Quick Reference Guide
This Guide shows screen pictures made with Windows® XP. The appearance may vary under other Operating Systems.
Why are PDF files popular? The Portable Document Format has become a de-facto standard for document exchange across platforms and computing environments. More than 200 million PDF documents are posted on the World Wide Web. Key benefits that have driven this popularity are: • Integrity: PDF files look like the original documents they were created from. They conserve their appearance after sharing regardless of platform, operating system, installed fonts or local settings on each computer or device.
The PDF Product family Nuance Communications, Inc. offers three PDF products: • Nuance PDF Converter to unlock PDF and XPS files • Nuance PDF Create to create PDF files • Nuance PDF Converter Professional to unlock, create, edit, comment and share PDF files; and to unlock and create XPS files. Installation and Activation PDF Converter 7 detects previous versions and prompts for your confirmation to remove them. You should have administrator rights on the computer to install and activate the program.
these settings at any time using the Preferences panel accessed from the File menu of the Converter Assistant. 4. Click Finish Registration runs at the end of installation. Select Register Online to establish a connection to the Nuance web site. We provide an easy electronic form that can be completed in a few moments. When the form is filled, click Submit. If you decide not to register or to be reminded later, you can go to http://www.nuance.com to register online any time later.
The PDF Converter Assistant Start this from the Windows Start Menu or from your desktop if you placed a shortcut there. The Assistant lets you prepare and control conversions. Its Full view shows you a preview of PDF and XPS files to be converted and lets you set page ranges. The panel on the right lists all files selected for conversion; icons show loading or conversion status. Help explains the meanings of the icons.
Converting with Quick View Choose Quick View in the View menu. Then your conversions are an easy 4-step process, using current settings for everything else: 1. File Open: Select one or more PDF/ XPS files or drag and drop them onto the Quick View window. Mode Tool Output Tool Convert All Tool 2. Choose a processing mode: Standard Document, Legal, Spreadsheet or Form. 3. Choose a target: Microsoft Word, Excel, PowerPoint, Corel WordPerfect or Rich Text Format. 4. Start the conversion.
Converting with Full View Here is the Assistant in Full View. Three sample files are loaded, the sample form is displayed in the Preview panel on the left. Restore preview Open files Select conversion mode and target and display their settings Convert selected file Remove files from list Convert all listed files Preview panel showing current page of selected file List of loaded or converted files. Icons show file status. You can add files by dragand-drop.
Starting the Program To make the services of PDF Converter easy to call on, it can be started from several locations, as described in the following overview table and procedures.
The Open PDF/XPS button in a Microsoft Word Toolbar 1. 2. 3. 4. 5. 6. Use the Open PDF/XPS button in a Microsoft Word toolbar or the Open PDF… item in the Word File menu to call an Open dialog box with PDF selected as file type. In Word 2007 or 2010 go to the Nuance PDF tab, or access the File menu via the Office button. Choose a single PDF or XPS file, browsing if necessary. Click Open. The Converter Assistant preview panel displays the first page of the input file.
The Open Dialog Box in Microsoft Word 1. Click Word's File Open button File menu and click Open... or go to the Microsoft Word 2. Select PDF (Portable Document Format) (*.pdf) or XPS in the Files of type box. 3. Select the PDF or XPS file you want to convert. Multiple selection is possible; then files are converted one after the other. 4. Click Open. (The picture shows steps 2, 3 and 4.) 5. Conversion starts with or without the Converter Assistant, as specified in the PDF Converter 7.
7. Converted, editable documents are displayed in Microsoft Word. 8. A converted document will display as if it were still the PDF or XPS file. You must save it as a Word document with the command Save As.... If you use Save or Close without saving, you will lose either the converted document or the original file. The program warns you of this: WordPerfect Use the Open PDF/XPS item in the File menu of WordPerfect. Select a single PDF file and click Open.
Microsoft PowerPoint 2007 or 2010 Use the Open PDF/XPS button in the Nuance ribbon. Select a single PDF or XPS file with content suitable for a slide presentation and click Open. Select settings and a page range if desired. Click the Convert All button; the converted file appears in PowerPoint 2007 or 2010. To view it in older PowerPoint versions you will need a Microsoft Office compatibility pack. Microsoft Outlook 1.
Windows Explorer 1. Right-click on a single PDF or XPS icon or file name in Windows Explorer or a PDF or XPS icon on your desktop. 2. Choose a conversion mode and target from the shortcut menu. If you choose to use the Assistant, you make these choices in its Preview panel. Processing modes and outputs Choose from four processing modes, depending on the content of the PDF/XPS file to be converted and the type of output you want.
Mode Output Forms Word Word 2007 RTF The settings for each mode are displayed on the left panel of the Assistant when you make a mode selection. The values are stored separately for each mode - this includes the image-only processing and graphic handling options that are common to all modes. The output settings are displayed in the left panel when you make an output selection. The settings are the same for all targets and only one set of values is stored for use with all saving.
Spreadsheet conversions This mode can be used for PDF files containing partly or mainly tables. Choose what should be placed in each Excel Worksheet: • Per Page: Each page from the PDF will enter a separate worksheet. This will happen even if page content is not tabular; you can specify a page range to exclude unneeded pages. • Per Table: Each detected table is converted and placed in a separate worksheet. All content not detected as a table is placed in a separate worksheet at the end.
Handling Mixed Input Files Files often have mixed content: flowing text, tables and forms. In many cases you can process these files with the setting Standard Document and receive good results. For more precise control, you can use page ranges to separate forms and tables and convert them separately.
Display layer Text layer When the starting point for a PDF file is a set of images, or a scanning process, this text layer is not present and the result is an image-only PDF. When the starting point is an editable document, the text layer can be created and the PDF is called 'Normal' or 'Searchable'. The creator of a PDF can require provision of a password to allow access to the text layer. How does PDF Converter work? PDF Converter has the ability to perform Optical Character Recognition (OCR).
Handling Image-only Pages Pages without a text layer are a special case for conversion. You can decide how the program should handle these pages: convert them with the built-in Optical Character Recognition (OCR), transfer them as images to the target document or skip them. You can require inspection of the first pages (up to ten) in files you open. Optionally, you can set conversion to be stopped, if no text-layer pages are detected.
Inside SharePoint, Hummingbird Enterprise and Interwoven Worksite it is possible to choose a single PDF or an XPS file, call the Converter Assistant to have it converted and directed to a location on the local computer, or returned to the DMS. Web Updates Select Automatic Web Updates under File/Preferences to be informed whenever a program update is available. You can get the latest program updates directly from the Preferences or the About panels of PDF Converter Assistant.
Un-installation 1. Select Add/Remove Programs from the Control Panel. Under Vista, select Programs and Features from the Control Panel. 2. Select Nuance PDF Converter 7.0. 3. Click Remove to uninstall the program or Change to auto-repair it. A de-activation step is performed at the start of uninstallation, allowing you to reinstall the program later without re-activation problems. De-activation requires web access. www.nuance.com Copyright © 2010 Nuance Communications, Inc. All rights reserved.
