Operation Manual

126 Exchanging Messages and Using Outlook
through a remote e-mail server. For more information, see “To
download messages from the server” later in this chapter.
• Text messages are automatically received when phone is turned
on. When your phone is turned off (in flight mode), messages are
held by your service provider until the next time your phone is
turned on.
To download messages from the server
To send and receive e-mail messages for an e-mail account that you
have with an ISP or that you access using a VPN server connection
(typically a work account), you first need to connect to the Internet or
your corporate network, depending on the account.
1. Tap Menu > Go To and tap the account you want to use.
2. Tap Menu > Send/Receive. The messages on your device and
e-mail server are synchronized: new messages are downloaded
to the device Inbox folder, messages in the device Outbox folder
are sent, and messages that have been deleted from the server
are removed from the device Inbox folder.
Tip If you want to read the entire message, tap Menu > Download
Message while in the message window. If you are in the message list,
tap and hold the message, and tap Download Message. The message
will download the next time you send and receive e-mail. This will also
download message attachments if you selected those options when you
set up the e-mail account.
Individually sign and encrypt a message
Encrypting an Outlook e-mail message protects the privacy of
the message by converting it from plain, readable text into cipher
(scrambled) text. Only the recipient who has the authorization key can
decipher the message.
Digitally signing a message applies your certificate with the
authorization key to the message. This proves to the recipient that the
message is from you and not from an imposter or a hacker, and that
the message has not been altered.