Operation Manual

106 Working with Company Emails and Meeting Appointments
4. Select Encrypt messages to protect your emails from being viewed
except by the intended recipients. Select Sign messages so that
recipients are certain that emails are sent by you and have not been
altered.
5. Click Menu > Choose Certificate to select a certificate for signing or
encrypting outgoing email messages.
Set permissions on an email message
Another way of protecting your email messages is to send messages with
restricted permissions using Information Rights Management (IRM).
Requirement This works only with a Microsoft Outlook email account and if your
company is using RMS Server SP1.
1. Click Start > Messaging > Outlook Email.
2. Create a message, then click Menu > Message Options.
3. In Permissions, do one of the following:
• To allow anyone to read the message, select Unrestricted Access.
• To prevent the message from being forwarded, printed, or copied,
select Do Not Forward.
4. Click Done.
Tip An IRM-protected message received on your phone can only be replied to or
forwarded if the message permits it.