® ScanSoft PDF Create! 3 Online Help 1
ScanSoft® PDF Create! 3 Online Help ScanSoft, Inc. provides this publication without representation or warranty of any kind. ScanSoft, Inc. reserves the right to revise this publication and to change the information contained in this publication without further notice. Copyright © 2005 ScanSoft, Inc. All rights reserved.
Using ScanSoft PDF Create! ScanSoft® PDF Create! 3 enables you to generate PDF files directly from any Microsoft Windows (98, Me, NT, 2000, XP) application using the Print command. In Microsoft Word, Excel and PowerPoint, you can also use the toolbar shortcut to print a PDF file. The PDF files will be viewable, printable, searchable and editable (they will be “Normal” PDF files) unless the source file came from an imaging application or security permissions prohibit some of these functions.
Microsoft Internet Explorer 5.1 or above Microsoft Word 97*, Microsoft Word 2000, Microsoft Word XP or Microsoft Word 2003 64 MB of memory (RAM), 128 MB recommended 50 MB of free hard disk space for application files plus 5MB working space during installation 5 MB for Microsoft Installer (MSI) if not present.
2. Follow the on-screen instructions You must accept the license agreement in order to proceed. You must enter a serial number. You will find this on the CD sleeve or on the ScanSoft web site at the download location. Be sure to keep the serial number in a safe place; it is fully checked only during product activation and is also needed for any re-installations. The installer offers a default location for the program. Accept it or define a different one. 3.
Creating a PDF document To create a PDF document: 1. Create a new document or open an existing document in any Windows application. 2. On the File menu, select Print. In the Printer dialog box select the ScanSoft PDF Create! as your active printer if it is not already displayed. 3. Click OK. 4. Specify printing options. Enter the target PDF file name and location in the Save As dialog box. To view the PDF file, select View Resulting PDF. 5. Click Save.
4. Click OK to confirm all settings. To set printing preferences for all documents: 1. On the Windows Start menu, point to Settings, and then click Printers. 2. Then, right–click ScanSoft PDF Create! and click Printing Preferences. 3. Select each of the tabs and specify settings for creating PDF files. 4. Click OK to confirm all settings. General Tab The General tab provides controls for the size and page layout of the PDF file.
Scale Specify whether to reduce or enlarge a document, and by what percentage, between 1 and 1000 percent. Enter a value less than 100 percent to reduce the size of the text and images on the page; enter a value greater than 100 percent to enlarge them. View Resulting PDF Select this option to view the PDF file. By default it is selected. PDF Settings Tab The PDF Settings Tab provides controls for Compatibility, Web optimizing, Destination and Document Settings.
Embed Non-Standard Fonts (default) Embed All Fonts Do Not Embed Fonts. The default embeds all fonts except the most common fonts that all computers should have: typically Arial, Times New Roman, Courier and Symbol. Click Advanced to see the settings for each standard control. To specify more precise settings for a customized control, click New, name a new control, make the desired settings and click OK.
You can edit the settings for an existing control, add a new control, or delete an existing control in the Compression Controls dialog box. To display the Compression Control dialog box: 1. Click the Advanced button. 2. Highlight a conversion control in the list of conversion controls and view or edit the settings as needed. Modify the Auto-setting Move the slider from a pre-set value to a value of your choice. This affects the compression for texts, line art and images in your documents.
If you choose to ReSample, specify either DownSample or SubSample from the pull-down menu. The default setting is DownSample. Downsampling decreases the number of pixels in the image. Each pixel it places has the average value of all the pixels it replaces. Subsampling chooses a pixel in the center of the sample area and replaces the entire area with that pixel at the specified resolution. Resolution If you resample images, you can specify a resolution for downsampling or subsampling.
Before setting permissions you must supply and confirm a permissions password and specify the encryption strength: 40-bit or 128-bit. This determines which permissions are available. Make your settings and click OK. Use New to name a new standard security control, make the desired settings and click OK. Use Delete to remove a security control. Use Default to return supplied controls to default values and remove user-defined controls.
First Page Only Select this to have the watermark placed only on the first page, or on the first two pages in the case of a cross-page watermark. If you de-select this, the watermark will be placed on all pages in the PDF. As Background Select this to have the watermark placed in the background of the PDF, underneath the other page content. If you de-select this, the watermark is placed on the top of the page content. In this case a partly transparent watermark is usually advisable.
modify its contents, using the Add and Remove buttons. Watermarks listed in the top panel contribute to the composite. A cross-pages watermark appears split across two consecutive pages. When you select this, the positioning options change. Select a binding side and a clearance from the binding side (default is 0). Select Duplex to have the watermark appear on facing pages. Note: To simulate human stamping, PDF Create! will randomly shift or rotate the watermark slightly, to make each watermark unique.
Show Warning Dialog: PDF Create! displays a Warning dialog box in which you can choose to Replace existing file or Add trailing number to filename. Click Cancel to terminate the operation without saving anything. Replace existing file: The new PDF document replaces the existing file. Add trailing number to filename: The new PDF filename uses the target filename followed by a sequential number. Insert at start of existing file: The new PDF pages will be inserted at the beginning of the existing file.
ScanSoft PDF Toolbar The ScanSoft PDF Toolbar buttons correspond to the PDF Create! menu items in Microsoft Word, Excel and PowerPoint. Use the first button to create a PDF file. Use the second one to create and e-mail a PDF file. The third button behaves in different ways depending on the application. Use in Microsoft Word to display the Links dialog box. Use in Microsoft Excel or PowerPoint to display the ScanSoft PDF Create! Properties dialog box.
I see jumbled text or pictures on the page, with items on top of each other. Check that overlay was not used during PDF creation. If it was used intentionally, check that the chosen files have content suitable for the overlay. My PDF viewer will not open the PDF. Check that the PDF version is suitable for your PDF viewer. For instance: Versions up to 1.3 can be opened by version 4 of Adobe Acrobat. Versions up to 1.4 can be opened by version 5 of Adobe Acrobat Versions up to 1.
