Quick Reference Guide
This Guide shows screen pictures made with Windows® 7 unless otherwise stated. The appearance may vary under other Operating Systems.
Why are PDF files popular? The Portable Document Format has become a de-facto standard for document exchange across different platforms and computing environments. More than 200 million PDF documents are posted on the World Wide Web. Key benefits that have driven this popularity are: • Integrity: PDF files look like the original documents they were created from.
Notes®, message attachments can be saved as PDF files. As you write a new message or a reply, you can choose a non-PDF file from your computer to have it converted to PDF and attached. You can convert a web page in Internet Explorer to a PDF. The program can create PDF files in versions 1.3 to 1.7 and PDF/A. Files can be protected by passwords and can include watermarks. Compression and font settings give you control over PDF file size and appearance. The PDF Product family Nuance Communications, Inc.
purchase order. Be sure to keep the serial number in a safe place; it is fully checked only during product activation and is also needed for any re-installations. 3. Location and Setup Type The installer offers a default location for the program. Accept it or define a different one. Select Complete or Custom Setup. Choose Custom to enable or disable the integration of PDF Create in other programs.
Nuance PDF Create has a comprehensive HTML Help system. Access it through a hyperlink in the PDF Create Assistant or through the Nuance PDF menu in Microsoft Word, Excel, or PowerPoint. Press F1 to open Help at the topic describing the currently open panel. Some dialog boxes have Help buttons. A Release Notes file with latest information is available on the delivery media and in the program folder. The Nuance web site offers program information, with a regularly updated knowledge base and user forums.
Location Source files Microsoft Outlook and Lotus Notes (exporting PDF) Direct conversion of all One or more attachments or with a attachments to a mail selection box. Settings can message be accessed Conversion method Target Microsoft Outlook and Lotus Notes (importing PDF) One or more files on the local computer Microsoft Internet Explorer Direct conversion with current Current web page or a Via Save As to local settings.
Remove selected files Move selected files up or down Remove all files from the list Drag and drop input files onto this area, or use the Add button Assembly instruction* Select a profile This displays current saving settings Click to start PDF creation Click to change save settings Change profile settings * other assembly instructions are: • Combine files into a single PDF (in listed order and ability to generate a bookmark for each input file) • Overlay files (with overlay options).
Click the Profiles... button to change settings for any profile, or to create a new profile based on an existing one. 1. Select a profile here Select a profile, click this to name a new profile based on it, then change settings and save it with OK. 2. Make selections here Click this to delete the selected profile after a warning. 3. Specify settings for each selection here Click this to restore default settings for the selected profile.
Create PDFs from Windows Explorer Right click on a single file. The shortcut menu includes: Choose a profile from the first item's sub menu. The current settings for that profile will be used for the PDF creation. Click Edit… to modify profile settings or create a new one before PDF creation. The second item shows the current saving instruction. Click on it to set a different instruction.
The Nuance PDF Settings for Word dialog box This can be accessed from a toolbar button or an item in the Nuance PDF menu. (In Word 2007 and 2010 you can find this in the Nuance PDF tab.) It lets you define settings that are applicable only when creating a PDF from a Word document. Define which paragraph styles in the Word document should be converted to bookmarks in the PDF, which comments should be transferred, how hyperlinks should appear, and which items should be tagged, if any.
2. Click to access settings. Choose to have all attachments converted in the background and sent to the last used folder, or to be able to choose which attachments to convert and to change the target folder. 3. in the Nuance toolbar in a new message or a reply Click window to choose one or more files from your computer to be converted to PDF and attached to the message. Note: These buttons have a different appearance in Outlook 2003.
ScanSoft PDF Create! Properties dialog box This gives you full control over the conversions. In the General panel you define page size, orientation, resolution for the PDF, choose whether or not to view it after creation and choose a grayscale or color PDF. The PDF Settings panel lets you define the PDF version, control font embedding, set compression types and severity, define passwords and add watermarks.
How to package files A package is a single PDF file that contains a set of PDF files. Packages help you group related files, making it easier to send them by e-mail. To package a set of files, maybe of differing file types, select them in the PDF Create Assistant. Choose packaging as the assembly instruction. Click Options to choose which cover page to use: a Create Assistant Template or the first listed file. Click the Create button transmitted into the package.
Inside SharePoint, Hummingbird Enterprise™ and Interwoven® Worksite it is possible to choose a non-PDF file, open its shortcut menu to call on PDF Create to make a PDF from it and place it in the same location, with the same file name. It is also possible to select a non-PDF file from the computer's file system and have it converted to PDF and placed in the DMS at the current or a defined location.
Un-installation 1. Select Add or Remove Programs from the Control Panel. Under Vista, select Programs and Features from the Control Panel. 2. Select Nuance PDF Create 8. 3. Click Remove to uninstall the program or Change to auto-repair it or to change the list of integrated programs. A de-activation step is performed at the start of uninstallation, allowing you to reinstall the program later without re-activation problems. Deactivation requires web access. www.nuance.
