The experience speaks for itselfTM Evaluation Guide PDF Converter Enterprise 8 PDF Converter Professional 8 March 2013
Nuance Evaluation Guide PDF Converter Enterprise 8 and PDF Converter Professional 8 Welcome! ............................................................................................................................................... 5 Better PDF For Business ...............................................................................................................................5 Terms You May See In This Guide........................................................................................
Migrating Comments .................................................................................................................................................. 32 Managing Comments – Reply, Accept Or Reject....................................................................................................... 32 Collaboration.............................................................................................................................................................
Support Within PDF Converter Assistant..................................................................................................................... 63 Integration Into The Document Management System ................................................................................................. 63 Integration Into Interwoven Worksite ...........................................................................................................................
WELCOME! Welcome to your Nuance PDF Converter Enterprise 8 evaluation! Thank you for taking the time to evaluate Nuance PDF Converter Enterprise and our commitment to “Better PDF for Business.” PDF Converter Enterprise 8, the latest version of Nuance’s flagship enterprise-ready desktop PDF solution, is the smart replacement for Adobe® Acrobat®.
TERMS YOU MAY SEE IN THIS GUIDE Creation - The process of taking a document in some format, and using that file as the source for creating a PDF file. Conversion – The process of taking a PDF file, and turning it back into a fully-formatted, editable document in another format such as Word, Excel, PowerPoint, and WordPerfect. OCR – OCR stands for Optical Character Recognition or the process of identifying and inserting text based only on recognizing the characters from an image or picture.
In addition to document exchange, some of the more popular uses of the PDF format include: Applying security to documents Document assembly / Document splitting Document sharing and collaboration Document markup or annotating documents Online form filling and form creation Archiving documents / Archiving mail EVALUATING PDF CONVERTER ENTERPRISE 8 PDF Converter Enterprise 8 is the complete PDF solution designed specifically for the business user.
PDF FILE CREATION Questions to ask when considering a PDF solution: Creation Am I able to create a PDF file from within MS Office? Can I create a PDF from within Internet Explorer? Can a PDF be created from a Word document without running Word? Can I combine multiple documents into one PDF file? Can I batch create (creating multiple files with one command)? Can I create PDF files easily? Creating PDF files from other formats PDF Converter Enterprise 8 offers a variety of methods for
CREATION BY OPENING A DOCUMENT WITHIN PDF CONVERTER ENTERPRISE Within PDF Converter Enterprise, creating a PDF file is as simple as opening a file. 1. 2. 3. 4. Within PDF Converter Enterprise, choose File, then Open. Change the “Files of Type” field to “All Files (*.*)”. Then simply select the file you’d like to turn into a PDF and click Open. The PDF file will be generated from the selected document.
ONE-CLICK PDF CREATION FROM WITHIN INTERNET EXPLORER Create, Create and add to existing PDF, Create and send in e-mail or Create and Send to DMS directly from your IE toolbar BATCH CREATE PDF FILES USING THE PDF CREATE ASSISTANT 1. Launch PDF Create Assistant, or within PDF Converter Enterprise Click on “File” and Navigate to “New PDF” and then select “Create Multiple Files.” 2. 3. 4. 5. 6. Click “Add” to begin selecting documents for PDF creation. Browse and select the documents you wish to work with.
PDF file creation profiles allow the user to determine specific settings (compatibility, compression, security, etc.) to be used when creating new PDF files. 1. Choose ‘File’ then ‘New PDF’ and ‘Create Multiple Files’ which opens the PDF Create Assistant. 2. Click the topmost “Profile” button. 3. Click the “New” button to create a new Profile. 4. Type “PDF-A” as the name of your profile to utilize the format designated for long-term PDF preservation. 5.
PDF PACKAGES Creating a PDF package is similar to the Combining files process described above in the batch creation process. However when packaging files, each selected file is placed within a PDF wrapper rather than being appended to the original document. The resulting PDF package is a single PDF file that when opened contains multiple documents, each retaining its own unique identity rather than being fused into one large document. PDF Packages can also house non-PDF files.
