USER’S GUIDE
July 2006. Version 9 Professional, Medical, and Legal, Preferred, Standard, Essentials editions. This material may not include some last-minute technical changes and/or revisions to the software. Changes are periodically made to the information provided here. Future versions of this material will incorporate these changes. Nuance Communications, Inc. has patents or pending patent applications covering the subject matter contained in this document.
Pentium is a registered trademark of Intel Corporation. Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated. Corel and WordPerfect are registered trademarks of Corel Corporation. Lotus and Lotus Notes are registered trademarks of Lotus Development Corporation. Microsoft, Outlook, Windows, Windows NT, Visual Basic, and PowerPoint are trademarks or registered trademarks of Microsoft Corporation.
Contents C H A P T E R 1 Introduction 1 About this guide 2 What should I expect from Dragon NaturallySpeaking? 3 What’s new in Version 9? 4 C H A P T E R 2 Installation and Training 5 System requirements 5 Plugging in the microphone 6 Installing the software 7 Activating Dragon NaturallySpeaking 12 Creating a new user 13 Setting up your microphone 16 Training a new user 18 Adapting to your writing style 19 Version 9 File Structure 20 C H A P T E R 3 Starting to Dictate 23 Starting Dragon NaturallySpeaking 2
Contents Resizing and closing windows 42 Scrolling in windows and list boxes 42 Opening lists and making selections 43 Pressing keyboard keys 43 Moving the mouse pointer and clicking the mouse 48 C H A P T E R 5 Correcting and Editing 53 Correcting mistakes 53 Selecting text by voice 58 Moving around in a document 62 Copying, cutting, and pasting text 64 Deleting text 65 Spelling as you dictate 67 Playing back your dictation (Preferred and higher) 69 Using text-to-speech 74 C H A P T E R 6 Formatting 77 Cap
Contents I N D E X 111 Dragon NaturallySpeaking User’s Guide vii
CHAPTER 1 Introduction ragon NaturallySpeaking lets you talk to your computer instead of typing. As you talk, your words are transcribed onto your screen and into your documents or e-mail messages. D Talking to a computer while it types what you say is called dictating. You can dictate, rather than type, into any program that accepts text. You can use Dragon NaturallySpeaking to: ■ Compose letters, memos, and send e-mail messages.
1 Introduction About this guide This guide covers all editions of Dragon NaturallySpeaking. Most of the information presented in this guide is applicable to all the editions. Differences between the editions is noted in the text. Conventions used in this guide 1 This guide contains many examples of words and phrases you can say when using Dragon NaturallySpeaking. These examples appear in italics with quotation marks, for example: “Format That Bold.
1 Introduction Through [text]” (US/Canada) or “Correct [text] To [text]” (Other Dialects). 4 This guide uses US spelling and punctuation for consistency. 5 This guide also includes tips and notes to help you use the software more effectively. Tips and notes appear like this: TIP If you pause correctly, but Dragon NaturallySpeaking still types a command as dictation, you can force it to recognize what you say as a command by holding down the CTRL key.
1 Introduction If using a mouse and keyboard is an option for you, try experimenting with using your voice and using your hands for different tasks, to see what works best. If using a mouse and keyboard is not an option, see “Working on your Desktop” on page 37. What’s new in Version 9? For a complete list of what’s new in Version 9, see the online help.
CHAPTER 2 Installation and Training T his chapter describes how to install, set up, and train Dragon NaturallySpeaking. System requirements To run Dragon NaturallySpeaking, your system must meet the following requirements: ■ Intel® Pentium® 4 (or equivalent AMD processor) 1GHz processor or greater. Recommended: 2.4 GHz) NOTE Dragon NaturallySpeaking will not install on machine with a processor of less than 1GHz CPU speed.
2 ■ ■ ■ Installation and Training Nuance-approved noise-canceling headset microphone. A microphone is included with the full product. A microphone is not included with upgrade versions of Dragon NaturallySpeaking. Speakers - optional for playback of recorded speech and text-tospeech features. (Available only in Preferred and higher editions). An Internet connection for product activation and automatic updates.
2 Installation and Training 2 Insert the headphone plug into the LINE OUT jack on your sound card. If your sound card does not have a LINE OUT jack, use the SPEAKER or HEADPHONE jack. NOTE If you already have speakers for your computer, you can also use these to playback recorded speech instead of your headphones. Installing the software Before installing, modifying or upgrading Dragon NaturallySpeaking: ■ Close all open applications.
2 Installation and Training Coexistence with Dragon NaturallySpeaking SDK Client Edition You can install Dragon NaturallySpeaking SDK Client Edition 9 on the same machine where Dragon NaturallySpeaking 9 is installed. In addition, Dragon NaturallySpeaking 9 and Dragon NaturallySpeaking SDK Client Edition 9 can share vocabularies and users. You can only run one product at the same time. For example, if you are running Dragon NaturallySpeaking you cannot run any of the SDK Client tools or samples.
2 Installation and Training upgrade both your German and English users. After upgrading, you can install other Version 9 languages. Directory Changes For information on changes to the directory structure when upgrading from Version 7 or 8, see “Version 9 File Structure” on page 20. To install Dragon NaturallySpeaking: 1 Insert the first Dragon NaturallySpeaking CD into your CD-ROM drive. If the installation does not start automatically, use the Windows Explorer to find and double-click setup.
2 Installation and Training 4 Choose your Setup Type (Preferred and higher editions): TY PE D E SC R I P TI ON Typical/ Complete Installs all options and speech files and requires the most disk space. Custom Lets you select which options and speech files to install. Customizing your installation options can greatly reduce the disk space required for installation. Modifying options (Professional) For the Professional edition, you can modify the following settings during a custom installation.
