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Chapter 4 Proofing and editing 60
Marking and redacting
The Mark Text toolbar gives you tools to mark (highlight or strike-out);
and to redact text. Use the View menu to have this toolbar displayed. You
can float or dock this tool group. Each tool has its equivalent menu item in
the Format menu or the Text Editor shortcut menu.
Redacting is blacking out confidential information. It is unreadable and
unsearchable. To mark and redact text manually, click the Mark for
Redacting tool and use its cursor to select all the text parts you want to redact. They appear
with a gray highlight. When you are ready, click the Redact Document tool. Choose to do
redaction in a copy (safer) or the original document. If you choose to redact a copy, both the
copy and the original remain open in OmniPage, ready to be saved.
WARNING: If you redact the original document, you cannot retrieve the information you
have blacked out.
To find and redact text by searching, select Find and Mark Text from the Edit menu to display
the Find, Replace and Mark Text dialog box. Search for text to be marked for redaction. Step
through all occurrences and decide for each case whether to redact immediately or mark for
redaction. In the latter case, perform the redaction by choosing Close and Redact Document in
the Mark Text dialog box or later click the Redact Document button.
You can apply highlighting and striking out either by selection or searching.
Reading text aloud
The Nuance RealSpeak
®
speech facility is provided for the visually impaired, but it can also
be useful to anyone during text checking and verification. The speaking is controlled by
movements of the insertion point in the Text Editor which can be mouse or keyboard driven.
To hear text: Use these keys:
One character at a time, forward or back Right or left arrow. Letter, number or punctuation names are spoken.
Current word Ctrl + Numpad 1
One word to the right Ctrl + right arrow
One word to the left Ctrl + left arrow
A single line Place the insertion point in the line
Next line Down arrow
Previous line Up arrow