To add other file types, open the PDF package and simply drag and drop other files into the file list. Note: Non-PDF files will not be viewable and editable within PDF Converter Enterprise as they are not PDF files, but they can be launched in their original application from within PDF Converter Enterprise.
PDF PORTFOLIOS Portfolios are the “next generation” of PDF Packages. In addition to files, Portfolios can include folders and even folder hierarchies for even better presentation and organization of your files. Portfolios also offer additional presentation tools such as an introduction page, which can include Flash movies, and instructions on how the included files should be utilized. CREATING A PDF PORTFOLIO 1. Launch PDF Converter Enterprise and select FILE. 2.
4. Select the Add Header and Introduction Tab and choose the options that best meet your needs. 5. Next, simply select your color scheme. 6. Then add any additional file properties on the following tab. 7. Finally save your portfolio.
PDF CONVERSION Converting PDF Files into Other Formats There are two main methods of Converting PDF documents into other formats. The first is from within PDF Converter Enterprise, the second is through the PDF Converter Assistant, both methods are explained below.
CONVERT PDF TO MICROSOFT EXCEL 1. Open a spreadsheet PDF document. 2. Click the Convert PDF icon and select ‘Launch PDF Converter’ to start the PDF Converter Assistant. 3. Click on Option and Select Microsoft Excel or select it from the toolbar. 4. Select View and Output to choose a location to save the document and to generate Office 2007 output. (Note: If selected, Office 2007 output will be the default, even within the PDF Converter Enterprise application.
THE AUTO-DETECT IMAGE-ONLY FEATURE – FROM SCANNED TO EDITABLE PDF FILES If you open a scanned or image-only file, PDF Converter Enterprise has to ability to auto-detect that the file contains imageonly pages. This feature needs to be enabled under the Edit > Preferences > Document By default, “Do not look for image-only pages automatically” is selected, so to turn on this notification you will uncheck that box like you see above. 1.
2. If you select “Make the document fully searchable”, the application will preserve the picture of the page and add an invisible layer of text under it using OCR, or Optical Character Recognition technology. In this way, you can search for words in the document, but we're not able to edit the text. 3. If you select “Make the document fully searchable and editable”, the document will be completely converted into a text document, and the original scanned file is not maintained.
DOCUMENT ASSEMBLY / DOCUMENT SPLITTING Document Assembly 1. Open a multi-page document. 2. Select VIEW and then Document Assembly. 3. Pages can now be easily shuffled with simple Drag and Drop control 1. To add additional pages, select INSERT and choose additional files or pages to add, or simply drag and drop files, even non-PDF files, into the view. Non-PDF files will be converted to PDF prior to being inserted into the document. 2.
Document Splitting 1. 2. 3. 4. 5. Open a multi-page document. Click on “Document” and select “Split Document...”. Select the “Split by Pages: ___ Pages as a Document” option. Enter “2” in the text box, indicating that the document should be split into groups of 2 pages each and click “OK”. Select a folder in which to save the newly generated split files and click “OK”. Note: With these settings, a four page document will be split into two 2-page documents.
BASIC PDF EDITING DOCUMENT EDITING – TOUCHUP PDF Converter Enterprise provides you with a Touchup Tool for editing basic content within a PDF document; The Touchup Tool is designed to edit textual content and images, graphs and other elements within the document. Questions to ask when considering a PDF solution - Editing Can the product edit PDF document content? Can the product edit or manipulate graphics and charts within a PDF file? TOUCHUP TEXT 1.
Note: Typically, if you click on the “Touch-Up Text” tool and are unable to directly edit text as you do in Microsoft Word, that means the PDF document you are working with has text properties (font, point size, etc.) that are not available on your system. In order to edit the text you need to follow steps 1-8 described here and save the changed file. Once you save the file you can reopen it and edit text exactly as you do in Microsoft Word. 9. Select the first paragraph of text. 10.
