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PaperPort Getting Started Guide 44
To do a file and index search on a single search string, turn on Use All-in-
One Index, enter the string in the Containing indexed text edit box, make
sure the Name, author, keywords edit box is empty and turn on as many
file search checkmarks as desired. The search returns a list of all items that
match the search string, either in file contents or file information.
To do a combined file and index search, turn on Use All-in-One Index,
e
nter a string in the Containing indexed text edit box, enter a string (same
or different) in the Name, author, keywords edit box and turn on as many
file search checkmarks as desired. The search returns a list of all items that
contain the specified string or strings in
both the file contents and the file
information. In other words, you are likely to find few occurrences.
Use PDF Searchable Image
In addition to using PaperPort’s proprietary search and indexing
capabilities, you can also create
PDF Searchable Image files that can be
indexed and searched outside of PaperPort. PDF Searchable is a flavor of
PDF; it contains a bitmapped image of a document or graphic with textual
content stored as hidden text. This format maintains an identical
appearance to the original document and enables other programs, such as
Nuance PDF Converter Professional, Windows Desktop Search or Google
to search the contents of the file.
You can create files in
PDF Searchable Image format as follows:
• Open an item and choose Save As from its shortcut menu. Choose
PDF Searchable Image as its file type.
• Scan an item using the profile ‘Color Searchable PDF document’.
• Import an image-only PDF into PDF Viewer Plus or PDF
Converter Professional. It may offer to make a searchable copy; if
not select Make Searchable PDF from the Tools menu.
• Print an image to the PaperPort desktop. By default it becomes an
Image PDF. Go to Desktop > Options > Item to specify Searchable
PDF as your preference.