USER’S GUIDE
February 2005. Version 8 Professional, Medical, and Legal, Preferred, and Standard editions. This material may not include some last-minute technical changes and/or revisions to the software. Changes are periodically made to the information provided here. Future versions of this material will incorporate these changes. ScanSoft, Inc. has patents or pending patent applications covering the subject matter contained in this document.
Contents CHAPTER 1 Introduction 1 About this guide 2 What’s new in Version 8? 3 What should I expect from Dragon NaturallySpeaking? 4 CHAPTER 2 Installation and Training 5 System requirements 5 Plugging in the microphone 6 Installing the software 6 Activating Dragon NaturallySpeaking 9 Creating a new user 10 Setting up your microphone 12 Training a new user 14 Adapting to your writing style 16 CHAPTER 3 Starting to Dictate 17 Starting Dragon NaturallySpeaking 17 Turning on the microphone 17 Starting to
Contents CHAPTER 5 54 CHAPTER 6 Formatting 61 Capitalizing text 61 Formatting text 64 CHAPTER 7 Working with Applications 67 Working with e-mail 67 Working with Microsoft Internet Explorer 70 Working with Microsoft Word 76 Working with Microsoft Excel (Preferred and higher) 80 CHAPTER 8 Dictating Names, Numbers, Punctuation & Special Characters 83 Dictating numbers 83 Punctuation 91 Dictating hyphenated words 93 Dictating compound words 94 Dictating names 95 Dictating abbreviations and acronyms 96 D
Contents Tools to improve your vocabulary 121 Training a word or command 130 Using the Performance Assistant 131 CHAPTER 11 Managing Users 133 Creating a new user 133 Opening a user 134 Closing a user 135 Renaming a user 135 Deleting a user 135 Backing up and restoring a user 136 Importing and exporting users 138 Upgrading Users 138 Creating Multiple Dictation Sources 140 CHAPTER 12 Setting Up Roaming Users 143 Roaming User Concepts 143 Setting up the Roaming User feature 144 Creating a roaming user 147
Data Options 189 APPENDIX A Version 8 File Structure APPENDIX B MSI Installation Options 195 InstallShield (setup.
CHAPTER 1 Introduction D ragon NaturallySpeaking lets you talk to your computer instead of typing. As you talk, your words are transcribed onto your screen and into your documents or e-mail messages. Talking to a computer while it types what you say is called dictating. You can dictate into Microsoft® Word, Corel® WordPerfect®, e-mail programs, personal information organizers, and virtually any other program in which you normally type.
1 Introduction About this guide This guide covers all editions of Dragon NaturallySpeaking. Most of the information presented in this guide is applicable to all the editions. Differences between the editions is noted in the text. Conventions used in this guide 1 This guide contains many examples of words and phrases you can say when using Dragon NaturallySpeaking. These examples appear in italics with quotation marks, for example: “Format That Bold.
1 Introduction NOTE With Numbers Mode on, Dragon NaturallySpeaking tries to interpret everything you say as a number. If you dictate words, the results will be unpredictable. However, you can still navigate menus and switch between programs by voice when Numbers Mode is on. What’s new in Version 8? Dragon NaturallySpeaking Version 8 includes the following new features: ■ Accuracy: Version 8 speech engine is more accurate than Version 7.
1 Introduction What should I expect from Dragon NaturallySpeaking? One reason to use Dragon NaturallySpeaking is to do your writing more quickly; creating letters, reports, and other documents by voice. Another is to reduce the stress associated with keyboarding. Or maybe you just like the idea of being able to lean back in your chair, put your feet up on the desk, and still get work done. Dragon NaturallySpeaking is good for all these reasons, but making it work well requires some effort from you.
CHAPTER 2 Installation and Training T his chapter describes how to install, set up, and train Dragon Naturally Speaking. System requirements To run Dragon NaturallySpeaking, your system must meet the following requirements: ■ Intel® Pentium® III 500MHz or greater (or equivalent AMDTM processor) NOTE Dragon NaturallySpeaking will not install on machine with a processor of less than 500MHz. ■ 512MB RAM (256 MB free minimum).