2 Installation and Training Installing other languages, dialects and specialized vocabularies To install user files for the other languages or dialects supplied with your edition, choose “Custom” from the setup screen and click Next. Select the user file for the dialect you want and click Next to continue the installation The user files for each language or dialect contain both spellings and pronunciations specific to that region.
2 Installation and Training 7 Continue following the on-screen instructions. The setup program will install the files for Dragon NaturallySpeaking to your computer. 8 When prompted, make sure to register your copy of Dragon NaturallySpeaking. Once registered, Nuance can notify you of product updates and other offers. 9 Select "Check the Internet for program updates after setup completes." This lets you automatically update Dragon NaturallySpeaking over the Internet when updates are available.
2 Installation and Training 1 Start Dragon NaturallySpeaking. This displays the Activation dialog box. If you choose “Activate Later”, you will be prompted to activate each time you start Dragon NaturallySpeaking. If you start the program five times without activating, Dragon NaturallySpeaking will be disabled. 2 Click “Activate Now.” This displays the Activation Screen: 3 Click Activate Automatically.
2 Installation and Training Your user files store acoustic information about your voice that Dragon NaturallySpeaking uses to recognize what you say. These files also store any changes you make to the standard Dragon NaturallySpeaking vocabulary, for example, any specialized words, names, acronyms, and abbreviations you might add. When you launch the software for the first time, the New User Wizard starts and leads you through creating a new user.
2 Installation and Training minutes from a list of available texts and will enhance your initial recognition accuracy. You can select "Skip initial training of this user" to skip the initial training session of the New User Wizard. When you skip the initial training, it is important to read the text exactly as presented when the New User Wizard leads you through the volume and quality checks for your microphone.
2 ■ Installation and Training Empty Dictation: a vocabulary with a language model but without any words. Empty Dictation is designed for experienced users or resellers who want to create highly specialized vocabularies. (Professional and higher editions) Speech Model Dragon NaturallySpeaking uses the speech model to adapt to your voice during training. When you create a set of user files, Dragon NaturallySpeaking recommends the speech model that best fits your computer's speed and memory.
2 Installation and Training Position the microphone Positioning the microphone is important. If the microphone is out of place, Dragon NaturallySpeaking may not be able to hear you clearly and may make more mistakes. Consistent position is also important. Make sure that you position the microphone the same way each time you use Dragon NaturallySpeaking.
2 Installation and Training Check your volume When the “Adjust Your Microphone: Volume Check” screen appears, click the “Start Volume Check” button and then read aloud the text displayed in the box. When the program beeps to indicate it has finished checking the volume, click Next. Sound quality check When the “Adjust Your Microphone: Quality Check” screen appears, click “Start Quality Check” and then read aloud the text displayed in the box.
2 Installation and Training computer still doesn't get it, just click Skip. Otherwise, click Next to continue. Choose a text to read aloud and click OK. You only need to read for about five minutes to train Dragon NaturallySpeaking to recognize your voice. You can take breaks during this training by clicking Pause. Don't worry if you make mistakes or laugh. You should try to read exactly what you see on the screen, but it's okay if you read something incorrectly.
2 Installation and Training Version 9 File Structure Upgrading from Dragon NaturallySpeaking V7 or V8 to V9 will automatically relocate some NaturallySpeaking directories and files. Note: The following directory structures and file locations assume an installation to a default location. V7.0 Directory structure for all supported Windows operating systems The V7.0 directory structure before upgrading to V9: C:\Program Files\ScanSoft\NaturallySpeaking \Custom \Data \Help \Program \Results \Training \Tutori
2 Installation and Training \Data\Training \Users C:\Documents and Settings\\Application Data\ScanSoft\NaturallySpeaking\ \Results V9 Windows 2000/XP Pro/XP Home/ Windows Server 2003 directory structure The Directory structure after installing V9 on Windows 2000/XP Pro/ XP Home/Windows 2000 Advanced Server/Windows Server 2003: C:\Program Files\Nuance\NaturallySpeaking9 \Help \Program \Tutorial (optional) C:\Documents and Settings\All Users\Application Data\Nuance\NaturallySpeaking9\ \Custom \Da
2 Installation and Training vtxtauto.tlb Dragon NaturallySpeaking installed these files for Microsoft SAPI4 support. If you do not have other speech applications that require SAPI4, you can safely remove these files manually. If have installed other speech applications that require SAPI4 support, you may need to re-install those applications if you remove the files.
CHAPTER 3 Starting to Dictate N ow that you’ve installed your software and completed training, you’re ready to dictate your first sentence. Starting Dragon NaturallySpeaking If Dragon NaturallySpeaking is not already running, you can start it by: ■ Double-clicking the Dragon NaturallySpeaking icon. ■ Selecting Programs>Dragon NaturallySpeaking from the Start menu. ■ Right-clicking the QuickStart taskbar tray icon and selecting Start Dragon NaturallySpeaking, if the QuickStart option is enabled.
3 Starting to Dictate Turning on the microphone Before you can dictate, you need to turn on the microphone. You turn on the microphone by: ■ Click the microphone icon on the DragonBar. You can click this icon again to turn it off. Microphone ■ ■ Pressing the plus (+) key on the numeric keypad to turn the microphone on, and then press it again to turn the microphone off. Clicking the microphone icon in the Windows task bar.
3 Starting to Dictate Starting to dictate To begin dictating, start a word processor (such as Microsoft® Word or Corel® WordPerfect®) and begin a new document. Make sure your text insertion point is at the start of the new document. DragonPad You can use the DragonPad, a simple word processor included with Dragon NaturallySpeaking. To open the DragonPad, from the Tools menu on the DragonBar, click DragonPad. TIP Remember to click in the window you want to talk to before you speak. Start talking.