TOUCHUP OBJECTS - MOVING AND ROTATING OBJECTS 1. Open the “Convert - Charts and Column” PDF file. 2. Click on the “Touchup Tool” icon. 3. Click on the green slice of the pie chart to select it and move it out of the way. 4. Click the yellow slice, move and rotate it into position where the green slice was. 5. Click the green slice, move and rotate it to where the yellow slice was.
ADVANCED EDIT PDF Converter Professional 8 now offers two different working modes inside of the application: PDF View: The normal PDF Converter Professional interface that has been available in previous versions. Advanced Edit: This new interface provides word processing functionalities right within your PDFfile! Clicking the “Advanced Edit” tab will unlock the text objects in the PDF file and converts it into an editable PDF document.
5. Once you are in the Advanced Edit mode, you will see that you now have access to word processing type options for you to make more complex edits to your PDF file than ever before. 1. Convert for Advanced Edit: Only available after using the Finalize Advanced Edit button. 2. Finalize Advanced Edit: Makes the changes made in the Advanced Edit mode permanent and removes metadata from the document. 3. Paragraph Style List: Adjusts the style of the selected text. 4.
10. 11. 12. 13. 14. 15. 16. 17. 18. 19. Underline: Underlines the selected text. Bullets: Creates an unordered bullet list. Numbering: Creates an ordered numbered list. Decrease indent: Decrease the line indent. Increase indent: Increase the line indent. Left alignment: Align the selected text to the left margin. Centered alignment: Align the selected text to the center of the document. Right alignment: Align the selected text to the right margin.
DRAGON NOTES BY VOICE Enter notes in PDF files by dictating text with the Dragon Notes speech recognition engine from inside of PDF Converter Enterprise 8. The user dictates into their microphone and the speech is transmitted to the Nuance server in the cloud for processing. After the speech has been processed and recognized, it will appear as transcribed text in the Sticky Note. The speech processing is performed seamlessly, and no account, registration or training is required.
If you have the inability to use their microphone to dictate a Dragon Note, test the microphone in Windows Sound Recorder to confirm the microphone is configured properly. To use Dragon Notes: 1. Click the Dragon Notes tool ( ) from the Comment Toolbar. 2. A dialog will appear that prompts you to select the location for the annotation and then start to dictate the note. 3. Click “OK” on this dialog (optionally, select the “Do not show this message again” option to disable this reminder). 4.
If no audio is detected when using the Dragon Notes feature, the following dialog will appear: If this dialog appears, make sure that the microphone is configured in the Windows Control Panel and set to the default Recording device. Test the microphone in Windows Sound Recorder to confirm that the microphone is working as expected. Also, verify that another application does not have control of the microphone. TEXT BOXES AND CALLOUTS 1.
6. The Comments pane is updated noting replacement text. 7. To Insert text: Click on the text area where you’d like to insert text, and place the cursor in the proper location. 8. Simply start typing to pop a note annotation open, your new text will be entered in the note. 9. The Comments pane is updated noting text insertion. Comments PRINTING COMMENTS 1. To print comments select the File menu and Print with comments. 2.
MIGRATING COMMENTS PDF Converter Enterprise 7 offers the ability to migrate comments from reviewed versions of your document, in order to have a complete set of revision statements within a single, “master” document. 1. With a document open, open the Comments panel by clicking on Navigation Panels and selecting Comments. 2. Click on Options and select Migrate Comments. 3. Within the Source file drop-down select Open a File to Migrate. 4. Select the file from which you’d like to pull comments, and click OK.
COLLABORATION Gaaiho Collaboration is a new cloud-based service that allows users to participate in multi-user editing of PDF files. The collaboration options allow document sharing, screen sharing, chat, video and voice conferencing, and more. Multiple users can actually view and edit the same file at the same time. The sharing and collaboration is all done through a peer to peer connection, no personal information is stored on the server.
