by this email input task. You should enter only the name of the folder as it appears in Outlook’s Folder List area,
regardless of whether it is a child of another folder. For example, if you want to use a folder named Bills that is listed
under another folder named PassedDue, only enter Bills in the text box. Make sure no two folders have the same
name, even if they are under different parent folders, as this could generate errors. Consider creating a special folder
in Outlook (perhaps a child of the Deleted Items folder named Watch) and then using that folder as your backup folder.
l Use POP3 mail group
l Select this option to use a POP3 mail server and to activate this group. Note that emails retrieved via POP3 are always
deleted from the server.
l Incoming mail (POP3): Enter the address of the incoming POP3 mail server. This box is only enabled when the Use
POP3 mail option is selected.
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