3 Starting to Dictate can be useful in helping you get used to dictation by focusing on what you are saying rather than how your speech is punctuated. Natural Punctuation inserts only periods and commas. You have to dictate other punctuation marks. Even with Natural Punctuation turned on, you can still dictate periods and commas. As you become more adept at dictation and want more control over where punctuation appears, you may want to explicitly dictate all your punctuation.
3 Starting to Dictate Starting new lines and paragraph While you are dictating, you can use the following commands to duplicate the action of pressing the Enter key once (to add a new line) or twice (to add a new paragraph). TO SA Y Add a new line "New Line" Add a new paragraph "New Paragraph" Saying "New Paragraph" presses the Enter key twice and capitalizes the next word you dictate. Tips for dictating text ■ ■ ■ ■ ■ ■ ■ ■ To erase the last thing you said, say "Scratch That.
3 Starting to Dictate Using the Dictation Box Normally you can dictate and use Dragon NaturallySpeaking voice commands in any text window of any application. However, you may occasionally find an application or a specific window in an application where some voice commands won’t work or will not work consistently. In these situations, you can use a special window, called the Dictation Box.
3 Starting to Dictate Saving From the File menu, choose Save. You can also say “Click File” and then say “Save.” Remember, you have to pause between the “Click File” and the “Save” commands to have Dragon NaturallySpeaking recognize them as two separate commands. If the Natural Language Commands have been enabled, you can say “Save Document.” Getting Help To access the online Help for Dragon NaturallySpeaking, click the Help menu on the DragonBar and choose Help Topics.
3 Starting to Dictate current context, whether it is a particular program you are using or the Windows desktop. To open the Sample Command Window Choose Sample Commands from the Help menu on the DragonBar or say “What can I say”. The Sample Commands window opens, displaying a selection of commands next to the window you are working in. The contents of the Sample Commands window change depending upon what application is currently active.
3 Starting to Dictate Tutorial To start the Tutorial, choose Tutorial from the Help menu on the DragonBar. The Tutorial includes a number of lessons covering the basics of Dragon NaturallySpeaking. Troubleshooting If you are having problems using Dragon NaturallySpeaking, or if you are getting unexpected results, please refer to the “Resolving Problems” and “Tips” section of the online help. The DragonBar The DragonBarTM gives you access to Dragon NaturallySpeaking functions and features.
3 Starting to Dictate The Select-and-Say Indicator The DragonBar includes a "Select and Say" indicator that turns green when you are in an application or window where all of NaturallySpeaking's functionality is supported. Normally you can dictate and use Dragon NaturallySpeaking voice commands in any text window of any application. However, you may occasionally find an application or a specific window in an application where some voice commands won't work or will not work consistently.
3 Starting to Dictate Start Playback Correction Stop Playback Fast Playback Skip Forward Skip Back Transcribe Correction Clicking the Correction button opens the Correction menu to teach the computer what you said. See Chapter 5, “Correcting and Editing.” Transcribe Use this button to transcribe your speech from a handheld recorder. See the online help for more information.
3 Starting to Dictate Changing the DragonBar position To change the position of the DragonBar, click the Dragon icon at the far left of the DragonBar. A menu displays which lets you move the DragonBar as follows: SE L E C T . . . TO. . .
3 Starting to Dictate NOTE This option is installed at the end of Dragon NaturallySpeaking Setup process. Enabling QuickStart By enabling QuickStart, Dragon NaturallySpeaking launches automatically at system startup time and adds the Dragon NaturallySpeaking icon to the Windows taskbar. There are two ways to enable QuickStart: ■ During installation. The final installation screen includes the option to enable QuickStart. ■ From the Options dialog box.
3 Starting to Dictate Using QuickStart You access QuickStart by right-clicking the QuickStart taskbar tray icon. This displays the QuickStart menu. SE L E C T . . . TO . . . Start NaturallySpeakin g Start NaturallySpeaking If you have only one user defined, NaturallySpeaking opens with that user loaded. If you have more than one user, the Open User dialog box displays and NaturallySpeaking starts once you select a user to load. Open User… Display the Open User dialog box.
CHAPTER 4 Working on your Desktop T his chapter describes how to control almost everything on your computer with Dragon NaturallySpeaking voice commands. Programs, documents and folders Using voice commands, you can start programs and open documents and folders that appear in your Start menu or desktop. You can’t start Dragon NaturallySpeaking by voice.
4 Working on your Desktop For example, to open a document named sales.doc, you could say “Start Sales dot doc.” To open a document named journal.wpd, you could say “Start journal dot w p d.” To open a document or folder from your Windows® desktop, just say “Start” and then the name below the icon. For example, to open a folder named “Projects,” say “Start Projects.
4 Working on your Desktop Opening and closing menus You can activate any menu by saying the menu name. To open a menu: 1 Open a program window (for example, Microsoft® Word) and make it active. Say the name of the menu you want to open (for example, say “File”). If the command does not work, try saying “Click” and then the name of the menu you want to open (for example, say “Click File”). Say “File or “Click File” Say “Save” 2 In this example, the File menu should open.
4 Working on your Desktop Selecting buttons, tabs, and options When Dragon NaturallySpeaking is running, you can select any button, check box, text box, or other dialog box option you see by saying it’s name. If that doesn’t work, say “Click” and then its name. For example, to select a check box labeled “Toolbar,” say “Toolbar” or “Click Toolbar.” To clear the check box (deselect it), say its name again.
4 Working on your Desktop Selecting icons on the desktop You can use voice commands to select icons on the Windows® desktop. To select an icon on the desktop: 1 Switch to the Windows® desktop. To do this by voice, minimize all open applications and place the mouse pointer over the desktop icon. Say “Mouse Click” to make the desktop active. 2 Say the name of the icon (for example, “My Computer”). Dragon NaturallySpeaking types the icon name and Windows® selects it.
