ViaVoice® Simply Dictation for Mac® OS X User’s Guide
Note: Before using this information and the product it supports, be sure to read the information in the “Appendix” on page 83. First Edition (August 2002) This edition applies to IBM ViaVoice Simply Dictation for Mac OS X only and to all subsequent releases and modifications until otherwise indicated in new editions. This book is written in International English. Readers may send comments on this publication as an e-mail to the following user ID: vvdev@us.ibm.
Contents Introduction 1 ViaVoice Simply Dictation for Mac OS X ............ 1 System Requirements ......................................... 1 Experienced Mac Users...................................... 1 New Mac Users .................................................. 1 What’s in This User’s Guide .............................. 2 Conventions Used in This Guide ....................... 3 Quick Setup Guide ............................................ 4 Welcome 5 About ViaVoice .................................
VoiceCenter Views ........................................... 58 Zoomed In View ........................................... 58 Zoomed Out View ........................................ 58 Minimized View ........................................... 59 VoiceCenter Preferences................................... 59 SpeakPad ............................................................. 60 SpeakPad Preferences ...................................... 60 SpeakPad Menu................................................
Introduction ViaVoice Simply Dictation for Mac OS X Thank you for selecting IBM ViaVoice as your program of choice for speechrecognition technology in the home or workplace. ViaVoice combines advanced capabilities and responsive application controls to deliver a superb speech processing package. You talk, iType. It’s that simple. The computer listens to your words and phrases and then translates them into text or actions that carry out commands.
What’s in This User’s Guide Chapter 1 - Welcome This chapter contains a general introduction to ViaVoice and installation instructions. We recommend you complete our “Quick Tutorial” section on page 21. The Getting Started section is designed to introduce you to the many tools and features that are available for your use in customizing the application to your personal requirements.
Conventions Used in This Guide WHEN YOU SEE IT MEANS Bold Blue Text Voice commands you are prompted to say in examples found throughout this guide and especially in the Quick Tutorial. For example, saying the voice command DELETE THIS removes highlighted text. Bold Black Text The names of buttons, menu items, labels, and list names in the ViaVoice programs. A variable in a voice command that is substituted for a word, phrase, or number when saying a voice command.
Quick Setup Guide 1. Insert the ViaVoice CD and double-click the ViaVoice Installer icon. 2. 3. 4. 5. 6. The Installation Information window appears. (Consult the ReadMe file for information about using previous versions of ViaVoice.) Identify your Startup Disk and click Install. The installer’s Authorization window appears. Click the lock. The Authenticate window appears. Enter the Administrator name and password to begin installing the application.
Welcome About ViaVoice Welcome to ViaVoice, now running on Mac OS X, the all-new operating system from Apple. IBM’s ViaVoice incorporates the most advanced consumer speech-recognition technology available. With ViaVoice, you have at your disposal a sophisticated tool that can save you time and add great value to your computer activities. What Can I Expect? Every new technology brings innovation.
Welcome Welcome Installing ViaVoice Now that you’re ready to begin the installation, please take out the installation CD and the microphone headset you will be using with ViaVoice. The software lets you know when to plug the microphone headset into the appropriate jacks. If you need information pertaining to your hardware or jacks, please refer to your Apple User’s Guide. Follow the instructions below to have the application installer guide you through the necessary steps for a successful setup.
Welcome Welcome 4. The Authenticate window appears. Click the lock. The User/Password window appears. Click the lock and enter your Administrator password to continue the installation. 5. You can enter a different user name that has Administrator privileges, if desired. Otherwise, enter the Administrator password and click OK. The ViaVoice Installer Welcome window appears. 6. Click Continue. The Important Information window appears. 7.
Welcome Welcome 10. The Select a Destination window appears. 11. Click the appropriate disk icon to select a Destination volume. ViaVoice must be installed on the same disk where Mac OS X is located or it will not operate! 12. Click Continue. The ViaVoice Easy Install window appears. 13. Click Install to perform a basic installation of the software package.
Welcome Welcome 14. The Installer automatically begins installation. This procedure can take a few minutes to complete. The Message area within the window posts information that is personalized to your operating system and existing applications. It also advises you about the status of the installation and time remaining until completion. If any problems are found, a message may indicate the problem and you might be prompted to go back and correct it.