Gaaiho Collaboration starting window: 1. Options Menu: Options include the ability to adjust the color of the interface and the language, to modify the different startup and display options, to check for program updates and to view information about the application. 2. Account information: Displays the User Name and nickname of the account. 3. Friends button: Displays the Friends tab. 4. Friends tab: Displays all friends and blocked users. 5. Recent tab: Displays recently contacted friends. 6.
1. Options Menu: Access a sub-menu for the Gaaiho Collaboration options. 2. Chat tab: Each active chat will have a separate tab for easy navigation. 3. New Chat: Create a new chat. 4. Chat tools: Display chat history, clear the current chat, and enable or disable the group sequential messages and show timestamp options. There is also a Find button to search the contents of the chat text. 5. Chat information: Displays information about the chat and the participants. 6.
Using PDF Collaboration: The typical way to use PDF Collaboration is to share content with others. Sharing sessions can be used to share the screen (the desktop or application), or to share a PDF document and allow it to be edited. The workflow to start sharing content is: 1. Double-click on a Friends name from the Gaaiho Collaboration starting window to open the Chat window. 2. The Chat window will be displayed, but the Friend will not be contacted until a message is sent to them.
An example of a “Share my Desktop session when viewed from a Friend’s computer: To end the sharing session from the host machine, click the “Stop Sharing” button in the top-right corner: To share a document with the invited Friend: 1. 2. 3. 4. Click the “Document” button ( ) to display the “Add Files” area in the Chat window. Click the “Add Files” button in the Chat window to display the “Open” dialog. Select a PDF file to be shared with the participants of the chat and click the “Open” button.
6. Once the invited Friend clicks the “Document” button (which starts flashing Red when a document has been shared) on their Chat window, they will see a “Download” link next to the filename being shared. 7. Click the “Download” link to start downloading the PDF file. 8. After the file has been downloaded, the shared PDF file will automatically open in PDF Converter Professional.
4. After opening the “Meeting Setting” window, type a Subject line and select the Friends to invite. Note: Gaaiho Collaboration allows a maximum of 5 users to join the same Meeting at the same time including the host). It is not possible to have more than 5 total participants in a single meeting. 5. Optionally, click the “Permissions” button to change a participant’s permission level.
The user may not always see the text being typed in real time. It may be necessary to click off the active tool (i.e. click off the Note) to make the text visible to the participants following along. Accessing the different menus and toolbars on the PDF Converter Professional user interface are not shown during collaboration. To change the view of the participant that you are following, click the “Show user as” button from the Collaboration toolbar to change the display of the user’s actions.
DOCUMENT COMPARISON Document comparison tools provide a fast and easy mechanism for identifying differences between two versions of a document. Options can include side-by-side comparisons or combined views as well as PDF to PDF and PDF to Word comparisons. DOCUMENT COMPARISON – PDF TO PDF 1. Open a PDF file within PDF Converter Enterprise. 2. Edit some text and move some objects within the document as described in the Document Editing section of this document and save it as a new file name. 3.
FORMS PDF Converter Enterprise provides a variety of Form Fields and Form Controls that can be added to PDF documents in order to create customized Forms. Additionally, PDF Converter Enterprise offers FormTyper functionality which will convert static or scanned forms into fillable, editable PDF forms that can be saved and emailed. You can easily create the form fields automatically by running FormTyper from the Forms menu.
6. Click “Add” and type MailTo:[Your e-mail address] to set yourself as the recipient of a filled out form. 7. Select the ‘HTML’ radio button in the “Export format” field. 8. Click ‘OK and click ‘Close’. COMBO BOX 1. Click the “Forms” drop-down menu and select the “Combo Box” tool. 2. Draw a box and the ‘button properties’ dialog appears. 3. Select the “Options” tab. 4. Type “Cat” into the ‘Item:’ field then click the >> button. 5. Type “Dog” into the ‘Item:’ field then click the >> button. 6.
Notes on exporting data from multiple forms: For efficient export, all forms should have the same set of field names. Multi-page forms can be processed. One PDF file per form is recommended, but a single PDF containing a set of assembled forms is also acceptable, providing the form field sets are identical. If there are field differences between forms, all non-identical field names generate columns in the output table.
