11.5

Using Dragon NaturallySpeaking for E-mail

Dictating is in itself a great benefit for e-mail usage. For certain e-mail applications, you can go far beyond

dictation. This lesson introduces important commands and tips for using Dragon with e-mail.

IMPORTANT Users of Lotus Notes, Outlook, Outlook Express and Windows Mail should take advantage of

Dragon’s ‘Increase Accuracy From E-mail’ tool, which adapts the Vocabulary based on sent emails, as well as

identifies Contact names to add. Also, although Dragon can automatically format email addresses and URLs as

you dictate them, it can be efficient to add to the Vocabulary the e-mail addresses and domains you use

frequently (specify Spoken Forms as needed).

Voice Shortcut Commands

Dragon has many commands for use in Microsoft Outlook, including in the Inbox (you can forward, move, or flag

messages, for instance) and the Calendar…

For quickly creating messages, appointments, meetings, and tasks, Dragon 11 even offers “shortcut” commands

that include dictation and work no matter what is currently active on your screen. At any time, whether or not

Outlook is open, you can say for instance “create email to Jane Miller and Payroll,” “schedule meeting with

Joe Keller and Jane Brown,” “create appointment at noon,” “create task about office supply inventory,”

or “send that to Jane Miller” (the “that” being the selected text or file).

Before using these commands, make sure Dragon is able to recognize unusual words such as the names you plan

to mention (use the Accuracy Center).

Note: These shortcut commands require

the option "Enable E-mail and Calendar

commands" to be on. (See the

Commands tab of the Options dialog.)

To see more commands, you can explore the Command Browser’s “Context” list and take advantage of the

Sidebar, as well as the Help: for instance, you could say “search Dragon help for Outlook calendar.”