7.1

l Optimized PostScript Stream: Select to merge the selected document with the data received by this task
before sending it to the component that generates fax documents. Some PlanetPress Design features, such as
the Time and Date PlanetPress Talk functions, require that this option be selected.
Fax Report File
Each fax transmission appears as a separate entry in the report file. Each entry has 4 fields:
l ID: Unique identifier of the fax transmission as recognized by the Windows Fax service. This ID is for internal purposes
only.
l Info: Data retrieved by selections marked as Information in PlanetPress Design (Data Selection dialog box,
Archive/Email/Fax properties). Note that information coming from data selections associated with Arabic styles are
not displayed properly in the logs and cannot be searched using PlanetPress Search.
l Number: Fax number used for the transmission.
l Status: Describes the general status of the job. A plus sign (+) often followed by OK indicates the fax was sent suc-
cessfully. A minus sign (–) indicates a problem occurred with the fax. An error message appears when the fax is not
transmitted. A question mark (?) indicates the status of the fax transmission is unknown.
Each fax transmission contained in a PlanetPress Fax job has its own entry in the report file (report.pfx). This reporting struc-
ture facilitates the use the report files as a data file for a PlanetPress document. Optionally, to split the PlanetPress Fax job into
individual fax transmissions—which will result in individual PlanetPress Fax reports—use the Splitter action task before send-
ing the job to PlanetPress Fax.
Links in the Faxing Process
For the faxing process to be initiated and completed as required, a number of applications are involved. These must all be prop-
erly configured.
l PlanetPress Suite Workflow Tools: This is where the process is initiated via a PlanetPress Fax output task. When you
add a PlanetPress Fax output task to a process, you configure the task’s properties, which include for instance, the
address of the computer running PlanetPress Fax and the name of the PlanetPress Design document to use.
l PlanetPress Fax service: This is where the fax is actually prepared and sent to the faxing software’s outbox. Note that
in the case of a simple faxing software, such as Windows Fax, both PlanetPress Fax and the faxing software must be
running on the same computer. This condition however does not apply to faxing servers, such as Captaris RightFax.
You can configure the PlanetPress Fax service as well as some basic faxing software options either via the PlanetPress
Suite Workflow Tools Configuration program.
l Faxing software. This application controls the hardware used to send the fax to the remote hardware that will be receiv-
ing it. Since the faxing software must be started at system startup, if it does not include a system startup option, you
should include it to your Windows Startup Group. This software is partly configured via the PlanetPress Suite Workflow
Tools Configuration program, but it typically also includes a host of options that are completely ignored by PlanetPress
Suite Workflow Tools and the PlanetPress Fax service, and which are not documented in this guide.
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