7.1

l Zip mode: Select how you want the files checked in the Attach box to be zipped. Select Zip individually to have
PlanetPressSuite Workflow Tools create a zip file for each file. Select Archive and Zip if you prefer to have one zip file
that contains all the attached files.
l Zip file name: Enter the name of the one zip file that will be created if the Archive and Zip option was selected in the
Attach box (this box is otherwise not enabled).
l Password protect Zip file(s): Select to force recipients to use a password to open the attached zip files. Note that
users will be required to use this password open each one of the generated zip files.
l Password: Enter the zip file password.
Login tab
l Use Microsoft Outlook: Select to use Microsoft Outlook to send emails (and attachments). The host computer must
be running Outlook, andPlanetPressSuite Workflow Tools must have access to Outlook. Emails generated by
PlanetPressSuite Workflow Tools appear in the outbox before being sent by Outlook whenever it is set to send emails.
l Use SMTP mail: Select to use Simple Mail Transfer Protocol (SMTP) to send the emails (and attachments). To use
SMTP you must enter information in the Name, Email Address and Outgoing Mail (SMTP) boxes below.
l Name: Enter the sender’s name that will be used in emails sent by PlanetPressSuite Workflow Tools for this task.
l Organization: Enter the organization name that will be used in emails sent by PlanetPressSuite Workflow Tools for
this task (this is optional).
l Email address: Enter the sender’s email address that will be used in emails sent by PlanetPressSuite Workflow Tools
for this task.
l Reply address: Enter the reply address that will be used in emails sent by PlanetPressSuite Workflow Tools for this
task (this is optional).
l Outgoing mail (SMTP): Enter the IP address of the mail server PlanetPressSuite Workflow Tools is to use to send
emails via SMTP.
l Server requires authentication: Select if the outgoing server mentioned above requires authentication. To use
authentication you must enter information in the Account name and Password boxes below.
l Account name: Enter the name of the account that PlanetPressSuite Workflow Tools is to use to send emails via the
mail server.
l Password: Enter the password associated with the account name entered above.
On Error Tab
The On Error Tab is common to all tasks. Details can be found on "Task Properties Dialog" (page 51).
Send to Folder Output Task Properties
Send to Folder output tasks send the files they receive to a local folder. They perform the same function as Send to Folder
action tasks, with the only difference being that in this case, the PlanetPress Suite Workflow Tools will not wait for the task to
be completed before going on to the next task in the configuration.
The following describes the properties specific to Send to Folder output tasks. For information on those properties shared by
various types of tasks, such as Other and On error properties, refer to Configurations, Processes and Tasks.
Send to Folder output task properties are as follows:
General tab
l Folder: Enter the path of the folder to which the files are to be saved.
l File name: Enter the name of the output files generated by this task. To prevent each new file from overwriting the
previous one, you should use variable names. As with any variable property box, you can use any combination of text,
variables and data selections.
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