SECURITY PDF Converter Enterprise provides a variety of methods for securing your PDF documents. PDF Converter Enterprise includes Password Security, Certificate Security, Encryption, Digital Signatures, Redaction (Enterprise Edition only) and Metadata Removal, we will go through some of these methods below.
DOCUMENT INSPECTION 1. Open a PDF file within PDF Converter Enterprise. 2. Click on Document and select Inspect Document. 3. A list of items that can be removed from the document is displayed. 4. Select the items that you would like to remove by checking the appropriate boxes next to the items (e.g. metadata) to be removed. 5. Click the Remove button. Your selected document items have been removed.
PDF/A CREATION In PDF Converter Enterprise 8 you can create PDF/A files in a few different ways depending on your needs CREATE PDF/A THROUGH THE SAVE AS MENU 1. Open PDF file 2. File > Save As > PDF/A 3. This will create a PDF/A file with the default of PDF/A-1b which is the most common PDF/A file type used 4.
CREATE PDF/A THROUGH THE PRINTER DRIVER Printing to PDF/A using a “PDF Print Driver” is the most common method for creating PDF files since it can be done from within the PDF Converter Enterprise application or from within MS Office applications. 1. Open a document and choose File and then Choose Print. 2. Select the ScanSoft PDF Create! printer driver from the list of available printers. Click OK. 3. Select the Printer Properties and then Select PDF Settings tab 4.
1. Then select to run the Compliance checker 2. The checker will generate a report and display the results 3. If Font or Other problems are found, you can then select the Fix button in order for them to be fixed automatically. 4. If critical errors are found, you will have to correct them manually before saving the file to PDF/A. 5.
PDF SEARCHING Using the Looks Like SearchTM feature Use the intelligent “Looks Like” Search capability to quickly find content, like phone numbers, email addresses, and Social Security numbers, via an alphanumeric pattern rather than exact text. Automatically redact, highlight, crossout, or underline search results for faster, easier PDF review and editing. LOOKS LIKE SEARCH WITH PREDEFINED PATTERN 1. Open a PDF file. 2. Select Edit and then Search from the Menu bar. 3. Select the Pattern radio button. 4.
USING LOOKS LIKE SEARCH AND MARKUP 1. Open a PDF file. 2. From the Menu bar, select Comments, Text Markups and then Search and Markup. 3. Enter text, select a predefined pattern or create your own. 4. From the search results you can now choose to Select All or select individual words to highlight, cross-out or underline.
USING LOOKS LIKE SEARCH AND REDACTION 1. Open a PDF file. 2. From the Menu bar, select Document, Redaction and then Search and Redact. 3. Enter text, select a predefined pattern or create your own pattern. 4. From the search results you can now choose to Select All or select individual words to Mark for Redaction. 5. Click on Document and select Redaction and select Apply Redaction. 6. Your items are redacted from the document.
Network Scanning Using the Scan to Inbox feature Everyone on the network can scan from any network scanning device to the Scan Inbox. PDF Converter Enterprise also connects directly to the eCopy ShareScan Inbox.
SETTING NETWORK SCANNING PREFERENCES 1. From the Menu bar, select Edit and Preferences. 2. From the Preferences window select Inboxes 3. Based on your current equipment and network connectivity select the appropriate Setting SETTING DESCRIPTION Automatic Inbox Agent (ShareScan only) This method uses the eCopy ShareScan with the Scan to Desktop Connector. This option allows the system to automatically detect the location of your inbox.
4. From the Preferences window select Notifications. 5. Choose Scan Inbox Notification to receive notifications in your tool tray. Or Choose Quick Connect Notification. (When using Quick Connect you will need to define a folder) 6. From the Preferences window select Open Options. 7. Choose from Browse Inbox, Open Next and Auto Delete Document. Browse Inbox - Opens your inbox so you can see the files currently available. Open Next - Opens the most current file available.