Welcome Welcome Registering ViaVoice When you first install ViaVoice, you are asked to register your ViaVoice application. It’s best to complete this important step at this time, but you may prefer to get started with ViaVoice and leave the registration for later. To do so, check the respective box on the Product Registration window, and ViaVoice will remind you at set intervals. When you register your ViaVoice product, you are eligible for news, product updates, timely information, and technical support.
Welcome Welcome Setting Up ViaVoice Before you can use ViaVoice, the ViaVoice SetupAssistant is going to help you create your Voice Model. This a required procedure, as the application needs to create your Voice Model and learn to understand how you speak. The entire setup takes approximately 30 minutes, depending on the story you choose. If you start reading a story and need to quit the process midway through, you can do so.
Welcome Welcome Entering a User Name The first window of the ViaVoice SetupAssistant displays your login user name by default. The other items on the window represent default settings and are not editable. 1. Verify this is the login name you want to use for this Voice Model. 2. Click the right arrow to begin Audio Setup. You can also create different Voice Models for different environments. For more information, see “Creating a Voice Model” on page 34.
Welcome Welcome your face. To see the colours of the audio level indicator, see "The VoiceCenter" on page 15. During your reading of the story, the ViaVoice SetupAssistant may post messages from time to time, especially when the system was unable to understand some specific words. The speech recognition engine is getting to know your voice and adjusting to your particular speech patterns. NOTE Don’t worry if you cannot finish reading the story; you can come back to the same point in the story at any time.
Welcome Welcome This procedure helps ViaVoice determine your writing style and find words that are not in the ViaVoice vocabulary. NOTE We suggest you skip this step now and return to this Assistant later, when you have had more time to use ViaVoice or to select documents to submit for analysis. 1. When you reach the Analysis Options, you will see that Yes is the pre-selected answer. 2. Select No, I prefer to do this later.
Welcome Welcome Getting Started ViaVoice Simply Dictation for Mac OS X was designed to change the way you use your computer. You should already have completed the section "Setting Up ViaVoice" on page 11 and the VoiceCenter should be active on your desktop. The VoiceCenter icon is located in the ViaVoice folder, inside your Mac OS X Applications folder. Take a moment now to become familiar with these components.
Welcome Welcome Starting the VoiceCenter Open the VoiceCenter by clicking its icon in the ViaVoice folder. This component is also automatically displayed when you launch SpeakPad. Microphone OFF Microphone ON VoiceCenter - Zoomed Out Dictation Mode Command Mode Dictation and Command Mode VoiceCenter Drawer VoiceCenter - Zoomed In Audio Level Indicator The VoiceCenter contains the Microphone button, conveniently located so you may quickly turn it ON or OFF.
Welcome Welcome Dictating with SpeakPad SpeakPad is ViaVoice’s word processor. Using SpeakPad, you can dictate letters, reports, or other documents and save them or transfer the text to other applications. NOTE Make sure that your microphone is always positioned correctly. For more information, see "Audio Setup Assistant" on page 34. There are two ways to dictate text with ViaVoice. One way is by dictating into SpeakPad.
Welcome Welcome 2. When SpeakPad is open, the blinking cursor indicates the place on the window where your dictated text appears. Your voice commands appear in a yellow message screen above the VoiceCenter, as shown in the graphic above. For more information, see "SpeakPad" on page 60. Dictating for the First Time To dictate for the first time in SpeakPad, speak clearly using your natural pace and tone of voice. 1. If SpeakPad is already open, skip to step 2.
Welcome Welcome 3. The text you just dictated appears in the SpeakPad window as shown below. TIP Dictate at a moderate pace. If you are way ahead of what you see on the screen, you may be speaking too quickly. 4. Since the microphone is currently off and the microphone button on the VoiceCenter is gray, close SpeakPad by selecting Quit SpeakPad from the SpeakPad menu. Otherwise, SAY> QUIT SPEAKPAD to close the application. See "Closing ViaVoice" on page 27. 5.
