Quick Reference Guide
This Guide shows screen pictures made with Windows® XP. The appearance may vary under other Operating Systems.
Why are PDF files popular? The Portable Document Format has become a de-facto standard for document exchange across platforms and computing environments. More than 200 million PDF documents are posted on the World Wide Web. Key benefits that have driven this popularity are: • Integrity: PDF files look like the original documents they were created from. They conserve their appearance after sharing regardless of platform, operating system or local settings on each computer or device.
The PDF Product family Nuance Communications, Inc. offers three PDF products: • Nuance PDF Converter to unlock PDF and XPS files • Nuance PDF Create! to create PDF files • Nuance PDF Converter Professional to unlock, create, edit, comment and share PDF files; and to unlock and create XPS files. Installation and Activation PDF Converter 5 detects previous versions and prompts for your confirmation to remove them. You should have administrator rights on the computer to install and activate the program.
4. Click Finish Registration runs at the end of installation. Select Register Online to establish a connection to the Nuance web site. We provide an easy electronic form that can be completed in a few moments. When the form is filled, click Submit. If you decide not to register or to be reminded later, you can go to http://www.nuance.com to register online any time later. Click on Support and from the main support screen choose Register in the left-hand column.
The PDF Converter Assistant Start this from the Windows Start Menu or from your desktop if you placed a shortcut there. The Assistant lets you prepare and control conversions. Its Full view shows you a preview of PDF and XPS files to be converted and lets you set page ranges. The panel on the right lists all files selected for conversion; icons show loading or conversion status. Online help explains the meanings of the icons.
Converting with Quick View Choose Quick View in the View menu. Then your conversions are an easy 4-step process, using current settings for everything else: 1. File Open: Select one or more PDF/ XPS files or drag and drop them onto the Quick View window. Mode Tool Output Tool Convert All Tool 2. Choose a processing mode: Standard Document, Legal, Spreadsheet or Form. 3. Choose a target: Microsoft Word, Excel, PowerPoint, Corel WordPerfect or Rich Text Format. 4. Start the conversion.
Converting with Full View Here is the Assistant in Full View. Three sample files are loaded, the sample form is displayed in the Preview panel on the left. Restore preview Open files Select conversion mode and target and display their settings Convert selected file Remove files from list Convert all listed files Preview panel showing current page of selected file List of loaded or converted files. Icons show file status. You can add files by dragand-drop.
Starting the Program To make the services of PDF Converter easy to call on, it can be started from several locations, as described in the following procedures: The Windows Start Menu Choose Nuance PDF Converter 5.0 under Programs or All Programs. All conversions started from the Start menu use the PDF Converter Assistant. It allows you to name input PDF files and decide how to handle output files. Display of the created file is optional. The Open PDF/XPS button in a Microsoft Word Toolbar 1. 2. 3. 4. 5.
The Open Dialog Box in Microsoft Word 1. Click Word's File Open button File menu and click Open... 2. Select PDF (Portable Document Format) (*.pdf) or XPS in the Files of type box. 3. Select the PDF or XPS file you want to convert. Multiple selection is possible; then files are converted one after the other. 4. Click Open. (The picture shows steps 2, 3 and 4.) 5. Conversion starts with or without the Converter Assistant, as specified in the PDF Converter 5.
7. Converted, editable documents are displayed in Microsoft Word. 8. A converted document will display as if it were still the PDF or XPS file. You must save it as a Word document with the command Save As.... If you use Save or Close without saving, you will lose either the converted document or the original file. The program warns you of this: WordPerfect Use the Open PDF/XPS item in the File menu of WordPerfect. Select a single PDF file and click Open.
Microsoft Outlook 1. Select a message that has a PDF attachment. The PDF Converter buttons will become active. 2. Click the PDF Converter button in the Outlook toolbar or in the message toolbar. In Outlook 2007, use the Nuance PDF tab in the message window. 3. If the message has more than one PDF/XPS, select which file to convert and click OK. 4. Here you can choose to use the PDF Converter Assistant for conversion or unlock your file without it.
Processing modes and outputs Choose from four processing modes, depending on the content of the PDF/XPS file to be converted and the type of output you want. Here are your choices: Mode Output Standard Document Word PowerPoint 2007 WordPerfect RTF Word 2007 Legal Document Word Word 2007 Spreadsheet Excel Excel 2007 Forms Word Word 2007 WordPerfect RTF RTF The settings for each mode are displayed on the left panel of the Assistant when you make a mode selection.
Create Word or Excel 2007 output files by selecting the checkbox 'Generate Office 2007 output' in the appropriate output panel. PowerPoint output is always for Office 2007; a downloadable plug-in from Microsoft extends this to Office 2003. See online Help. Next we summarize the choices unique to each mode. Standard Document conversions Choose how the layout should be maintained: • True Page® places all elements in text boxes or frames.
Form conversions This uses Logical Form Recognition™ technology to detect form elements and convert them correctly. Choose from: • No form controls: The result will be a fillable form with static form elements. You can use form handling tools in the target application to modify the form design. • Create form controls: The result will be a fillable and editable form. You can change field labels and modify the form design.
PDF documents present their pages as images. They can be marked-up and commented, but the ability to change the basic text is limited. Most PDF files can be searched, because the file has two layers. There is an image layer that is presented on-screen. Behind that there is usually a text layer that can be matched to the characters displayed on the screen.
Optical Character Recognition (OCR) is normally used only for input pages without an accessible text layer or when non-standard character encoding is detected, but you can require it for any conversion under Processing Options in the Converter Assistant. Handling Image-only Pages Pages without a text layer are a special case for conversion.
XPS File Support The support for XPS files provided by the members of the PDF product family is as follows: Professional Create Converter XPS to PDF Yes Yes No PDF to XPS Yes No No Yes No Yes Unlock XPS (XPS to Word, etc.) Un-installation 1. Select Add/Remove Programs from the Control Panel. Under Vista, select Programs and Features from the Control Panel. 2. Select Nuance PDF Converter 5.0. 3. Click Remove to uninstall the program or Change to auto-repair it.
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