Quick Reference Guide
This Guide shows screen pictures made with Windows® 7 unless otherwise stated. The appearance may vary under other Operating Systems.
Why are PDF files popular? The Portable Document Format has become a de-facto standard for document exchange across different platforms and computing environments. More than 200 million PDF documents are posted on the World Wide Web. Key benefits that have driven this popularity are: • Integrity: PDF files look like the original documents they were created from.
The PDF Product family Nuance Communications, Inc. offers three PDF products: • Nuance PDF Converter to unlock PDF and XPS files • Nuance PDF Create to create PDF files • Nuance PDF Converter Professional to unlock, create, edit, comment and share PDF files; and to unlock and create XPS files. Installation and Activation PDF Converter 8 detects previous versions and prompts for your confirmation to remove them. You must have administrator rights on the computer to install and activate the program.
of the InstallShield Wizard will be enabled. You can later change any of these settings at any time using the Preferences panel accessed from the File menu of the Converter Assistant. 4. Click Finish Registration runs at the end of installation. Select Register Online to establish a connection to the Nuance web site. We provide an easy electronic form that can be completed in a few moments. When the form is filled, click Submit.
The PDF Converter Assistant Start this from the Windows Start Menu or from your desktop if you placed a shortcut there. The Assistant lets you prepare and control conversions. Its Full view shows you a preview of PDF and XPS files to be converted and lets you set page ranges. The panel on the right lists all files selected for conversion; icons show loading or conversion status. The Help explains the meanings of the icons.
Converting with Quick View Choose Quick View in the View menu. Then your conversions are easy 4-step processes, using current settings for everything else: 1. File Open: Select one or more PDF/ XPS files or drag and drop them onto the Quick View window. Mode Tool Output Tool Convert All Tool 2. Choose a processing mode: Standard Document, Legal, Spreadsheet or Form. 3. Choose a target: Microsoft Word, Excel, PowerPoint, Corel WordPerfect or Rich Text Format. 4. Start the conversion.
Converting with Full View Here is the Assistant in Full View. Three sample files are loaded, the sample form is displayed in the Preview panel on the left. Restore preview Open files Select conversion mode and target and display their settings Convert selected file Remove files from list Move files up or down in the file list Convert all listed files Preview panel showing current page of selected file List of loaded or converted files. Icons show file status. You can add files by dragand-drop.
Starting the Program To make the services of PDF Converter easy to call on, it can be started from several locations, as described in the following overview table and procedures.
It allows you to name input PDF or XPS files from your local computer, from Cloud connectors like Dropbox, Evernote, PaperPort Anywhere or from a Document Management System and decide how to handle output files. Display of the created file is optional. The Open PDF/XPS button in a Microsoft Word Toolbar 1. 2. 3. 4. 5. 6. in a Microsoft Word toolbar Use the Open PDF/XPS button or the Open PDF… item in the Word File menu to call an Open dialog box with PDF selected as file type.
3. Select the PDF or XPS file you want to convert. Multiple selection is possible; then files are converted one after the other. 4. Click Open. (The picture shows steps 2, 3 and 4 under Windows XP.) 5. Conversion starts with or without the Converter Assistant, as specified in the PDF Converter 8.0 Settings dialog box, found in Word's File menu. In Word 2007or 2010, the PDF Settings button in the Nuance PDF tab displays this dialog box. 6.
the converted document or the original file. The program warns you of this: WordPerfect Use the Open PDF/XPS item in the File menu of WordPerfect. Select a single PDF file and click Open. View pages in the PDF Converter Assistant in Left view. Set a page range if desired. Select a mode (standard or legal document) and its settings. Set output settings. Click the Convert All button. The resulting file is displayed in WordPerfect, ready for editing.
click Open. Select settings and a page range if desired. Click the Convert All button; the converted file appears in PowerPoint 2007 or 2010. To view it in older PowerPoint versions you will need a Microsoft Office compatibility pack. Microsoft Outlook 1. Settings button (in Outlook 2003 ) in the Click the Nuance PDF for Outlook toolbar or the equivalent item in the Nuance PDF menu. Choose to use the Converter Assistant or perform a direct conversion to a target you choose.
Windows Explorer 1. Right-click on a single PDF or XPS icon or file name in Windows Explorer or a PDF or XPS icon on your desktop. 2. Choose a conversion mode and target from the shortcut menu. If you choose to use the Assistant, you make these choices in its Preview panel. Processing modes and outputs Choose from four processing modes, depending on the content of the PDF/XPS file to be converted and the type of output you want.
Mode Output Forms Word Word 2007/10 RTF The settings for each mode are displayed on the left panel of the Assistant when you make a mode selection. The values are stored separately for each mode - this includes the image-only processing and graphic handling options that are common to all modes. The output settings are displayed in the left panel when you make an output selection. The settings are the same for all targets and only one set of values is stored for use with all saving.
Spreadsheet conversions This mode can be used for PDF files containing partly or mainly tables. Choose what should be placed in each Excel Worksheet: • Per Page: Each page from the PDF will enter a separate worksheet. This will happen even if page content is not tabular; you can specify a page range to exclude unnecesary pages. • Per Table: Each detected table is converted and placed in a separate worksheet. All content not detected as a table is placed in a separate worksheet at the end.
Handling Mixed Input Files Files often have mixed content: flowing text, tables and forms. In many cases you can process these files with the setting Standard Document and receive good results. For more precise control, you can use page ranges to separate forms and tables and convert them separately.
When the starting point for a PDF file is a set of images, or a scanning process, this text layer is not present and the result is an image-only PDF. When the starting point is an editable document, the text layer can be created and the PDF is called 'Normal' or 'Searchable'. The creator of a PDF can require provision of a password to allow access to the text layer. How does PDF Converter work? PDF Converter has the ability to perform Optical Character Recognition (OCR).
A full list of supported languages is provided in the Help. Correct language choice is important for converting image-only pages and handling non-standard encoding. The choice ‘Auto-detect’ is designed for unattended processing where input image-only PDFs might be in different languages. This examines each PDF page and assigns a language to it, choosing from the 22 lan‐ guages with dictionary support.
Web Updates Get latest updates from the Help menu or the About panel. If the command is grayed, there is no update available. Please ensure that web access is available. XPS File Support The support for XPS files provided by the members of the PDF product family is as follows: Professional Create Converter XPS to PDF Yes Yes No PDF to XPS Yes No No Yes No Yes Unlock XPS (XPS to Word, etc.) Un-installation 1. Select Add/Remove Programs from the Control Panel.
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