4 Working on your Desktop Resizing and closing windows To resize and close windows, say “Click” and then one of the following window commands: SAY T HIS TO Click Minimize or Click Control Menu (pause) Minimize Minimize the active window. Click Maximize or Click Control Menu (pause) Maximize Maximize the active window. Click Restore or Click Control Menu (pause) Restore Restore window to previous size. Click Close or Press ALT F4 Close the active program.
4 Working on your Desktop number of scroll bar arrow clicks (up to 20). For example, say “Move Down 4” or “Move Up 10.” You can scroll horizontally by saying “Move Left” and “Move Right” and then a number of scroll bar arrow clicks (up to 20). For example, say “Move Left 10” or “Move Right 5.” Opening lists and making selections You can activate any list box by saying the list box name. To open a list box: 1 Say the name of the list box you want to open. 2 Say "Show Choices," "Drop List," or "Open List.
4 Working on your Desktop Pressing letters You can press any letter on your keyboard by saying “Press” and then the letter. When you’re pressing letters, you must say “Press” before each one. For example, to enter “txt,” say “Press t,” “Press x,” “Press t,” pausing between letters. TIP You can also spell words using Spell mode. See “Switching Recognition Modes” on page 108 for more information.
4 Working on your Desktop SAY T HE N n as in Nancy/nobody/November o as in Otto/over/Oscar p as in Paul/people/papa q as in Quentin/question/Quebec r as in Robert/Rachel/Romeo s as in Sam/Singapore/sierra t as in Terry/Tyler/tango u as in Ursula/unit/uniform v as in Valerie/visit/Victor w as in Wendy/wake/whiskey x as in Xavier/Xerxes/xray y as in Yolanda/Yvonne/yankee z as in Zachary/zookeeper/zulu (you can also say “for” instead of “as in”) NOTE You can say “Press c” or “Press Charlie” but you cannot
4 Working on your Desktop Pressing key combinations When you’re pressing keys, you can press any combination of the modifier keys (SHIFT, CTRL, and ALT ) at the same time as another key, such as a letter. For example, you can say: ■ “Press Control Z” (undoes last action) ■ “Press Alt F” (opens File menu) ■ “Press Shift Tab” (moves backward through dialog box options) NOTE Dragon NaturallySpeaking ignores the command “Press Control Alt Delete” (the keyboard shortcut for restarting a computer).
4 Working on your Desktop NOTE Num Lock must be on for the “Press Keypad” commands to work. You can say “Press Num Lock” to turn Num Lock on.
4 Working on your Desktop Moving the mouse pointer and clicking the mouse Dragon NaturallySpeaking provides hands-free mouse control with MouseGrid and the mouse motion voice commands. You can use these features to position the mouse pointer anywhere on the screen, click the mouse buttons, and drag objects—all by voice. Moving the mouse pointer with MouseGrid You can position the mouse pointer anywhere on the screen by using MouseGrid.
4 Working on your Desktop 2 Say a grid number from 1 to 9 to position the pointer in that numbered area. In this example, to position the pointer over the Recycle Bin, say “4.” A smaller MouseGrid will appear in the chosen grid square. Say “4” to place a smaller MouseGrid over grid square number 4. 3 To zoom in over the desired area, say another grid number. In this example, say “4” to place the pointer over the Recycle Bin icon.
4 Working on your Desktop You can combine moving the mouse pointer and clicking the mouse in a single voice command. For example, you can say “Mouse Up 3 Click” or “Mouse Right 2 Double Click.” To move the pointer: 1 Say “Mouse” followed by the direction and number of times to move it (up to 10). For example, say “Mouse Up 5” or “Mouse Left 10.” 2 When the pointer is over an icon or other object, you can use voice commands to click the mouse or mark and drag the object.
4 Working on your Desktop TIP Instead of “Drag,” you can also say “Control Drag” and “Shift Drag” to drag while holding down the CTRL or SHIFT key. Moving the pointer with the mouse motion commands In addition to the mouse movement methods described above, you can also move the mouse by using the mouse motion commands. Say, for example, “Move Mouse Right.” The mouse pointer will begin moving to the right and will keep moving until you say “Stop.
4 ■ ■ ■ ■ ■ Working on your Desktop “Stop” or “Cancel” to stop the mouse from moving “Up,” “Down,” “Left,” “Right,” “Upper Left,” “Lower Left,” “Upper Right,” or “Lower Right” to change the direction in which the mouse is moving “Faster,” “Much Faster,” Slower,” or “Much Slower” to change the speed at which the mouse is moving “Click,” “Double Click, “Right Click,” or “Left Click” to click the mouse buttons “Go to Sleep,” “Stop Listening,” or “Microphone Off” to turn the microphone off To specify which
CHAPTER 5 Correcting and Editing W hen Dragon NaturallySpeaking types the wrong words, you should correct these mistakes. By giving the program the right word, you actually teach the program not to make the same mistakes again. Correcting mistakes requires some extra effort, but it saves you time in the long run by making Dragon NaturallySpeaking more accurate.
5 Correcting and Editing Correcting text with the keyboard 1 Move the insertion point to the beginning of the dictation you want to correct. 2 Press the Correction hot key to display the Correction menu. By default, this is the minus (-) key on the numeric keypad. You can change the hot key assignment on the Hot keys tab of the Options dialog box. You can also click the Correction button on the Extras toolbar of the DragonBar.
5 Correcting and Editing 2 Click Play That Back on the Sound menu of the DragonBar or click the Start Playback button on the Extras toolbar. You can also say, “Play that back”. 3 When the playback of your dictation reaches a recognition error, press the correction hot key. By default, this is the minus (-) key on the numeric keypad. 4 If one of the alternatives is correct, press the Down Arrow key to highlight that choice and then press Enter to accept it.
5 Correcting and Editing In this example, you would choose the correct word from the Correction menu by saying “Choose” and the number next to your choice. TIP You can change the number of choices displayed to you. In the Options dialog box, click the Correction tab and increase the number in “Show no more than n choices.” If you want to display your choices without the Correction menu taking up too much space on the screen, select the “Show only the choices” option.
