13.0

Customizing the Vocabulary from Your E-Mail

As you learned, Dragon can adapt its Vocabulary based on designated documents. It also has the ability to

quickly learn from your usage of several e-mail programs: Lotus Notes, Microsoft Outlook, and Windows Mail, as

well as Web-based email including Gmail, Outlook.com and Yahoo. By “studying” the e-mails you sent as well as

the recipient names, Dragon can identify potentially useful contact names to add to the Vocabulary, as well as

adapt its statistical information on word usage (frequency and context). This will help it transcribe your dictations

more accurately.

You should take advantage of this tool as soon as possible after creating your User profile. (If you want Dragon to

analyze Web-based email, make sure your computer is connected to the Internet for the duration of the email

analysis.)

Step 1: Say open Accuracy Center, then say or click the link Increase accuracy from e-mail.

Step 2: The tool will detect supported e-mail programs installed on your computer and display their names (this

may take a moment). Check the checkbox of the program(s) you want Dragon to analyze.

Note: If you want to use as a source a Web-based email program that is not listed here, select the

checkbox labeled IMAP (you will then be asked to enter configuration information including server name

and port number).

Step 3: Use the checkboxes to indicate whether you want Dragon to only look for contact names to potentially

add to the Vocabulary, or whether you also want Dragon to adapt its statistics based on your sent mail.

The checkbox option to “Improve

from my e-mail writing style” will

adapt the statistical language

model; it is recommended except if

what you sent in that email program

contains another language.

The analysis may keep Dragon

busy for a while, especially the first

time. Later on, it will go much faster

if you choose the option button

“Consider e-mail written since my

last scan.”

Note: When you start this process, your e-mail program may bring up a message box for you to allow

Dragon to access it. If you have several windows open, this message may be hidden under another

window. Note also that the process may take quite a while if there are many emails to analyze.

Step 4: After its analysis, the tool will display what it identified as potentially useful additions.

The rest of the process is similar to the analysis of specific documents: you can uncheck items

(individually or all at once), edit items, and train items acoustically if you wish, then Dragon adds to the

Vocabulary the checked items -- plus it adapts its language model to the “writing style” (word frequencies

and word sequences observed), if you opted for that.