Welcome Welcome ViaVoice and begin to correct misrecognized words, the application will learn how to better identify your particular speech patterns and improve your success rate. NOTE If someone else uses ViaVoice during your User login session, it may alter your files and thus reduce the application’s ability to recognize your own speech patterns later. To ensure that this does not happen, do not leave your system unattended or log out when you are done.
Welcome Welcome Quick Tutorial This section is designed to get you started on your way to becoming familiar with dictating to your computer “just by talking” to it. We recommend that you complete all the exercises in this tutorial, but if you need to stop at any time, be sure to turn the microphone on when you begin an exercise. Do not be concerned with your immediate dictation results; they improve as you continue through this tutorial. ViaVoice also learns how to better recognize your speech patterns.
Welcome Welcome Pausing Dictation 1. To temporarily pause dictation, SAY> GO TO SLEEP. 2. To resume dictating, SAY> WAKE UP. To learn how to pause dictation by assigning a toggle key function, see "Microphone Preferences" on page 64. Formatting Text The text you dictated earlier did not have any special formatting. If you are used to most text processors, you know that special formatting features such as BOLD, Italics, Underline, etc., can be applied during or after the entering of text.
Welcome Welcome Adding Punctuation SAY> ViaVoice also includes SpeakPad COMMA, our text editor NEW LINE The dictated text, including the added punctuation, is displayed in SpeakPad. Adding Special Formatting SAY> SpeakPad makes it easy to BOLD ON transfer text to other applications BOLD OFF NEW LINE Your dictation appears on the SpeakPad window, including the special formatting. Correcting Your Dictation Now you have some text that shows text formatting.
Welcome Welcome Using the Correction Window Use the Correction window to correct misrecognized text and update your personal vocabulary, which helps improve dictation accuracy in future sessions. This window displays these words or phrases and lists alternate choices, making it easier to select and correct. NOTE The Correction window is only available in SpeakPad. Displaying the Correction Window 1. Place your cursor in the SpeakPad window to give the window focus.
Welcome Welcome 3. To correct any misrecognized text, select the misrecognized word or phrase. SAY> PICK where is the number of the correct word. In the example above, you would SAY> PICK ONE. 4. ViaVoice substitutes the misrecognized word with the one you chose from the Alternate Words field in the Correction window. Or, double-click on the word to insert it in the sentence. For more information, see "Correcting Text in SpeakPad" on page 38.
Welcome Welcome Reading Text Now that you have learned to enter and format text using voice commands, it’s time to have ViaVoice read the sentences back to you. Highlight the desired text block and say one of the following voice commands. SAY> BEGIN READING SAY> READ SELECTION ViaVoice reads the highlighted text using the voice selected in the Voices panel in ViaVoice Preferences.
Welcome Welcome Closing ViaVoice 1. When you have finished with this tutorial SAY> QUIT SPEAKPAD. Or, you can select Quit SpeakPad from the menu. 2. ViaVoice will prompt you to save the speech session. If you want to do so, click Save, otherwise, click Don’t Save. The application closes.
Welcome Welcome Viewing the Help Files To view the ViaVoice Information Central online help files, click on the Information Central button in the VoiceCenter drawer, then enter a search word, or select a topic from the list. You can also open Information Central from the SpeakPad> Help menu by using the voice command, SAY> INFORMATION CENTRAL, or by clicking the ViaVoice Help link in the Mac OS X Help Center.
Welcome Welcome Tips for Using ViaVoice • • • • • Speak at a normal pace, not too quickly, not too slowly. If you are speaking ahead of what you see ViaVoice currently displaying, you might be speaking too quickly. • Make sure you wear your microphone headset correctly and in the same way each time you use ViaVoice. • At first, dictate a paragraph or two at a time and then correct misrecognized words.
Welcome Welcome The next chapter, "Using ViaVoice" on page 33, introduces you to different dictation methods, enhanced correction techniques, and the use of macros. All of these features are designed to help you obtain the best possible results from your ViaVoice experience. If you would like to get better acquainted with the ViaVoice menu tools and other components such as UserSettings and ViaVoice Preferences, see the chapter "ViaVoice Components" on page 55.
32 Viewing the Help Files
Using ViaVoice ViaVoice Using Users and Voice Models ViaVoice for Mac OS X is designed to take advantage of the new operating system’s multiuser support capability. ViaVoice creates User Speech Data for the user logged on to OS X. At the same time, ViaVoice creates a Voice Model for that user, which contains speech data collected by the Assistants as well as during dictation and correction. Voice models cannot be shared between different users.
