10.0

Using Dragon NaturallySpeaking for E-mail

Dictating is in itself a great benefit of Dragon NaturallySpeaking for e-mail usage. For certain e-mail

applications, you can use Dragon beyond just dictation: below are common e-mail commands

For Microsoft Outlook, for instance, there are hundreds of commands for the Inbox (you can flag messages, for

instance), the Tasks, the Calendar… Dragon 10 even offers commands to directly create Outlook messages and

calendar entries, naming the recipient(s), no matter what is currently active on your screen: at any time, you

can say, for instance, “create email to Jane Miller and Payroll”, or “schedule meeting with Joe Keller”.

TIP As seen earlier, users of Lotus Notes, Outlook, Outlook Express and Windows Mail can take advantage of

Dragon’s ‘Increase Accuracy From E-mail’ tool to automatically adapt its Vocabulary and identify names of

Contacts. Also, although Dragon can automatically format email addresses and URLs, consider adding to the

Vocabulary the e-mail addresses and domains you use frequently (do specify Spoken Forms as needed.)

You can start your default e-mail program by saying Start mail. With the e-mail program open, you can say:

new mail – creates a new mail message

open mail – opens the mail message highlighted in the list

close mail – closes the open mail message

forward mail / this– forwards the highlighted or open mail message

reply to mail / this – replies to the highlighted or open mail message

delete mail – deletes the highlighted or open mail message

check for new mail – checks for new mail/opens your Inbox

In e-mail commands, you can substitute message, e-mail, or memo for mail.

TIP In lists (of messages, of folders…), you can use navigation commands like move down 3, move up 9…

As you create e-mails, you can move between fields by hand, by saying Tab or Tab key, or by saying (the word

field is optional, and you can substitute go for move):

move to To [field] – moves the cursor so that you can then dictate the recipient's address

move to CC [field] / move to BCC [field] / move to Subject [field]

move to Body [field] – moves the cursor to the body of the e-mail so that you can dictate the message

Key points about Dragon 10 and e-mail

9 In supported e-mail programs, Dragon provides, in addition to dictation support, many voice commands

to perform tasks, such as open message, delete memo, go to Subject…

9 In e-mail commands, you can use the words message, e-mail, memo, or mail interchangeably.

9 If you have Microsoft Outlook, you can use Dragon 10’s direct commands like book meeting with

<contact(s)>, create message to <contact(s)>, create email about <subject>, to quickly generate

new messages or appointments, no matter what application is active.

9 You can see more e-mail commands in the Sample Commands window and the Command Browser; in

addition, the Help contains many details about using Dragon with e-mail.