CLOUD CONNECTIONS PDF Converter Enterprise 8 provides Cloud storage connectors to open or save files directly to or from Dropbox, Evernote and the Nuance Cloud Connector from inside of PDF Converter Enterprise. The Nuance Cloud Connector allows connections to a variety of different third party cloud storage services (such as Box.net, Google Docs etc).
Actions that can be performed from the Connections menu: Open file from cloud storage: Select an existing file from the cloud storage location to be opened in PDF Converter Enterprise. Save file to cloud storage: Save the currently opened PDF file as a new document to the cloud storage location. Insert pages from cloud storage: Select an existing file from the cloud storage location and insert a specified page range (or the entire document) into the currently opened PDF file.
To show or hide Cloud Connections In the PDF Converter Enterprise Preferences dialog, navigate to the “Document Management Systems” menu and enable or disable the desired integration checkboxes. Alternatively, right click on the toolbar to display the “View > Toolbars” menu and enable or disable the individual toolbars. What is the Nuance Cloud Connector? The Nuance Cloud Connector provides direct access to cloud services such as Google Docs, Microsoft Live Skydrive, Box.net and more.
• • Connectors are updated via the web and new connectors will be made available The user is not required to log-in repeatedly to access the cloud services Note: The user is required to have an existing account with one of the supported cloud storage services. The Nuance Cloud Connector will not create the cloud storage account, it must exist already.
Using the Nuance Cloud Connector: To open the cloud storage service directly from the Nuance Cloud Connector Management Console, click the “Open Drive” button to open a Windows Explorer window. This Windows Explorer window will be opened to the Nuance Cloud Drive (by default it will be “Drive N”) and display sub-folders for each cloud storage service that has been connected.
DOCUMENT MANAGEMENT SUPPORT Supported Document Management Systems Hummingbird Enterprise™ 5.3, 6 PDF Converter Professional supports Hummingbird Enterprise systems if a DM Extensions API is installed and configured on the client machine. The product is also integrated into Windows Explorer DM Extension. Interwoven® WorkSite 8.3, 8.5, 9 PDF Converter Professional supports Interwoven WorkSite systems if DeskSite 8.2 or FileSite 8.2 for WorkSite 8.3 or Desksite 8.5 or FileSite 8.5 for WorkSite 8.
Save a File directly to your DMS If you are connected to a Document management System, it will be detected and will be included in the “Save to DMS” drop down menu as an option to save your documents from within the Save As dialog box Create and Save PDF files directly to your DMS from Internet Explorer Create and Save PDF files directly from your IE Toolbar SUPPORT WITHIN PDF CREATE ASSISTANT 1. When you Add files, you have the option to open locally or to “Open from DMS”.
SUPPORT WITHIN PDF CONVERTER ASSISTANT 1. When you open files, you have the option to open locally or to open from DMS. If you are connected to a Document management System, it will be detected and will be included in the File Open drop down menu as an option to open your documents from. 2. Choose a File. 3. Set up the processing and output options you prefer. 4. Click the View menu to choose Output. 5. Under “Store in DMS” choose your DMS from the drop down menu. 6.
FAX VIA EMAIL Deliver PDF files directly to a fax machine by sending an email that uses predefined fax settings. A user can now deliver the file currently opened in PDF Converter Enterprise to a specified fax number via e- mail. The default format can be configured in PDF Converter Enterprise Preferences window, and the user can select different recipients to send the fax to each time they initiate the Fax via e-mail tool. Notes: A fax client and/or email client is required to use this feature.
To fax a file via e-mail: 1. After configuring the Attachment Format and Fax Format preferences, open a PDF file 2. Click “File > Fax via e-mail”. 3. Specify the First Name, Last Name and Fax Number to send the fax to. 4. Optionally, enable the “Attach cover page” option. 5. Click the “Send” button to generate the Fax via e-mail message.
ADVANCED FILE STORAGE By default, file saving and opening allows free browsing over the local computer and any network file storage systems that are accessible. PDF Converter Enterprise 8 provides advanced file storage options that allow a user to configure a more restricted environment. The Advanced File Storage option allows a single folder structure to be specified for private documents and another folder structure to be configured as the shared documents directory.