Using ViaVoice ViaVoice Using Audio Setup Assistant This Assistant guides you through several steps to ensure that the microphone is connected properly. It also demonstrates proper positioning of the microphone, and helps you to adjust the audio playback level with the help of an interactive presentation. You must resolve any audio issues found during this procedure before you can use ViaVoice. 1.
Using ViaVoice ViaVoice Using Recording your Speech 1. Click the SetupAssistant button from the VoiceCenter drawer, or click the ViaVoice SetupAssistant icon in the ViaVoice folder. The Welcome to ViaVoice SetupAssistant window appears. 2. Select the Analyze My Voice icon from the Welcome to ViaVoice SetupAssistant window. 3. Follow the on-screen instructions. 4. Read the story using a normal tone of voice. 5. Once you complete a story you are prompted to continue reading or process your Voice Model.
Using ViaVoice ViaVoice Using 4. When the Select Documents window appears, click the Add button. 5. Select the folder where your document is stored. 6. Select the plain text (txt) file you want to analyze, and click Open. The file you selected appears in the Document column. The Path column shows the location of the file. 7. Add more files to be analyzed, if desired, by repeating the steps above. 8. Once you have selected all of the files to be analyzed, click the right arrow.
Using ViaVoice ViaVoice Using • New Words Added - Quantity of new words you chose to train and add to your vocabulary. 16. Click the right arrow to complete the SetupAssistant. TIP To have your SpeakPad documents analyzed every time you save a file, select the Analyze When Saving Documents option in SpeakPad Preferences. You must select Save speech session or the document will not be analyzed.
Using ViaVoice ViaVoice Using 3. Correct any misrecognized words and save your document, if desired. TIP To prevent ViaVoice from picking up environmental noise and other room sounds, SAY> GO TO SLEEP to pause temporarily when dictating or correcting. SAY> WAKE UP to resume. Using SpeakPad, you can format, edit, and correct your dictation before transferring it to another text editor.
Using ViaVoice ViaVoice Using Correcting a misrecognized word 1. If you find that a word that you dictated is misrecognized, SAY> CORRECT , where is the actual word that is incorrect. The Correction window opens. 2. If the correct word or phrase is in the Alternate Words list, select it or SAY> PICK , where is the number of the word or phrase. ViaVoice inserts the word you picked from the list. 3.
Using ViaVoice ViaVoice Using in the angle brackets for the actual word or phrase you want to correct in your document. • Pick - Corrects your text based on the number that corresponds to the text from the Alternate words list in the Correction window. Transferring Text to Other Applications If you have supported applications installed on your computer, you can transfer the text in your SpeakPad document, whether dictated or typed, by using a command for transfers. 1.
Using ViaVoice ViaVoice Using from determining the context of your words. Do not pause or wait for words to appear, except at the end of a sentence. If the display of your text is distracting, try looking away from the screen while dictating. NOTE Any time you try to dictate or say a command in an area that ViaVoice does not support, you hear a beep tone. Make sure your cursor is in the right location or select an alternate location.
Using ViaVoice ViaVoice Using General Dictation Tips Each time you dictate using either method, we recommend that you follow the steps listed below. They describe what you should do each time you dictate and list many of the features you can use with ViaVoice. • Put on your microphone and position it correctly. For more information, see "Audio Setup Assistant" on page 34.
Using ViaVoice ViaVoice Using Spelling Words in Spell Mode ViaVoice has a Spell Mode feature that allows you to spell out words or insert symbols and typographical characters (like & and +) when dictating. 1. SAY> BEGIN SPELL at the place in your text where you want to spell the word. 2. Next, use one of the methods described in the next section to spell out words. Look in the What Can I Say window for a list of symbols and other voice commands that are available while in spell mode. 3.
Using ViaVoice ViaVoice Using To dictate consecutive numbers, make sure you pause between numbers so ViaVoice can recognize each number separately and to insert a space, say SPACEBAR. For example, to dictate “I need to buy 10 12-packs of water,” say the following. SAY> I need to buy ten [pause] SPACEBAR [pause] twelve packs of water Number Formatting You can select the type of formatting for numbers in the Numbers Preferences.
