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PaperPort Getting Started Guide 36
Find words in an item
To search for words within an item, you need to add the item to the
All-in-One Search index and select
Use All-in-One index . When you search
using the index, you can find items that have been indexed by their
properties, or text content, or both.
Specify search limits:
• all files in current folder but not its sub-folders
• current folder plus sub-folders
• all PaperPort folders and sub-folders.
Define search precision:
• Exact match finds words and common endings: search look finds looks,
looked, etc.
• Approximate match finds as above and more: search look might find
lock or luck.
When the search is complete, results are displayed – each as one row of a
table. Select one and click the
View Text button to see your search phrase
occurrences in their context. Click the
Copy Text button to extract text from
the file and place it onto the Clipboard. Right-click a result file and choose
‘Open’ to launch the document in its associated application. ‘Open
Containing Folder’ switches to the file’s folder with the file selected.
To filter search results using file information, turn on the relevant check-
boxes under
Name, author, keywords and specify search text here as well.
Add items to the All-in-One Search index
The All-in-One Search index uses PaperPort’s OCR software to extract and
copy textual content from your items, and creates a database of the words or
phrases in those items, much like the index of a book. Item properties, such
as name and author, are also added to the index. Although creating an index
is time consuming, searching for items in the index may be much faster than
searching file by file.
Using PaperPort Options available from the PaperPort button, you can
specify whether you want All-in-One Search to run automatically each time
you add a new item or modify an existing item. You can also set how long
PaperPort should wait before starting the update process.