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Auto-Download: This option determines whether the document is to be automatically
downloaded to the users’ devices (documents that are not automatically downloaded are first
listed on users’ devices – users must then tap the download button, if they want to have the
document on their device). You may enter ‘Yes’, ‘No’, or a variable. The document will be
automatically downloaded if the value is ‘Yes’ (whether entered manually or returned by the
variable) and if the recipients list includes only individual user names. In any other case, the
document will need to be manually downloaded by the users.
Stored on a User Device for: Enter the number of days for which the document is to remain on a
user’s device once downloaded. If you leave this box empty or enter a value of 0, the document
will never automatically expire on the devices.
Remains in Repository
The boxes found in this group let you specify how long the document is to remain in the
repository.
For: If you want the document to remain in the repository for a given number of days, select this
option and enter the number of days in the corresponding box. If you leave the box empty or
enter a value of 0, the document will not be removed from the repository based on this setting.
Note that any positive number you enter will automatically be reflected in the Until box below.
Until: If you want the document to remain in the repository until a given date, select this option
and enter a date in the corresponding box (the date format must be “YYYY-MM-DD” - note that
you can use the date picker). The date entered corresponds to the last day of validity (the
document is valid until 11:59:59 PM on the date you entered). If you leave the box empty, the
document will not be removed from the repository based on this setting. Note that the date you
enter will automatically be reflected in the For box above.
Time zone: When you enter a number of days in the For box or a date in the Until box above,
the computer’s time zone appears in this box. You may select a different time zone if required.
Track documents sent: Check this option to track documents sent to the Capture OnTheGo
Server. This tracking is done through the COTGDefaul.mdb database located in
%ProgramData%\Objectif Lune\PlanetPress Workflow 8\PlanetPress Watch\COTG , and includes
most of the information set in this task, as well as information returned from the server.
The Process that Replies to Document Requests from Capture OnTheGo Users
The previous process informed the Capture OnTheGo Server that a new document was now
available. So Capture OnTheGo App users that have access to this document can now see it and
download it from a PlanetPress HTTP Server or a regular Web server. Based on the document’s
Capture OnTheGo settings (for more information on this, refer to The Deposit Tab of the Output
to Capture OnTheGo Dialog Box on page Erreur ! Signet non défini.), the document is either
automatically downloaded, or it can manually downloaded. The actual download of this
document is done via a PlanetPress Workflow process that includes an HTTP Server Input task.