Using ViaVoice ViaVoice Using 2. Next, say the name of a number or symbol. Look in the What Can I Say window for a list of symbols and other voice commands that are available while in number mode. 3. SAY> RETURN or SAY> CANCEL to exit this mode. Navigating With Commands in SpeakPad You can navigate SpeakPad with your voice in Dictation and Command mode. You can use the mouse, keyboard, or voice commands interchangeably. You should pause briefly before and after each navigation command.
Using ViaVoice ViaVoice Using 3. Say the selected Attention Word before saying a voice command. Be sure not to pause between the word “Computer” and the rest of the command. For example, SAY> COMPUTER NEW PARAGRAPH. You do not need to say the Attention Word before saying dictation macro names, such as punctuation marks or macros that you create. NOTE Anytime you try to dictate or say a command in an area that ViaVoice does not support, you hear a beep tone.
Using ViaVoice ViaVoice Using Reading E-mail Provided your e-mail application supports the Select All and Copy to Clipboard functions, you can have ViaVoice read back the text in your e-mail. 1. Open your e-mail application. 2. SAY> READ ALL or, highlight the text you want to read and SAY> READ SELECTION. The text selected is read using the currently selected voice in the Voices panel in ViaVoice Preferences. 3. Turn on the microphone and SAY> STOP READING to stop playback at any time.
Using ViaVoice ViaVoice Using Playing Back Dictated Text in SpeakPad The Playback Selection feature in SpeakPad is useful when you are correcting your dictated text. You can hear your own voice to help determine what you dictated. Playback is limited to 1,000 words of dictated text (punctuation is included in the word count). If your selection is over 1,000 words or contains typed text, you can use the Read Selection feature to hear a computer-generated voice read the text aloud. 1.
Using ViaVoice ViaVoice Using Changing Voices You can select the voice used when reading text. 1. Click the ViaVoice Preferences button on the VoiceCenter drawer. 2. Click the Voices icon. 3. From the Voice menu, select a new voice. 4. Press Play to hear a sample of your selection. 5. Click Apply, and close the window. 6. Any text read back from this point uses the voice you just selected.
Using ViaVoice ViaVoice Using macro feature to save time when inserting closings, address information, web sites, or text. The dictation macro you create is only available in the currently selected vocabulary. 1. SAY > OPEN MACRO EDITOR or, you can click the Macros button from the VoiceCenter drawer to open this window. 2. The Macro Editor window appears and you can edit existing macros. To learn how to create your own macros, see "Creating a Dictation Macro" on page 50.
Using ViaVoice ViaVoice Using 4. In the Join to field, select the spacing to display the macro. In the Formatting of Next Word field, select the settings of the words that follow or precede the macro. (This step is optional.) 5. Click Save when you are finished. If you need to train a pronunciation for the macro name, the Train Word window appears. 6. Click the Record button and say the command name. 7. Click Done when you are finished. For more information, see "Training a Command" on page 69.
Using ViaVoice ViaVoice Using Managing ViaVoice Users If you plan to dictate in locations that differ greatly in background noise, you should create a different Voice Model for each location. For example, you can create a Home Voice Model and an Office Voice Model. Open the ViaVoice UserSettings window to create another Voice Model. Adding a Voice Model 1. In the VoiceCenter, click the ViaVoice UserSettings button. 2. 3. 4. 5. The ViaVoice UserSettings window appears. Click the Add button.
53 Managing ViaVoice Users
ViaVoice Components Components ViaVoice ViaVoice Components Overview ViaVoice Simply Dictation includes a number of components, that allow you to dictate, navigate, correct and customize the ViaVoice application. The following is a list of these components. They can be accessed from the ViaVoice drawer menu or voice commands. • VoiceCenter - This is the ViaVoice control center where you can access all of the settings and options.
ViaVoice Components Components ViaVoice The VoiceCenter It’s worthwhile to get familiar with VoiceCenter, the control center of ViaVoice. After installing ViaVoice, the VoiceCenter is displayed when you run ViaVoice. VoiceCenter Components Shown below is the VoiceCenter, from which you can access all of the settings and options with a click of your mouse. All VoiceCenter functions, such as ViaVoice Preferences and UserSettings are speech-enabled.
