® ScanSoft PDF Create! 2 Online Guide 1
ScanSoft® PDF Create! 2 Online Guide ScanSoft, Inc. provides this publication without representation or warranty of any kind. ScanSoft, Inc. reserves the right to revise this publication and to change the information contained in this publication without further notice. Copyright © 2004 ScanSoft, Inc. All rights reserved.
Using ScanSoft PDF Create! ScanSoft® PDF Create! 2 enables you to generate PDF files directly from any Microsoft Windows (98, Me, NT, 2000, XP) application using the Print command. In Microsoft Word, Excel and PowerPoint, you can also use the toolbar shortcut to print a PDF file. The PDF files will be viewable, printable, searchable and editable (they will be “ Nor mal ”PDFf i l es)unl esst hesour cef i l ec amef r om ani magi ngappl i cat i on or security permissions prohibit some of these functions.
System Requirements The following are the minimum system requirements to install and run ScanSoft® PDF Create! 2: A computer with an Intel® Pentium® or higher processor Microsoft Windows® 98 (from second edition), Windows Me, Windows 2000, Windows NT® 4.0 with Service Pack 6 or above, or Windows XP Microsoft Internet Explorer 5.
Installation and Activation Please remove any version of the Zeon DocuCom PDF printer driver utility before the installation. ScanSoft PDF Create! is a customized and updated version of that utility and it cannot co-exist with other versions. 1. Insert the CD-ROM in your CD-ROM drive The installation program will start automatically. If it does not, locate your CDROM drive in Windows Explorer and double-c l i ckt hepr ogr am’ sset up. ex ef i l e. Select a language for installation.
4. Activate You will be invited to activate the product at the end of installation. Please ensure that web access is available. Provided your serial number is found at its storage location and has been correctly entered, no user interaction is required and no personal information is transmitted. If you do not activate the product at installation time, you will be invited to do this each time you invoke the program. PDF Create! can be launched only five times without activation.
Creating a PDF document To create a PDF document: 1. Create a new document or open an existing document in any Windows application. 2. On the File menu, select Print. In the Printer dialog box select the ScanSoft PDF Create! as your active printer if it is not already displayed. 3. Click OK. 4. Specify printing options: Enter the target PDF file name and location. To view the PDF file, select View Resulting PDF. 5. Click OK.
Modifying PDF Create! Behavior The ScanSoft PDF Create! Properties dialog box includes two tabs, General and PDF Settings, where you can modify driver settings. A third tab, About, provides version information about the product. You can set printing preferences for the current document only, or for all subsequent documents. To set properties for the current document: 1. On the File menu, select Print.
General Tab The General tab provides controls for the size and page layout of the PDF file. Note: Page Setup settings in applications, such as Microsoft Word, may override some General settings made in PDF Create! Paper Size Select Standard and then choose a page size from the pull–down list, or choose Custom and specify the page dimensions and margins. Click Add to define or modify additional standard page sizes using page dimensions you specify. Orientation Select Portrait or Landscape.
PDF Settings Tab The PDF Settings Tab provides controls for Compatibility, Web optimizing, Destination and Document Settings. It also provides a choice of standard controls for Font Embedding, Compression, Watermarks and Security. Choose a standard control or click the corresponding Advanced button to fully control the process. Compatible with Choose PDF 1.3 or PDF 1.4 or PDF 1.5 to create files compatible with one of these PDF versions. Selecting the PDF 1.4 option will create PDF 1.
Click Advanced to see the settings for each standard control. To specify more precise settings for a customized control, click New, name a new control, make the desired settings and click OK. To specify a list of fonts to be always embedded, de-select Embed All Used Fonts, select Always Embed Fonts, select the desired fonts one-by-one and use the right-facing arrow button to place them in the Always Embed Fonts panel. To activate the arrow buttons select the checkbox next to them and select a font.
2. Highlight a conversion control in the list of conversion controls and view or edit the settings as needed. Modify the Auto-setting Move the slider from a pre-set value to a value of your choice. This affects the compression for texts, line art and images in your documents. Use Custom Settings Select a compression method for any color, grayscale, or monochrome images in your document. For color and grayscale images, you can choose from a range of qualities of JPEG and ZIP formats, from High to Low.
Resolution If you resample images, you can specify a resolution for downsampling or subsampling. Factory Settings The Factory Settings button automatically returns compression settings to their original values. New Click the New button to create a new conversion control. Delete The Delete button removes the currently selected conversion control. Default This returns supplied controls to default values and removes user-defined controls.
Note: Be sure to note the passwords you assign; without them you will not be able to re-open the PDF files you created. Successful PDF protection depends on good password distribution management. Note: To view PDF files with encryption above 40-bit, you must have Adobe Acrobat Reader version 5.0 or above. Note: ScanSoft PDF Creat e!us ual l ycr eat es“ Nor mal ”PDFf i l es.Thatmeans they can be viewed, printed, searched and modified in a PDF editor.
on the top of the page content. In this case a partly transparent watermark is usually advisable. Advanced Click this button to see a preview of the selected watermark control. Use the controls to modify the appearance of the selected watermark. The preview shows the effects of your settings. When you are satisfied, click OK to save the changes. Use New to define a new watermark control and Delete to delete a control.
Destination The Destination area provides controls that specify how to save PDF files and how to send PDF files as e-mail attachments. Naming Method Select a naming method from the pull-down menu: Query the filename: During printing, PDF Create! will display the Save As dialog box in which you can enter a target file name. This is the default setting. Specify filename below: Choose this method to enter a full file directory path in the PDF pathname field.
Append to existing file: The new PDF pages will be inserted at the end of the existing file. Overlay with existing PDF: The new PDF will be overlaid with the existing file. Click the Overlay button to control how the overlay should be performed. Send Mail Check this setting to attach your PDF file to a new e-mail message. If you do not want to save the PDF file, you should also select the Mail result only, do not save the file setting above.
About PDF Create! 2 Tab View copyright information, your serial number and access this Online Guide.
Troubleshooting I see no controls in my PDF viewer. Check Document Settings. You may have specified Hide Menu Bar, Hide Toolbar or Hide Window Controls. I cannot edit the PDF file. If the source file was created by an imaging application, the PDF may not be editable. Also check password protection, use the permission password to unlock the file. If a recipient complains the file is not editable, decide whether or not to supply the permission password.
I see lines, sometimes long and diagonal when I edit the PDF text. You may see this if you have text watermarks on the page. The line is the editing cursor for the watermark text. PDF creation fails. You must have a print-enabled application on your system that can handle the source file and that is associated with it. For further guidance, please consult the Readme file or the ScanSoft web site. http://www.scansoft.
