7.2

l Folder: Enter the full path of the folder from which the input files are to be taken.
l Masks: Enter a single or multiple file names or use file name masks. See "Masks" (page 188). Since this task only sup-
ports PDFfiles, make sure your extension remains .PDF for all your masks.
l Sort files by: Select a given sorting method to prompt PlanetPress Suite Workflow Tools to sort the files in the source
folder before taking them (and thus to take them in a specific order). Select None to let PlanetPress Suite Workflow
Tools take the files without sorting them first.
l Sort order: If you selected a sorting method in the Sort files by box, select the order in which you want the files to
be sorted.
l Use archive attribute: Select to turn on the archive attribute of the data files found in the source folder and to leave
them in their original location (i.e. to take copies of the source files). Note that PlanetPress Suite Workflow Tools never
takes source files that have their archive attribute turned on (so the source files will not be taken again and again).
When this option is turned off, PlanetPress Suite Workflow Tools removes data files from the source location.
l Capture files in sub-directories also: Select to capture files from child folders of the source folder as well. When
this option is selected, the chosen Sort order is applied to each separate folder, not across folders. The subfolders them-
selves are always processed in alphabetical order, regardless of the sort order.
l Sort directories first: If you selected a sorting method in the Sort files by box, and if you want the folders present
in the source folder to be sorted first, select this option.
l Optimize resulting PDF: Select to specify whether the resulting PDF should be optimized. Optimization can lead to
a significant reduction in the size of the PDF, but it may also add a certain amount of time to the process. This option
should only be unchecked if the timing of the process is critical and needs to be done quickly, but keep in mind that the
resulting PDFmay be much larger than it should be and may even be too large for PlanetPress Suite Workflow Tools to
handle.
l Create Metadata:Select to specify that a basic metadata structure should be created for the resulting PDF file. The
metadata structure created will contain a single job that contains a single document. This single document will contain
one "page"per page in your PDF, and each metadata page will contain one datapage, which in turn contains the infor-
mation about the PDFpage (size, orientation, etc).
Metadata can be manipulated with the Metadata Tasks, see "Metadata Tasks" (page 151).
"Other" Tab
l Job Information group
l Information elements:indicates what job infos are automatically created by the input task.
l Add lines before first data page:Using the arrows keys you can add any job information directly at the
beginning of your data file.
l Backup input files:Check this to save a copy of each data file that is captured by your input. These files are saved in
the PlanetPress Suite Workflow Tools working folders under the "Backup"folder.
l Backup filename:Enter the filename that you wish the input data file backup to be saved under.
On Error Tab
The On Error Tab is common to all tasks. Details can be found on "Task Properties Dialog" (page 53).
Email Input Task Properties
Email input tasks retrieve data through a Microsoft Outlook or POP3 mail client. With Outlook, the email account of the current
user on the local computer is used. Note that PlanetPress Suite Workflow Tools must run using the same account as the cur-
rent user, otherwise the task will fail to retrieve the messages.
Emails retrieved using POP3 are deleted from the mail server. Also note that all the messages retrieved using Microsoft Out-
look or Outlook Express are deleted from the current user’s account. To keep copies of the deleted emails, use the Move
message after processing to folder option.
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