ViaVoice Components Components ViaVoice loud. Try adjusting the audio settings or move the microphone away from your mouth. To test or change audio levels, run the Audio Setup Assistant. Action Buttons Use these standard Mac OS X buttons to toggle between the Zoomed Out, Zoomed In, and Minimized views of the VoiceCenter. VoiceCenter Drawer The VoiceCenter drawer menu allows easy access to most of the ViaVoice options, functions, and information.
ViaVoice Components Components ViaVoice Tool Tip Messages The last voice command ViaVoice recognized is displayed in a one-line text area above the VoiceCenter. As you say voice commands, glance at this area and dictate at a moderate pace. If you happen to be speaking too quickly, ViaVoice displays caution messages asking you to slow down, or the application might even temporarily disable the microphone.
ViaVoice Components Components ViaVoice Minimized View The Minimized view displays the VoiceCenter as an icon in the Dock as shown below. VoiceCenter Preferences From this window, you can change the settings for the startup mode, window and font settings. 1. From the VoiceCenter drawer menu or from the ViaVoice folder, click Preferences. The ViaVoice Preferences window opens. 2. Click the VoiceCenter icon. The VoiceCenter Preferences panel appears. 3. Make the desired changes to the following settings.
ViaVoice Components Components ViaVoice SpeakPad You can access SpeakPad by clicking its icon in the ViaVoice folder. For more information about using SpeakPad, see "Dictating with SpeakPad" on page 17. SpeakPad Preferences You can change any SpeakPad settings by following these steps when SpeakPad is open. 1. Click Preferences from the SpeakPad menu. The SpeakPad Preferences window appears. 2. Make changes as desired and close the Preferences window.
ViaVoice Components Components ViaVoice SpeakPad Menu The SpeakPad menus contain items that are similar in functionality to other word processors. Dictation Menu The following items are available on the Dictation Menu. • Playback Selection/Stop Playback - This option allows you to play back your dictated text in your own voice. ViaVoice can play back up to 1,000 words (punctuation is included in the word count). The playback feature is useful in many instances, such as when you are correcting text.
ViaVoice Components Components ViaVoice Saving a File SpeakPad saves the file as a SpeakPad text file with or without the dictation session data. This is the audio you recorded while dictating. Only save files with dictation information if you plan to correct them later. If you save a file with dictation session information, it can be quite large and take a while to save. It can also take a while to re-open. To save your dictated text, follow these steps. 1. Click File and select Save or Save As. 2.
ViaVoice Components Components ViaVoice ViaVoice Preferences To customize ViaVoice, use ViaVoice Preferences. There are many application functions associated with this window. Changes made in Preferences affect only the current User. Each User must log in using their own password, and then open ViaVoice Preferences to make individual adjustments.
ViaVoice Components Components ViaVoice • Attention Word - Use this setting to help ViaVoice differentiate between voice commands and dictation. The default Attention Word is “Computer.” If you want to select another word, type that word in this text entry box. Microphone Preferences The following settings can be adjusted using the Microphone icon. • At Startup Set To - Set the startup mode for the microphone button. • Off Behavior - Select one of these settings.
ViaVoice Components Components ViaVoice • • Recognition Sensitivity - Adjust the slider until you reach the best settings for your computer, from Best Guess to Exact Match. This setting only affects recognition while saying commands. Recognition Performance/Accuracy - Make changes to recognition settings. Voices Preferences This page allows you to select the voice that reads your text and hear a sample played.
ViaVoice Components Components ViaVoice The CommandCenter is shown below in the separate window mode and each window appears without the ability to switch between them. Separate window mode CommandCenter Preferences You can switch the modes and change other settings from the Window tab, found in ViaVoice Preferences by clicking on the CmdCenter icon. The What Can I Say, Correction, and History tabs only allow you to modify the default Font settings. 1. Click Set and select a new font from the list.
ViaVoice Components Components ViaVoice • Components - Choose the method to display the components, as separate windows, or as one reusable window with different views. NOTE Some changes are applied immediately while others are made the next time you start the application. The What Can I Say Window The What Can I Say window displays all voice commands that are currently available. You can expand or collapse any of the folders in the window. To display the What Can I Say window, SAY> WHAT CAN I SAY.