5 Correcting and Editing from the word you’ve selected. (This is only applicable when you’ve selected more than one word at a time.) The words that are different from the selection appear in bold, to help you find the correct alternative quickly. If you select any leading or trailing spaces (including paragraph marks) along with the text you want to correct, choosing one of the alternatives in the Correction menu deletes those leading and trailing spaces.
5 Correcting and Editing ■ When you select punctuation, the Correction menu may include alternate punctuation. For example: ■ If Natural Punctuation is turned on, when you select a phrase that has punctuation added by NaturallySpeaking, the choices will include punctuation changes. For example: NOTE When you select a word that has adjacent punctuation added by the Natural Punctuation feature, the selection will extend to include that punctuation.
5 Correcting and Editing To use Select-and-Say®: 1 Dictate the sentence below: US/Canada: Let’s meet for lunch on Tuesday [period] Other Dialects: Let’s meet for lunch on Tuesday [full stop] 2 Say “Select lunch on Tuesday.” The words “lunch on Tuesday” should be highlighted on the screen. 3 Say “dinner on Wednesday.” These words should replace “lunch on Tuesday.
5 Correcting and Editing Unselecting words If the wrong text is selected, say “Unselect That.” You can also “unselect” words by moving your insertion point (by mouse or voice) to another part of your document. For example, say “Go to End of Line” or click somewhere else in your document. Selecting a longer phrase You can select a longer phrase by saying “Select [text] Through [text]” (US/Canada) or “Select [text] To [text]” (Other Dialects).
5 Correcting and Editing When you want to copy all the text in a document to another window, the easiest way to do it is with the “Copy All to Clipboard” command. NOTE When a lot of text is selected, the “Scratch That” and “Cut That” commands don’t work, nor can you overwrite the selection by dictating new text. This prevents you from accidentally deleting a large part of your document. To remove a large selection, you can say “Delete That” instead.
5 Correcting and Editing SAY T HE N THEN Forward Character Back 2...20 Characters Last Moving around in a document When you’re editing a document, you can move around in it by voice. After you place the insertion point where you want it, you can dictate more text, select text, copy and paste, or apply formatting.
5 Correcting and Editing Going to the beginning or end of a line You can move to the beginning or end of the current line by saying “Go to Beginning of Line” or “Go to End of Line.” SAY THEN Go to Beginning of Line Move to Start of Line End of Line Placing the insertion point before or after a specific word You can place the insertion point before a specific word by saying “Insert Before” and then the word or words.
5 Correcting and Editing down a number of paragraphs (up to 20). For example, you can say “Move Up 3 Paragraphs.” You can move up or down a line by saying “Move Up a Line” or “Move Down a Line.” You can also move up and down a number of lines (up to 20). For example, you can say “Move Down 3 Lines.”: SAY T HE N T HE N Move Up a Paragraph or 1 Paragraph Back 2...20 Paragraphs Down a Line or 1 Line Forward 2...
5 Correcting and Editing To copy, cut, or paste text: 1 Select the text you want to copy or cut. 2 Say “Copy That” or “Cut That.” 3 Move the insertion point to where you want to paste the text. 4 Say “Paste That.” Deleting text Deleting the last words you dictated You can erase the last words you dictated by saying “Scratch That.” When you say this command, Dragon NaturallySpeaking deletes the last thing it typed into your document.
5 Correcting and Editing To go back as you dictate: 1 Suppose you dictate this sentence: “I have a deadline this week, but we could meet for lunch… um… er… next Wednesday.” 2 To correct the sentence, return to the last correct words you remember dictating. For example, say “Resume With meet for lunch.” (Remember not to pause in the middle.) 3 Then, dictate the rest of the sentence. For example, say “next Wednesday at noon.
5 Correcting and Editing Deleting the next or previous word or character You can delete the next or previous word by saying “Delete Next Word” or “Delete Previous Word.” You can delete the next or previous character by saying “Delete Next Character” or “Delete Previous Character.” You can also delete a number of words or characters (up to 20). For example, you can say “Delete Previous 5 Words.” See the complete list below: SAY T HE N T HE N Delete Next Word Forward 2...
5 Correcting and Editing If you say “Spell” by itself, without any letters after it, the Spell dialog box opens. You can then speak the letters and Dragon NaturallySpeaking will type them or you can correct any errors in the word you spelled. When spelling, you can say numbers and special characters as well as letters. For example, to dictate an automobile license plate number, you could say “Spell y-h-m-6-0-9.” Dragon NaturallySpeaking would type “yhm609.
5 Correcting and Editing Playing back your dictation (Preferred and higher) Playback commands work in the DragonPad, Microsoft Word 97, 2000, 2002 and 2003, Corel WordPerfect 8 and 9, and Lotus Notes. Although Dragon NaturallySpeaking never makes a spelling mistake, the mistakes it does make can be challenging to find and fix. Sometimes, what the program types looks very different from what you actually said. To make correcting mistakes easier, Dragon NaturallySpeaking records your voice as you dictate.
5 Correcting and Editing If you have Dragon Naturally Speaking Professional or a higher edition, you can save your dictation with your document for later playback (see “Dictate now, correct later” on page 72). Otherwise, you cannot play back dictation after closing a document. If dictation is not available, the Play Back button is dimmed (grayed out). When playback is not available, you may find text-to-speech useful for checking your work. See “Using text-to-speech” on page 74.
5 Correcting and Editing ■ Move the insertion point to the text you want to play back and say any of the following commands: SA Y TO Play Back Line Play back dictation for the current line. Play Back Paragraph Play back dictation for the current paragraph. Play Back Document Play back dictation for the whole document. Play Back Window Play back dictation for the text in view. Play Back to Here Play back dictation from the top of the document window to the insertion point.