2 Installation and Training Multiple users on one computer Dragon NaturallySpeaking is licensed on a “per individual” basis. You are permitted to install the software on more than one computer (for example, on a desktop and a laptop computer, or on a work computer and a home computer), although you may not use the software concurrently on more than one computer, and you are permitted to create multiple voice profiles, so long as each voice profile is for you.
2 Installation and Training NOTE You must have Administrator rights to install or uninstall Dragon NaturallySpeaking on Windows 2000 and Windows XP. For Windows 2000 and Windows XP Professional systems with limited user accounts (users with restricted privileges), if the administrator wants to create a Dragon NaturallySpeaking user for a limited user, the administrator must log on as the limited user.
2 Installation and Training disk space. "Custom" lets you select which options and speech files to install and can greatly reduce the disk space required for installation. Click Next to continue. NOTE If you decide not to install some Dragon NaturallySpeaking components by selecting Custom installation, you can install them later by running the Setup program again and choosing Modify.
2 Installation and Training 6 (Upgrade only) If you are upgrading from Version 6 or 7, the Version 8 installation prompts you to upgrade your users. You may be prompted later to re-train some of your existing users. You can upgrade your V6 or V7 users at a later time by running the User Upgrade Wizard from the Open User dialog box once the product is installed. For more information, see “Upgrading Users” on page 138. 7 Continue following the on-screen instructions.
2 Installation and Training 2 Click “Activate Now”. This displays the Activation Screen: 3 Click Activate Automatically. Clicking Activate Automatically automatically activates the Dragon NaturallySpeaking and requires no further action from you. NOTE ScanSoft strongly recommends that activate automatically.
2 Installation and Training Creating a user 1 To create a user, you must type a name in the Your Name field. The software automatically picks the best speech model and vocabulary settings for your system. For more information, see “About vocabularies and languages” below. 2 Select your dictation source. If you are using a USB microphone or another type of input device, choose the appropriate option from the “Dictation source” drop-down list. 3 Click Next to continue.
2 Installation and Training Setting up your microphone Click Next to have the New User Wizard lead you through setting up your microphone. Positioning your microphone The New User Wizard first explains how to position your microphone: Once you have correctly positioned the microphone, click Next to continue. Position the microphone Positioning the microphone is important. If the microphone is out of place, Dragon NaturallySpeaking may not be able to hear you clearly and may make more mistakes.
2 Installation and Training Using a handheld microphone (Preferred and Professional) ■ Hold the microphone one to three inches from your mouth and a little off to the side. ■ If the volume display on the DragonBar turns red, try holding the microphone slightly farther from your mouth. Using an array microphone (Professional and higher) ■ Position the array between 18 and 30 inches from and pointed at your mouth.
2 Installation and Training Training a new user You must now train Dragon NaturallySpeaking to recognize your voice. NOTE For more information on training a mobile user, see “Using Portable Recorders (Preferred and Professional)” on page 151. A yellow arrow shows you where to start reading. To take breaks while you're training the program, click Pause. To advance through the first two screens, you must say the sentences without pausing.
2 Installation and Training Choose a text to read aloud and click OK. You only need to read for about five minutes to train Dragon NaturallySpeaking to recognize your voice. You can take breaks during this training by clicking Pause. Don't worry if you make mistakes or laugh. You should try to read exactly what you see on the screen, but it's okay if you read something incorrectly. The computer will either ignore the mistake or display the yellow arrow so you read the text again.
2 Installation and Training Adapting to your writing style After adapting to your voice, the New User Wizard prompts you to adapt Dragon NaturallySpeaking to your writing style. Dragon NaturallySpeaking can analyze your writing style to increase your overall recognition accuracy during dictation. This tool scans documents in your My Documents directory. These documents include Microsoft Word, Corel WordPerfect, text files, HTML files, and rich text files (.rtf).
CHAPTER 3 Starting to Dictate N ow that you’ve installed your software and completed training, you’re ready to dictate your first sentence. Starting Dragon NaturallySpeaking If Dragon NaturallySpeaking is not already running, you can start it by: ■ Double-clicking the Dragon NaturallySpeaking icon. ■ Selecting Programs>Dragon NaturallySpeaking from the Start menu. ■ Right-clicking the QuickStart taskbar tray icon and selecting Start Dragon NaturallySpeaking, if the QuickStart option is enabled.
