14.0

Finding Items 41
Finding Items
PaperPort provides features to help you find your PaperPort items. You
can quickly find an item by visually browsing through thumbnails on your
PaperPort desktop.
When you have many folders and items, PaperPort provides more
pow
erful capabilities with All-in-One Search. This provides many options
for specifying where and what to look for when finding an item, including
indexed text content. This information is referred to as search criteria.
You can look for items by:
• Item properties (File search)
• Text content (Index search)
Find items by their properties
You can search for any type of item by its item name.
You can also search for PDF and PaperPort Image (.max) files by item
pro
perties, such as keywords and subject information.
When you search by item properties, turn off the ’Use All-in-One Search
inde
x’ checkmark, then specify criteria as follows:
• Name – item name (not necessarily that of the file).
• Author – as defined under Item properties.
• Keywords – as defined under Item properties.
• Comments – as defined under ’Subject’ under Item Properties.
• Annotations – Notes or text labels added to PDF files.
• URL – The link texts of captured web pages.
The Author, Keywords, Comments and URL are available for PDF or 
MAX files only. PaperPort 14 does not let you add metadata to MAX files; only
metadata placed in an earlier version is available.