5 Correcting and Editing This stops playback and simultaneously opens the Correction menu. There you can correct the text for the last phrase played back. NOTE By default, Dragon NaturallySpeaking stores about 30 minutes of dictation (40 MB). If you want to be able to store more dictation, you can change the amount of disk space that’s set aside for storing it. On the Tools menu, click Options, and then click the Data tab. Increase the number in the “Disk space reserved for playback” box.
5 Correcting and Editing When you use your user files, you can correct the dictation just as you would correct your own dictation, using any combination of voice commands and keyboard typing. Even though you are correcting someone else's dictation, your work won't reduce recognition accuracy for either you or the person who dictated the text. But your corrections to the other person's dictation won't improve recognition either.
5 Correcting and Editing 7 Press the correction hot key (normally the minus [-] key on the numeric key pad) or click the Correct button on the DragonBar Extras toolbar. The Correction Menu appears with the selected text. 8 Use the keyboard to correct the text. 9 Save the text and the user's speech files when you are done. Using text-to-speech Text-to-speech is available in Dragon NaturallySpeaking Preferred and higher editions.
5 Correcting and Editing SA Y TO Read Window Read back the text in view. Read to Here Read back from the top of the document window to the insertion point. Read from Here Read back from the insertion point to the bottom of the document window. To stop text-to-speech: To stop text-to-speech, do any of the following: ■ From the NaturallySpeaking menu, point to Advanced and click Stop Playback/Reading. ■ Right-click in your document and click Stop Playback/Reading from the shortcut menu.
5 Correcting and Editing With these settings, Dragon NaturallySpeaking will automatically play back the author's dictation for each text selection you correct. The Correction Menu does not play back dictation. When you correct someone else's dictation, make sure that the amount of disk space you have reserved for storing dictation is at least as large as the amount allocated for the user that created the text. You allocate the disk space on the Data tab of the Options dialog box.
CHAPTER 6 Formatting Y ou can bold text, change font sizes and styles, capitalize text, and apply other formatting by voice. Many Dragon NaturallySpeaking formatting commands work for text that is selected (highlighted) in your document. To select text by voice, say “Select” plus the words you want to select. See “Selecting text by voice” on page 58 for information. Types of commands Most of the commands listed in this chapter are global—they are available in virtually every application.
6 Formatting mark, or exclamation mark). It capitalizes the first word after you say “New Paragraph” (though not when you say “New Line”) and it capitalizes proper names (when these words are already in the Dragon NaturallySpeaking vocabulary in capitalized form). NOTE You can change the spacing and capitalization rules for a word in the Word Properties dialog box. See the online help for more information.
6 Formatting 3 Say “Caps Off” to turn capitals off. Dictating the next word in all capital letters When you’re dictating, you can enter a word in all capital letters by saying “All Caps” and then the word. For example, say “All Caps please” to get “PLEASE.” Dictating consecutive words in all capital letters When you want to dictate consecutive words in all capitals, you can turn all capitals on and then turn them off when you’ve finished.
6 Formatting To dictate consecutive words in all lowercase letters: 1 Say “No Caps On” to turn no capitals on. 2 Dictate the words you want to appear in all lowercase. 3 Say “No Caps Off” to turn no capitals off. Capitalizing (or uncapitalizing) text already in your document You can change the capitalization of text already in your document by selecting it and then saying “Capitalize That,” “Cap That,” or “All Caps That,” or “Uncapitalize That,” “Uncap That,” or “No Caps That.
6 Formatting Changing font face SAY Set Font T HE N Arial Courier Courier New Garamond Helvetica Palatino Times Times New Roman Changing font size Say “Set Size” and then a size from 4 to 100 points. For example, say “Set Size 18.” Then, continue dictating.
6 ■ ■ ■ Formatting “Set Size 12 Bold” “Set Font Arial Bold” “Set Font Bold” NOTE If you’re changing only the font size, use the “Set Size” commands, not the “Set Font” command. Changing the font later You can go back and change the font face, size, or style of text by selecting it and then using the “Format That” commands. “Format That” works on selected text with the same combinations of font face, size, and style as the “Set Font” commands (see the tables in the previous section.
6 Formatting Aligning text You can change how text is aligned by placing your insertion point in the text and saying “Center That,” “Left Align That,” or “Right Align That.” To align text: 1 Move the insertion point to the text you want to align. 2 Say “Center That,” “Left Align That,” or “Right Align That.” You can also use the following commands on selected text: “Format That Centered,” “Format That Left Aligned,” and “Format That Right Aligned.
6 Formatting 84 Dragon NaturallySpeaking User’s Guide
CHAPTER 7 Dictating Names, Numbers, Punctuation & Special Characters his chapter describes how to dictate numbers, punctuation, Web addresses, and a few other special items. For complete information on this topic, see the online help. T NOTE If Dragon NaturallySpeaking is not formatting a word as you would like, you can change the formatting properties of the word by using the Word Properties dialog box. See the online help for more information.
7 Dictating Names, Numbers, Punctuation & Special Characters TIP If you want to dictate only numbers, you can switch to “Numbers Mode.” See “Switching Recognition Modes” on page 108 for more information.
7 Dictating Names, Numbers, Punctuation & Special Characters TO E N TE R SA Y $99.50 ninety nine dollars and fifty cents 45.35 £120.35 45 Euros and thirty-five cents pound sterling sign one hundred and twenty point thirty five [All Dialects] NOTE If you are having problems dictating numbers, currency, times, or dates, make sure that your Regional Settings match the language (dialect) you selected when you created your user.
