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Documents that have been prepared for download are typically sent to the Capture OnTheGo
Server repository. It is possible to specify how long you want the documents to remain in the
repository. Capture OnTheGo App users typically download their files from this location. You can
also specify how long you want the documents to remain on the mobile device.
Managing a Capture OnTheGo Solution
The following people are involved in the management and use of a Capture OnTheGo solution:
• Host system specialists: Typically, the forms your Capture OnTheGo users receive
include variable data. This data usually comes from existing host systems. Host system
specialists are responsible for generating the data files.
• A PlanetPress® or PReS® Connect Specialist: This specialist is responsible for creating
and/or maintaining Capture OnTheGo related workflows and documents. The processes
in these workflows generate HTML forms and/or PDF documents, and make them
available to Capture OnTheGo users via the Internet, but they also reply to Capture
OnTheGo user document requests, and receive data sent by Capture OnTheGo users.
• Capture OnTheGo repository manager: To use Capture OnTheGo, you need to use a
Capture OnTheGo virtual repository, for which you require a license. Note that the
number of users that can have access to a given repository is limited. The repository
manager can create and delete users and groups, as well as add and remove users
to/from groups, as required.
• Capture OnTheGo app users: These are the people on the front line. They download the
forms, fill them out, typically on a portable intelligent device, such as a tablet, and then
send the collected information back to the office via the internet.
Software
The Capture OnTheGo solution requires the following:
• PlanetPress® or PReS® Connect: The Workflow module communicates with the Capture
OnTheGo Server to notify users that documents are available, it also serves user
requested documents, and collects the data the users send back. The DataMapper and
Designer modules are used to create the forms along with the appropriate source data.
• Capture OnTheGo Mobile App: This app can be downloaded for free on Google Play
for
Android devices, on the App Store for iOS devices and on the Windows store for
Windows 10 devices. Users of this app must identify themselves using a username and
password. It is the Capture OnTheGo Repository Manager who manages these IDs.
• Capture OnTheGo Server and Repository Management Page: The server is the link that
notifies Capture OnTheGo app users that documents are available. The Web page
is
used to manage the repository (add or remove users and manage document
references).
Licenses
Capture OnTheGo requires the following licenses:
• A PlanetPress® or PReS® Connect license.
• A Capture OnTheGo repository license. License pricing varies based on the number of
users.