ViaVoice Components Components ViaVoice What Can I Say Window Components Commands listed by category Untrained Commands list • The All view displays every voice command available by category. The list of commands reflects the window that is currently active. • In the Show Untrained Items view of the What Can I Say window, the voice commands that require a pronunciation and need to be trained are marked with the word (UNTRAINED) after the voice command.
ViaVoice Components Components ViaVoice Before recording, you should select Use only new pronunciation (to use only the newest pronunciation) or Use all pronunciations (to use all pronunciations of the word in your personal vocabulary), depending on the word or phrase you want to train. If the list contains more than one item, record a pronunciation for each one. Follow the procedures to train a word for the appropriate window below.
ViaVoice Components Components ViaVoice 2. Highlight the untrained word or command and select Train This from the View menu 3. 4. 5. 6. to display the Train Word window. In the Train Word window, click the Record (circle) button and say the selected voice command. Click the Stop (square) button or let the recorder stop automatically when you finish speaking. If you want to check the quality of your recording, click the Play (triangle) button. Click DONE when you have trained the selected voice command.
ViaVoice Components Components ViaVoice Correction Window Components The Correction window contains fields and buttons that perform specific functions as described below. • Alternate Words - Displays a list of alternate choices for the selected text. • Options - Displays a menu with format and other settings for the selected word or phrase. • Add Word Or Phrase - Opens the Train Word window and corrects individual words or words as a phrase.
ViaVoice Components Components ViaVoice The History Window This window displays all voice commands that were used in the current session. In addition, the commands and messages generated by the speech engine will also be shown in this area. The commands and system messages are displayed in alphabetical order. To display this window, SAY> OPEN HISTORY WINDOW. Reusable single window mode buttons ViaVoice SetupAssistant ViaVoice users must create their own Voice Model for each User of the application.
ViaVoice Components Components ViaVoice Starting the ViaVoice SetupAssistant The first time you use ViaVoice, the ViaVoice SetupAssistant automatically runs through each separate procedure, guiding you until you create your first Voice Model. Click to start the ViaVoice SetupAssistant. You can also run any of the other assistants individually at any time, such as when you need help with any audio or to learn proper microphone positioning. 1.
ViaVoice Components Components ViaVoice ViaVoice UserSettings In the ViaVoice UserSettings window you can define global settings such as dictation topics, select Voice Models, and backup or restore User speech files. User Name Voice Model Name Vocabulary and Topics Selection 1. In the VoiceCenter drawer menu, click the UserSettings button. The ViaVoice UserSettings window appears. 2. You can customize the following settings on the ViaVoice UserSettings window: • User Name - Select a User.
ViaVoice Components Components ViaVoice • Voice Model - If you have previously created additional Voice Models, the new names will show on this drop-down menu. Select the desired Voice Model from the menu. The following options are available. • Add - Click this button to add a new Voice Model. • Modify - Click this button to record additional story segments. • Delete - Click this button to remove the selected Voice Model from your computer.
76 ViaVoice UserSettings
Getting Help Help Getting Troubleshooting Guide Problem Possible Solution ViaVoice will not install. Are you running Mac OS X? If not, you must upgrade before proceeding. You must install this application on the OS boot volume and have Administrator privileges. I cannot use ViaVoice. You must complete the Audio Setup and SetupAssistant functions to create a User and Voice Model prior to using ViaVoice. My voice is not being recognized well.
Getting Help Help Getting Using the Help Features Accessing Information Central To view Information Central, the ViaVoice online help, SAY> INFORMATION CENTRAL or select the Help menu item from SpeakPad. Type your question here in any help window and click Ask. You can also click the Information Central button in the VoiceCenter drawer menu or click the Question mark (?) button and select ViaVoice Help from the HelpCenter window, where applications that contain a help file are listed, as shown below.
Getting Help Help Getting Uninstalling ViaVoice There may be an occasion when you need to remove ViaVoice for Mac OS X from your hard drive. 1. If you plan on re-installing ViaVoice for Mac OS X again, we recommend that you backup your User speech files. After you install ViaVoice, drag and drop your backed up user folder onto the SetupAssistant icon and follow the on-screen instructions to import the user. For more information, see "ViaVoice UserSettings" on page 74. 2.