7 Dictating Names, Numbers, Punctuation & Special Characters NOTE The “Format That Number” and “Format That Spelled Out” commands work for numerals and currency, but not for dates, times of day, telephone numbers, and most fractions. Using Numbers Mode Any time you need to dictate a series of numbers and do not want Dragon NaturallySpeaking to recognize them as words, you can turn on Numbers Mode. This could be useful, for example, if you are dictating in a spreadsheet program, such as Microsoft® Excel®.
7 Dictating Names, Numbers, Punctuation & Special Characters Times of day Dictate the time of day the way you would normally say it. US/Canada: Dragon NaturallySpeaking automatically types the colon (:) if you say “a m” or “p m” when dictating the time. Say “o’clock” or “colon zero zero” to enter:00.
7 Dictating Names, Numbers, Punctuation & Special Characters You don’t need to dictate hyphens for most phone numbers (numbers that are 7, 10, or 11 digits long). Dragon NaturallySpeaking will add them automatically.
7 Dictating Names, Numbers, Punctuation & Special Characters Fractions You can dictate most common fractions the way you would normally say them. To dictate 1/2, 1/3, 1/4, 1/5, 1/6, 1/7, 1/8, 1/9, 1/10, and 1/16 or a multiple of these fractions, just say the fraction normally.
7 Dictating Names, Numbers, Punctuation & Special Characters Roman numerals You can dictate Roman numerals by saying “Roman numeral” and the number. For large numbers, say the number in small combinations (as in the examples shown here).
7 Dictating Names, Numbers, Punctuation & Special Characters US ZIP Codes You can dictate US five-digit ZIP codes just as you dictate any group of numbers. When dictating nine-digit ZIP codes, you must say the hyphen. TO E N TE R SA Y 01886 oh one eight eight six 94704-1150 nine four seven oh four [hyphen] one one five oh UK and Canadian Postal Codes You can dictate UK postcodes by saying “Postcode” followed by the letters and numbers that make up the postcode.
7 Dictating Names, Numbers, Punctuation & Special Characters Currency in US/Canada (US English dialect) TO E N TE R SA Y $58.00 fifty eight dollars and zero cents $1.75 one dollar and seventy five cents $5.25 five dollars and twenty five cents $3.9 billion three point nine billion dollars 45 forty five euros 99.50 ninety-nine euros and five cents £ 2.
7 Dictating Names, Numbers, Punctuation & Special Characters to dictate a pound sterling currency amount, say, for example, “pound sterling sign fifty eight” (to enter £ 58), and so on. TIP In US/Canada, you must say “pound sterling sign” to enter £, since “pound sign” means # in the U.S. vocabulary. In all other dialects, you can say “pound sign” to type £. Other Dialects: If your Regional Settings are set to the United Kingdom, your default currency is £ (pound sterling).
7 Dictating Names, Numbers, Punctuation & Special Characters There are two ways of turning Natural Punctuation on and off: 1 Select Options from the Tools menu of the DragonBar and click "Automatically add commas and periods" on the Formatting tab. For more information on this, see the online help. 2 By saying "autopunctuation on" and "autopunctuation off". Turning Natural Punctuation on and off by voice sets the option on the Formatting tab listed above.
7 Dictating Names, Numbers, Punctuation & Special Characters TO E N TE R SA Y ) close paren (US/Canada) right paren (US/Canada) right parenthesis (All Dialects) close parenthesis (All Dialects) ‘ apostrophe ‘s apostrophe-ess - hyphen minus sign -- [double hyphen] dash space bar You can use the Vocabulary Editor to view or change the formatting properties of the punctuation. For more information, see the online help.
7 Dictating Names, Numbers, Punctuation & Special Characters already end in “s,” say “apostrophe” after the word, as in the second example shown here. TO E N TE R S AY We took my brother’s car We took my brother [apostrophe ess] car I met my friends’ children I met my friends [apostrophe] children TIP You can add ’s to a word by selecting it and then saying it again with “apostrophe ess.
7 Dictating Names, Numbers, Punctuation & Special Characters Including hyphens as you dictate To hyphenate words that Dragon NaturallySpeaking doesn’t hyphenate automatically, just say “hyphen” wherever you want a hyphen. TO E N TE R SA Y speech-recognition software speech [hyphen] recognition software power-sharing agreement power [hyphen] sharing agreement Elizabeth Walker-Smith Elizabeth Walker [hyphen] Smith You can hyphenate words you just dictated with the command “Hyphenate That.
7 Dictating Names, Numbers, Punctuation & Special Characters Dictating compound words Dragon NaturallySpeaking joins compound words (such as “notebook”) automatically, based on standard usage. To dictate a compound word, just say it as you normally would. Compounding words as you dictate To compound words that Dragon NaturallySpeaking doesn’t join automatically, just say “No Space” between the words.
7 Dictating Names, Numbers, Punctuation & Special Characters 2 Say “Compound That.” Dictating names Many names of people, places, and events are already in the Dragon NaturallySpeaking vocabulary. For example, you can dictate “Martin Luther King,” “New York Times,” and “Boston.” To dictate a name, first try dictating the name. Dragon NaturallySpeaking automatically capitalizes the names it knows.
7 Dictating Names, Numbers, Punctuation & Special Characters TO E N TE R S AY US/Canada: pp. 27– 33 Other Dialects: pp 27– 33 pages 27 hyphen 33 NATO NATO (say as one word) NASDAQ NASDAQ (say as one word) If Dragon NaturallySpeaking types the full word instead of the abbreviation or acronym, enters the wrong word, or includes incorrect punctuation, just correct it in your document by voice or by keyboard.
7 Dictating Names, Numbers, Punctuation & Special Characters ■ Use the “No Caps On” and “No Caps Off” commands to enter an e-mail or Web address in all lowercase letters. For more information about controlling capitalization, see “Dictating consecutive words in all lowercase letters” on page 79. TIP You can create Text and Graphics custom commands for e-mail and Web addresses you use often. See the online help for more information.
