Version 7 Quick Reference Guide
Introduction ® Welcome to Nuance PDF Reader 7! This product lets you view and work with PDF files. Its key features let you: • • • • • • • • Zoom and rotate pages, use bookmarks to navigate in documents, jump to defined pages, view all PDFs in the current folder. Add highlights, cross-outs and underlines to PDF text. Find texts in one or more PDF files – from file information or textual content. Convert XPS files to PDF, print files and save PDF attachments.
PDF flavors There are three basic types of PDF files. PDF Reader can open all three types: PDF Image: The PDF pages are presented as images so the content is fixed and cannot be edited or searched. They can contain comments and form controls, since these are not part of the real PDF content.
Registration. For a statement on the use of your registration data, please see Nuance's Privacy Policy. How to get more help Consult the release notes file for further assistance on installation and for late-breaking news. It also lists the system requirements. Visit the Nuance web site to consult the knowledge base for PDF Reader: Choose http://support.nuance.com/NuancePDFReader.
The program window has the following parts: Menu bar Toolbars Document Panel Navigation Panel Attachments View bar The View bar lets you change the display style of the PDF files. From left to right: rotate the view of the current document, step to the previous viewing location, jump to the next, previous or defined page, zoom in or out, scale the page display, choose the display style.
Toolbars The following toolbars are available. Use View / Toolbars to show or hide them. Toolbars can be docked in the toolbar area or floated into the working area; click the row of dots on the left of a toolbar and drag it to the desired floating location. Drag it back to the toolbar area to re-dock.
VIEW FOLDER: Previous file, next file in folder. ZOOM TOOLBAR: Zoom In, Zoom Out, Dynamic Zoom, Loupe. FORMS TOOLBAR: Highlight Fields, Reset Fields. (Grayed if current page does not contain an active form control) DMS TOOLBAR: Open from DMS, Save to DMS Each detected DMS will have a toolbar to open whole PDF or XPS files one at a time from the DMS and to save PDF files in the same way. If no DMS is detected this toolbar does not appear. ® The picture shows the Microsoft SharePoint toolbar.
Viewing PDF files Choose a display style from the View menu or the navigation buttons on the right of the View bar at the base of the program window. Click the Single Page button on the View bar; or choose Single Page in the View menu to display one page in the Document Panel at a time. Click the Continuous button on the View bar; or choose Continuous in the View menu to view the pages one below the other.
Using grids and rulers Choose View / Grid, (Ctrl + U) to show grids on the page. Click again to remove grids. Choose View / Rulers (Ctrl + R) to show horizontal and vertical rulers along with an indication of the cursor position. Click again to remove them. Define grid and ruler properties under Edit / Preferences / General. Rotating pages Use the View menu or the View bar to rotate the document display by steps of 90° in either direction. This does not change the page orientation in the PDF file.
Viewing other parts of a page Use the Hand tool to move around the page. Define its behavior on mouse click in Edit / Preferences / General / Miscellaneous. By default the action is nothing, but it can jump to the next page or start scrolling the display downwards. The Pages display in the Navigation panel can be used to move around the page, as shown on page 5. A red box in the thumbnail shows which part of the page is being displayed.
Searching texts in multiple PDF files The Search tool in the File toolbar or Search in the Edit menu (Shift + Ctrl + F) opens a dialog box where you can enter a search string with the options described above. The search can be in the current document only, selected PDF files in the current PDF portfolio (see later), all PDF files in the portfolio (including those in sub-folders) or in a folder on your computer that you specify, including or excluding its sub-folders.
Working with PDF files Here is a selection of other actions you can perform: View PDF properties: Choose Document Properties in the Document menu (Ctrl + D) to see the properties of the current document under the tabs Description, Security and Fonts. The first tab shows which keywords and other descriptions are added to the PDF – these can help you find the PDF later. If you cannot perform certain actions on the PDF (printing, copying, form filling etc) the security settings may explain the reason.
Filling PDF forms Some PDF files include fillable forms, based on XFA or other formhandling standards. If you receive such a form, and form filling is permitted by the file’s security settings, you can fill the form in PDF Reader and then return it via e-mail. To fill the form choose the Hand tool then click in the fields one after the other to enter text or make choices. You can also use the Tab or arrow keys to move between controls.
Use Edit / Preferences / Forms to decide how forms will be displayed and function. Choose to have field values automatically calculated whenever the form contains numerical controls with calculations defined. Choose whether the focused form control should have a border or not and choose colors for the field highlighting – required fields can be given a different color. An auto-complete function can be defined to speed up repeated form filling.
portfolio bar at the top of the window to move to the next or previous files. Click Home to return to the starting view with thumbnails. Click List view to see a list of files and folders with related information. Both displays let you move to sub-folders and view the files there. The current path is displayed under the portfolio bar, top-left. Use it to navigate between folder levels.
When the conversion is complete, you receive an e-mail notification with a web address. Click it and provide the password to access and download the converted file. If you request a conversion and have PDF Converter Professional 7 on your system, it is opened and the chosen PDF is loaded into it. Use its Convert button to convert the file locally, with a wider range of targets and settings than in the web-based service.
In some DM systems you can find a menu item for PDF or XPS files ‘Open in PDF Reader’. If you have specified Nuance PDF Reader as your default program for PDF or XPS files, a double-click on a file name or icon will launch Reader and display the file. In all cases except SharePoint, access is achieved through the interface of the DM system itself; you may need to enter access information. Access to Microsoft SharePoint is achieved through an interface provided by PDF Reader.
Twelve reasons to upgrade to PDF Converter Professional 7 • • • • • • • • • • • • Create PDF files from multiple input files to one or more PDF files or packages, with the ability to generate tags, and use powerful MRC compression. Use PDF creation buttons integrated into Microsoft Office and other applications – with links, bookmarks, comments and metadata transferred from MS Word, Excel or PowerPoint documents.
Legal acknowledgments This software is based, in part, on the work of the Independent JPEG Group. The software is based, in part, on the work of Colosseum Builders, Inc. The software is based, in part, on the work of the FreeType Team. The software is based, in part, on the work of Kakadu Software. The software is based, in part, on the zlib Compression Library. The SoftwarePassport/Armadillo Software Protection System Copyright 1998-2007 by the Silicon Realms Toolworks. All Rights Reserved.
Nuance Communications, Inc. END-USER LICENSE AGREEMENT PDF READER The software and materials provided with this agreement are licensed, not sold, and are available for use only under the terms of this license agreement. Please read this agreement carefully. By downloading, installing, copying, or otherwise using the software, you agree to be bound by the terms and conditions of this agreement and become a party to this agreement.
AND REGARDLESS OF THE LEGAL OR EQUITABLE THEORY (CONTRACT, TORT OR OTHERWISE) UPON WHICH THE CLAIM IS BASED. IN ANY CASE, NUANCE’S AND ITS SUPPLIERS’ AND LICENSORS’ ENTIRE LIABILITY UNDER ANY PROVISION OF THIS AGREEMENT SHALL NOT EXCEED IN THE AGGREGATE THE SUM OF THE FEES LICENSEE PAID FOR THIS LICENSE (IF ANY), WITH THE EXCEPTION OF DEATH OR PERSONAL INJURY CAUSED BY THE NEGLIGENCE OF NUANCE TO THE EXTENT APPLICABLE LAW PROHIBITS THE LIMITATION OF DAMAGES IN SUCH CASES.
