12.0

Finding Items 37
If you prefer, you can manually update the All-in-One Search index for all
items, a single item, or all items in one or more folders. It is good practice to
update the All-in-One Search index on a regular basis to shorten the length of
time required to complete the process.
Use the All-in-One Search pane
Use the All-in-One Search pane to enter search criteria and
select options for finding your PaperPort items.
A file search is based on item properties only. You enter
the item properties in the
Name, author, keywords box.
An index search references PaperPort’s All-in-One Search
index to find item properties or actual text contained
within an item. You enter the item properties in the
Name,
author, keywords
box and the text content in the
Containing indexed text box.
To do an index search without a file search, enter a string in the Containing
indexed text edit box and clear all six file search checkmarks.
To do a file search without an index search, turn off the Use All-in-One index
checkmark and enter a string in the Name, author, keywords edit box, select
as many of the six file search checkmarks as desired.
To do a file and index search on a single search string, turn on Use All-in-
One Index, enter the string in the Containing indexed text edit box, make
sure the Name, author, keywords edit box is empty and turn on as many file
search checkmarks as desired. The search returns a list of all items that match
the search string, either in file contents or file information.
To do a combined file and index search, turn on Use All-in-One Index, enter
a string in the Containing indexed text edit box, enter a string (same or
different) in the Name, author, keywords edit box and turn on as many file
search checkmarks as desired. The search returns a list of all items that
contain the specified string or strings in
both the file contents and the file
information. In other words, you are likely to find few occurrences.
Use the Index Manager in PaperPort Professional 12 to create and schedule
indexing tasks on a regular basis. For quick access to your regular indexing
processes, launch the Index Manager directly from the All-in-One Search pane.