7 Dictating Names, Numbers, Punctuation & Special Characters TO E N TE R SA Y » close euro quote # All Dialects: hash sign or sharp sign US/Canada: number sign or pound sign £ US/Canada: pound sterling sign Other Dialects: pound sign or pound :-) smiley face :-( frowny face ;-) winky face For more complete lists of special characters, see the online Help.
7 Dictating Names, Numbers, Punctuation & Special Characters 2 Say “Spell That” to open the Spell dialog box. 3 Say the name of the special character. (In this example, say “double dagger” to enter ‡.) 4 Click or say “OK.” Dragon NaturallySpeaking types the special character (‡) in your document and adds it to your vocabulary. 5 To give a special character a spoken form, choose View/Edit from the Words menu on the DragonBar. This opens the Vocabulary Editor.
7 Dictating Names, Numbers, Punctuation & Special Characters character you just entered under the Written form column, as shown in this illustration. The special character you dictated is shown in the Written form column. 7 Click on the special character to select it. In the illustration above, the special character is already selected. 8 In the Spoken form field, type the name you want for this character and click Add.
7 Dictating Names, Numbers, Punctuation & Special Characters 9 Click Train. The Train Words dialog box opens. 10 Click Go and say the name of the character, as shown in the Train Words dialog box. For example, say “double dagger.” 11 Click Done to close the Train Words dialog box. 12 The Vocabulary Editor now has two words in the vocabulary with the same written form. One has a spoken form and one does not. Click on the word that does not have a spoken form and click Delete.
7 Dictating Names, Numbers, Punctuation & Special Characters NOTE You can change the formatting properties of a word (such as whether Dragon NaturallySpeaking should type a space before or after the word) by using the Word Properties dialog box. See the online help for more information. Switching Recognition Modes Dragon NaturallySpeaking lets you use different recognition modes in your dictation. Dragon NaturallySpeaking uses normal mode by default.
7 Dictating Names, Numbers, Punctuation & Special Characters 2 Switch modes by voice by saying one of these commands: M OD E TO TUR N O N , SA Y T O TUR N O F F , SA Y Numbers Mode Numbers Mode On or Start Numbers Mode or Switch to Numbers Mode Numbers Mode Off or Stop Numbers Mode or Switch to Normal Mode Spell Mode Spell Mode On or Start Spell Mode or Switch to Spell Mode Spell Mode Off or Stop Spell Mode or Switch to Normal Mode Command Mode Command Mode On or Start Command Mode or Switch to C
7 Dictating Names, Numbers, Punctuation & Special Characters 110 Dragon NaturallySpeaking User’s Guide
Index A abbreviations 101 acronyms 101 All Caps Off 79 All Caps On 79 All Caps That 80 All Caps [text] 79 American English 11 apostrophe ’s 97 applications opening 37 switching 38 Audio Setup Wizard 16 Australian English 11 B BACKSPACE key 67 Bold That 82 British English 11 bulleted text 83 buttons, selecting 40 C Cap That 80 78 Capitalize That Cap [word] 80 80 capitalizing text already in a document 80 applying lowercase 79 consecutive words 78-79 next word 77 Caps Off 79 Capitalize That Caps On 78
Index deleting text backing up and resuming dictation 65 characters 67 last words dictated 65 lines 66 paragraphs 66 specific words 61, 66-67 deselecting text 60 dialects dictating currency 93 dictating times of day 89 spelling and punctuation conventions 2 dictate now, correct later 72 Dictation Box 28 Dictation Mode 108 dictation, saving for later playback 72 Directory structure 20 documents moving to top/bottom 62 opening 37-38 selecting all text in 60 dollar sign 93 Dragon Log 22 DragonBar 24, 31 Extras
Index hyphens 99 preventing 99 removing 99 I icons, selecting 41 Indian English 11 Insert After [text] 63 Insert Before [text] 63 installation 7 International Communications Alphabet 44 Internet addresses 102 Italicize That 82 italics, adding or removing 82 K keyboard shortcuts stopping playback 71, 75 keyboard, pressing keys 43-47 L Left Align That 83 lines deleting 66 moving to beginning/end of 63 moving up/down 63 selecting 61 list boxes 42-43 lowercase, applying 79 M making selections list boxes 43
Index opening folders 37 opening applications 37 options, selecting 40 playing back dictation 69 correcting mistakes 71 in the Correction dialog box 69 in a document 70 skipping backward 71 skipping forward 71 stopping 71 storage space for 72 possessives. See apostrophe ’s postal and ZIP codes 92 pound sterling 93 problems dictating currency or time 87 programs, opening.
Index S ’s 97 saving dictation 72 storage space for 76 Scratch That 61, 65 scrolling 42 searching while selecting 59 Select Again 59 Select All 60 Select Document 60 Select [text] 58 Select-and-Say Select-and-Say Indicator 32 selecting text 58 again 59 characters 61 a document 60 lines 61 paragraphs 61 punctuation 59 specific words 60-61 Set Font 80-81 Set Size 81 Setup Log 22 Skip Backward 71 Skip Forward 71 Skip Word button 19 sleeping 24 software installation 7 Southeast Asian English 11 speakers, plug
Index W Web addresses 102 What Can I Say 29 what’s new in version 8 3 windows switching between 38 words deleting 61, 66-67 moving to next/ previous 64 placing insertion point before/after 63 selecting 60-61 Y years 88 Z ZIP codes 92 116 Dragon NaturallySpeaking User’s Guide
Technical Support If you purchased your product directly from a certified Dragon NaturallySpeaking Certified Solution Providers, contact them directly for technical support. The answers to many Dragon NaturallySpeaking technical support questions can be found on our Web site at www.nuance.com/NaturallySpeaking/support/ Information and Sales Nuance Communications, Inc. 1 Wayside Road Burlington, Ma 01803 USA Web: www.nuance.
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