3 Starting to Dictate The button and the volume meter on the DragonBar change to show if the microphone is off or on. Shows that the microphone is off Shows that the microphone is on NOTE Once the microphone is off, you cannot turn it on again by voice. Sleeping and waking up To make Dragon NaturallySpeaking stop listening temporarily: 1 Say "Go to Sleep" or "Stop Listening." Dragon NaturallySpeaking ignores everything except the "Wake Up" or "Listen To Me" commands.
3 Starting to Dictate The Results box displays a line that changes from yellow to green as you speak, indicating the volume of your dictation. NOTE When Dragon NaturallySpeaking recognizes what you said as a command, the Results box displays a bold blue border. You can also anchor the Results box permanently in one place. From the Tools menu of the DragonBar, click Options, then click the View tab and enable the Anchor option.
3 Starting to Dictate Dictating punctuation You can dictate punctuation at any time while you are using Dragon NaturallySpeaking, even when Natural Punctuation is enabled. Use the following list as a guide to dictating the most common punctuation marks. (For a complete list of punctuation, see the online help.) SA Y ( US / C an ada ) SAY ( O t he r Di al ec t s ) , comma comma .
3 Starting to Dictate ■ To clear (deselect) your last selection, say "Unselect That." For information on correcting any mistakes, see Chapter 5, “Correcting and Editing.” Printing and saving your dictated text Printing From the File menu of your word processor, use the mouse to choose Print. Or say “Click File,” pause, and say “Print.” You can also simply say, “Print Document” or “Print File” if the Natural Language Commands are enabled. See “Commands Options” on page 179.
3 Starting to Dictate The contents of the Sample Commands window change depending upon what application is currently active. For example, when you switch between Microsoft Word and Microsoft Outlook, the contents of the Sample Commands window changes accordingly If you want to see additional commands that are available to you, click Command Browser at the top of the Sample Commands window. The Command Browser is described in more detail on page 103.
3 Starting to Dictate The DragonBar The DragonBar gives you access to Dragon NaturallySpeaking functions and features. Change Microphone Menus Status Extras position The Sound menu and the Extras toolbar is available only in Preferred and higher editions. Microphone button and volume display When the microphone is on, the Volume Display shows the sound level.
3 Starting to Dictate Skip Back and Skip Forward Use these buttons to skip backward or forward one utterance. To Dragon NaturallySpeaking, an utterance is a group of words said together without pausing. The Extras menu items can be displayed in the main DragonBar. See “View options” on page 180. Changing the DragonBar position To change the position of the DragonBar, click the Dragon icon at the far left of the DragonBar. A menu displays which lets you move the DragonBar as follows: SE L E C T . . . TO.
3 Starting to Dictate There are two ways to enable QuickStart: ■ During installation. The final installation screen includes the option to enable QuickStart. ■ From the Options dialog box. From the Tools menu on the DragonBar, click options and then click the Startup/Shutdown tab. To enable QuickStart, select “Launch in QuickStart mode on Windows startup.” See page 25 for more information.
3 Starting to Dictate Dragon NaturallySpeaking Log Files, samples, and tools You can view the NaturallySpeaking log file (dragon.log), the Dragon NaturallySpeaking setup files, and samples of structured commands from the Windows Start menu. To view the: ■ NaturallySpeaking log file (dragon.log), select Programs>Dragon NaturallySpeaking 8.0>Show Dragon Log from the Start menu. ■ NaturallySpeaking setup files (dgnsetup.log), select Programs>Dragon NaturallySpeaking 8.0>Show Setup Log from the Start menu.
CHAPTER 4 Working on your Desktop T his chapter describes how to control almost everything on your computer with Dragon NaturallySpeaking voice commands. Programs, documents and folders Using voice commands, you can start programs and open documents and folders that appear in your Start menu or desktop. You can’t start Dragon NaturallySpeaking by voice.
4 Working on your Desktop To open a document or folder from your Windows® desktop, just say “Start” and then the name below the icon. For example, to open a folder named “Projects,” say “Start Projects.” Say “Start Projects” Switching between open windows You can switch between the windows you have open by saying “Switch to” and then say the name of the program or document window exactly as it appears in the title bar.
