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PaperPort Getting Started Guide 42
Find words in an item
To search for words within an item, you need to add the item to the 
All-in-One Search index and select Use All-in-One index . When you
search using the index, you can find items that have been indexed by their
properties, or text content, or both.
Specify search limits:
• all files in current folder but not its sub-folders
• current folder plus sub-folders
• all PaperPort folders and sub-folders.
Define search precision:
• Exact match finds words and common endings: search look finds
looks, looked, etc.
• Approximate match finds as above and more: search look might
find lock or luck.
When the search is complete, results are displayed – each as one row of a
table. Select one and click the
View Text button to see your search phrase
occurrences in their context. Click the
Copy Text button to extract text
from the file and place it onto the Clipboard. Right-click a result file and
choose ‘Open’ to launch the document in its associated application. ‘Open
Containing Folder’ switches to the file’s folder with the file selected.
To filter search results using file information, turn on the relevant check-
boxes under
Name, author, keywords and specify search text here as
well.
Add items to the All-in-One Search index
The All-in-One Search index uses PaperPort’s OCR software to extract
and copy textual content from your items, and creates a database of the
words or phrases in those items, much like the index of a book. Item
properties, such as name and author, are also added to the index. Although
creating an index is time consuming, searching for items in the index may
be much faster than searching file by file.