Getting Help Help Getting Obtaining Technical Support A solution to your problem might already exist! Before you contact technical support, check the Frequently Asked Questions database and the Tested Systems list. The Internet address is: http://www.ibm.com/viavoice Click the Support link in the left panel on the web page. Then, select your speech product.
Getting Help Help Getting E-mail Support If you need help on a non-emergency basis, you can take advantage of this service. Be prepared to wait for a response; there may be a queue of e-mail ahead of you. For questions about or support for the US English version of ViaVoice, send your e-mail to: vvmacus@uk.ibm.com Be sure to include in your e-mail all of the information shown in "Information Required Before You Contact Technical Support" on page 80.
Getting Help Help Getting Microphone Support Refer to the warranty information that came with the microphone you purchased. Any information concerning the microphone functionality or claims related to the product should be addressed to the manufacturer. Refer to the support information provided with your product or contact your place of purchase.
Appendix Notices This information was developed for products and services offered in the United States. IBM may not offer the products, services, or features discussed in this document in other countries. Consult your local IBM representative for information on the products and services currently available in your area. Any reference to an IBM product, program, or service is not intended to state or imply that only that IBM product, program, or service may be used.
This information could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in new editions of the publication. IBM may make improvements and/or changes in the product(s) and/or the program(s) described in this publication at any time. Any references in this information to non-IBM Web sites are provided for convenience only and do not in any manner serve as an endorsement of those Web sites.
Trademarks IBM and ViaVoice are trademarks of International Business Machines Corporation in the United States or other countries or both. Apple, AppleScript, Mac, and Macintosh are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries. Other company, product, and service names may be trademarks or service marks of others.
Notes 86 Notes
Index A action buttons 57 active window 29 adjusting audio levels 34 administrator password 7 Analyze My Documents Assistant 13 about 35 adding words 35 analyze SpeakPad documents 37 choosing words 36 record pronunciation 36 Analyze My Voice Assistant 12 about 34 audible alert 34 pausing 35 underlined blue word 34 assistants 12, 13 attention word activating 45 audio level 56 audio level indicator 15 audio setup 34 Audio Setup Assistant 12, 34 B beep tone 29 blue text 3 bold text 3 boot volume 5, 8 C capit
E M edit macros 49 e-mail support 81 Mac about ViaVoice 5 administrator password 5, 7 applications folder 15 help 78 multiusers 5, 33 quit ViaVoice 27 system requirements 1 troubleshooting 77 uninstalling ViaVoice 79 user name 7 ViaVoice installation 9 Macro Editor 49 components 50 creating 50 editing 51 sample 51 Manage My Vocabulary 49 microphone 12, 34 button 56 colors 56 positioning 29, 34 state 15 support 82 minimized view 58 misrecognized words 23 multiusers log in 33 user and voice model 33 F foc
training commands 69 training ViaVoice 11 troubleshooting 77 personal vocabulary 49 playback dictation 48 playback text 25 preferences 59, 63, 66 punctuation 22, 41 U uninstalling 79 user’s guide blue text 3 bold text 3 contents 2 conventions 3 pdf 28, 78 tips/notes/cautions 3 users 33, 34 analyze my voice 34 audio setup 34 backing up 52 naming 7 set UK language 5 UserSettings 74 Q quick setup guide quitting ViaVoice 4 27 R reading e-mail 47 reading text 26, 48 reading web pages 47 recording a pronunci
license 7 Macro Editor 49 Manage My Vocabulary 49 microphone 12 microphone support 82 multiusers 5 navigation 45 navigation commands 45 new Mac users 1 number formatting 44 number mode 44 OS boot volume 5, 8 other applications 37, 40 pdf files 28, 78 playback dictation 48 playback text 25 preferences 59, 63, 66 processing 13 punctuation 41 quitting 27 reading e-mail 47 reading text 26, 48 recording a pronunciation 69 register 10 sample macro 51 setup 11 SpeakPad 17, 37, 60 spell mode 43 story 11, 13 system