Opening and Saving files with File Storage enabled: After the File Storage option has been enabled, the user will be presented with different Open and Save dialogs in PDF Converter Professional: The File Storage dialog provides the following features: 1. Change between the tabs at the top to access the following: a. Look In: To browse the defined folder structure. b. Search: To perform a search for files contained in the folder structure, c. Recent: To view recently opened files. 2.
AUTOMATED DOCUMENT ASSEMBLY PDF Converter Enterprise 8 allows users to print to PDF Create from any application without being required to save the new PDF file. Files that are printed to PDF Create when using the “Send To PDF Pro” functionality can either be appended to an existing PDF file or created as a new PDF file. To configure the “Send To PDF Pro” option: 1. Click “Start > Control Panel”. 2. Open “Devices and Printers” (or “Printers and Faxes” on Windows XP). 3.
To use the “Send to PDF Pro” option: 1. Open a document in any application you can print from. 2. Click the “File > Print” button or equivalent action. 3. Select the “ScanSoft PDF Create!” printer from the list. Note: If the steps above were not performed to configure “Send to PDF Pro” as the Naming Method option, it can also be done at this point.
OUTLOOK PREVIEW PANE With PDF Converter Enterprise 8, you have the ability to preview PDF files through the Preview Pane in Microsoft Outlook 2007 and 2010. Note: In previous versions of PDF Converter Professional, it was not possible to use the Outlook Preview Pane to view PDF files unless Adobe was also installed on the system. When an email message is displayed in the Outlook Preview Pane that has an email attachment, the user can select the PDF file attachment and a “Preview file” button will appear.
STAMP CREATION It is simple to apply stamps to all the pages of the document in addition to a specific area on the pages. A user is also able to control the alignment and location properties of a stamp by using the Select Tool and accessing the stamp location properties menu. After placing a stamp in the desired location on a page of a PDF file, right-click on the stamp and select the “Apply to All Pages” option to make the selected stamp appear on every page of the PDF file.
REDUCE FILE SIZE Click “Document > Reduce File” to reduce the file size of one or more PDF files. Images are compressed and their resolution is adjusted to reduce the overall file size. Select the “Reduce Current File” option to reduce the file size of the currently opened PDF file, or select the “Reduce Multiple Files” option to reduce the file size of a batch of PDF files simultaneously.
PDF AUDIO Using Audio Features READ PDF ALOUD 1. Open a PDF File in PDF Converter Enterprise. 2. Click on the Tools menu and select “Read PDF” and “Read Current Page”. 3. PDF Converter Enterprise will read the text of your PDF through speakers or a headset.
READ BACK CONTROLS When reading back a PDF aloud the application launches Readback controls that allow the following options: Play/Read Pause Reading Stop Reading Go to Prev Paragraph Go to Next Paragraph Go to Prev Page Go to Next Page READ TO FILE 74 Open a PDF File in PDF Converter Enterprise. Select the Tools menu and choose “Read PDF” then “Read to File”. Choose a location to Save the .WAV file.
PDF Autopilot - Batch Mode The PDF Autopilot runs a series of commands, similar to a workflow, on a batch of PDF files with just a single click. To setup a workflow follow the steps below: 1. Within PDF Converter Enterprise, select DOCUMENT, then ADVANCED PROCESSING, and finally BATCH PROCESSING... 2. Click NEW SEQUENCE and enter a name for the sequence that you’d like to create. Then click OK. 3. Click the Select Commands button and then choose which commands you’d like to run.
4. Click the EDIT button for each command added to specify the details required for each command. (Below is an example of editing the INSPECT DOCUMENT command) 5. When complete, click OK twice to return to the BATCH SEQUENCE dialog. 6. Select RUN SEQUENCE, and then click OK to confirm the sequence. 7. Finally, Select the files to be processed, and let your sequence run to completion.
For more information please visit: www.nuance.
