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TERMS YOU MAY SEE IN THIS GUIDE
Creation - The process of taking a document in some format, and using that file as the source for creating a PDF
file.
Conversion – The process of taking a PDF file, and turning it back into a fully-formatted, editable document
in another format such as Word, Excel, PowerPoint, and WordPerfect.
OCR – OCR stands for Optical Character Recognition or the process of identifying and inserting text based
only on recognizing the characters from an image or picture.
Image only PDF – Image-only PDF refers to a type of PDF file that was created either by a scanner or was
created using a “Print as Image” setting into the PDF format. Image-only PDF files are literally just pictures of the
pages of the document with no textual information associated with them. As a result, image-only PDF files cannot
support text searching or editing unless they have been converted to a Searchable PDF.
Searchable PDF – Searchable PDF refers to an Image-only PDF that has been converted using OCR. In that
conversion process the text from the image-only PDF is recognized and inserted invisibly behind the image of the
page. The result is a file that looks like an image-only or scanned document, but has searchable text hidden within
the file.
PDF Normal – PDF Normal refers to a PDF file that was created from a digital document (such as Word, Excel,
etc.) As a result, PDF normal files can be searched and edited natively within PDF solutions, without the need to run
a conversion.
Document Assembly – Document Assembly refers to the process of creating a single PDF file from multiple
source files. Document assembly can also refer to the ability to re-arrange pages within the document;
replace, extract or delete pages from the document; and taking any necessary steps, such as updating
headers/footers and page numbers, to provide a single unified document.
PDF Packages – PDF Packages are a collection of files, both PDF and other file types, stored within a PDF
“wrapper” similar to the Winzip process. Packages provide a mechanism for organizing your documents into a
single grouping rather than sharing multiple individual files. PDF Packages differ from document assembly in that
within a PDF Package each file is discrete, not merged with the other files. As a result, each document can have
its own security settings within the package.
PDF Portfolios – PDF Portfolios are the next generation of PDF Packages. Where Packages allow you to include
PDF and other file types, Portfolios allow you to include PDF, other file types, and even folders. Now you can build
entire folder hierarchies within a single PDF file with a much more polished presentation layer that can include
video or flash instructions on how to utilize the files within the Portfolio.
DMS – DMS stands for Document Management Systems, server based solutions that act as a repository for
an organizations documents. As related to PDF Converter Enterprise 7, the supported DMS include
SharePoint, Interwoven, Hummingbird, and Open Text.
POPULAR USES OF PDF
The Portable Document Format (PDF) was created in 1993 to help alleviate the problems associated with
electronic document exchange at that time. PDF files were designed as a way to encapsulate a complete
document description that included text, fonts, images, and vector graphics, in a compressed universally readable
format.
PDF has become the de facto standard for digital document collaboration in the workplace. As an approved
ISO standard, a standard that is implemented by over 1,800 hardware and software vendors, a PDF is a PDF
no matter what manufacturer’s software was used to create it.