7.1

l Allow content copying: Select to let users copy content from the generated PDF files.
l Allowform filling: Select to let users enter information in the form fields included in the generated PDF files.
l Font group
l Embed all: Select to embed the entire font of all fonts used in the variable content document within the gen-
erated PDFs. Using this option may result in large PDFs, especially if many fonts are used. Note that those fonts
installed by default with the Adobe Acrobat and Adobe Reader are never embedded. If a font is not embedded in
your PDF, opening it on another computer or printing it may cause it to be substituted by another default font.
l Subset: Select to embed only a subset of the Type 1 and TrueType fonts used in the document. A font subset is
in fact composed of only those characters that are actually used in the document. This option can only be used if
the Embed all fonts option is selected. Note that if more than 35% of the characters included in a font are used in
the document, the entire font is embedded. This option often produces smaller PDF files and ensures proper PDF
display.
l Initial view group
l Zoom factor: Select the magnification at which you want Adobe Acrobat or Adobe Reader (or other PDF
viewer) to open the generated PDF. Choose the Fit in window option to display the entire page using the avail-
able screen space, or choose a percentage of the actual document size.
l Show: Select the information you want Adobe Acrobat or Adobe Reader (or other PDF viewer) to display with
the generated PDF. Select Page only to leave the tabs area to the left of the PDF pages empty. Select Book-
marks and page to display the contents of the Bookmarks tab (you use data selection objects to create book-
marks in PlanetPress) alongside the PDF pages. Select Page tab and Page to display the content of the Pages tab
(thumbnails of each PDF pages) alongside the PDF pages. Select Full screen to hide all screen contents except
the PDF page, and expand the PDF page to the maximum size it can occupy onscreen.
Login tab
If you chose Send Email in the General tab, use this tab to choose the appropriate email settings.
l Use Microsoft Outlook: Select to use Microsoft Outlook on the host computer running PlanetPress Image to send
emails (and attachments). The host computer must be running Outlook, and PlanetPress Image must have access to
Outlook. Emails generated by PlanetPress Image appear in the outbox before being sent by Outlook whenever it is set
to send emails.
l Use SMTP email: Select to use Simple Mail Transfer Protocol (SMTP) to send the emails (and attachments). To use
SMTP you must enter information in the Name, Email Address and Outgoing Mail (SMTP) boxes below.
l Name: Enter the sender’s name that will be used in emails sent by PlanetPress Image for this task.
l Organization: Enter the organization name that will be used in emails sent by PlanetPress Image for this task (this is
optional).
l Email address: Enter the sender’s email address that will be used in emails sent by PlanetPress Image for this task.
l Reply address: Enter the reply address that will be used in emails sent by PlanetPress Image for this task (this is
optional).
l Outgoing mail (SMTP): Enter the IP address of the mail server PlanetPress Image is to use to send emails via
SMTP.
l Server requires authentication: Select if the outgoing server mentioned above requires authentication. To use
authentication you must enter information in the Account name and Password boxes below.
l Account name: Enter the name of the account that PlanetPress Image is to use to send emails via the mail server.
l Password: Enter the password associated with the account name entered above.
Recipients tab
Once more, if you chose Send Email in the General tab, use this tab to choose the appropriate email settings.
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