4 Working on your Desktop Say the name of the menu you want to open (for example, say “File”). If the command does not work, try saying “Click” and then the name of the menu you want to open (for example, say “Click File”). Say “File or “Click File” Say “Save” 2 In this example, the File menu should open. If the command doesn’t work (for example, if the word “click” is typed into your document), you may have paused in the middle of the command.
4 Working on your Desktop You can select tabs by saying the name of the tab, alone or preceded by “Click.” In the dialog box pictured, you could say “Options” or “Click Options” to select the Options tab. You can also move between tabs by saying “Go to Next Tab” and “Go to Previous Tab.” NOTE In some programs, you may not be able to select dialog box items by saying their names.
4 Working on your Desktop You can also use voice commands for these actions. See “Marking and dragging objects” on page 38. Resizing and closing windows To resize and close windows, say “Click” and then one of the following window commands: S AY TH IS TO Click Minimize or Click Control Menu (pause) Minimize Minimize the active window. Click Maximize or Click Control Menu (pause) Maximize Maximize the active window. Click Restore or Click Control Menu (pause) Restore Restore window to previous size.
4 Working on your Desktop Opening lists and making selections You can activate any list box by saying the list box name. To open a list box: 1 Say the name of the list box you want to open. 2 Say "Show Choices," "Drop List," or "Open List." The list box opens to show all the choices available in the list. To make a selection from an open list 1 Say the full name of the selection. 2 Say "Move Down" or "Move Up" and the number of places your selection is from the current selection.
4 Working on your Desktop David,” and so on) as you would if you were spelling something to another person over the phone.
4 Working on your Desktop Capitalizing a letter You can capitalize a letter by saying “Press Cap” and then the letter. For example, to enter “28K” say “twenty eight” and then “Press Cap K” (or “Press Cap K for Karen”). Pressing numbers You can press numbers (0 to 9) by saying “Press” and then the number. For example, say “Press 8.
4 Working on your Desktop S AY T HE N Keypad Plus (+) (turns the microphone on or off) Keypad Star (*) (opens the NaturallySpeaking menu on the DragonBar) Keypad Enter NOTE Num Lock must be on for the “Press Keypad” commands to work. You can say “Press Num Lock” to turn Num Lock on.
4 Working on your Desktop Moving the mouse pointer and clicking the mouse Dragon NaturallySpeaking provides hands-free mouse control with MouseGrid and the mouse motion voice commands. You can use these features to position the mouse pointer anywhere on the screen, click the mouse buttons, and drag objects— all by voice. Moving the mouse pointer with MouseGrid You can position the mouse pointer anywhere on the screen by using MouseGrid.
4 Working on your Desktop 2 Say a grid number from 1 to 9 to position the pointer in that numbered area. In this example, to position the pointer over the Recycle Bin, say “4.” A smaller MouseGrid will appear in the chosen grid square. 3 To zoom in over the desired area, say another grid number. In this example, say “4” to place the pointer over the Recycle Bin icon. 4 Continue to say the respective grid number to zoom in until the mouse pointer is over an icon or other object.
4 Working on your Desktop 2 When the pointer is over an icon or other object, you can use voice commands to click the mouse or mark and drag the object. Clicking the mouse You can click, double-click, left-click, and right-click the mouse buttons by voice. To click the mouse: 1 Position the mouse pointer over the object you want to select (for example, say “MouseGrid 9 1” or “Mouse 2”). 2 Say “Mouse Click,” “Mouse Double Click,” “Mouse Left Click,” or “Mouse Right Click.
4 Working on your Desktop 3 Click the Speed button to choose how fast the mouse pointer moves when you use a mouse motion command. The mouse motion commands Here is a summary of the available mouse motion commands.
4 Working on your Desktop For example, to drag with the SHIFT key held down, you could say “Shift Mouse Drag Up.” To drag with the right ALT key held down (the ALT key on the right side of the keyboard), you could say “Right Alt Drag Mouse Upper Left.
CHAPTER 5 Correcting and Editing W hen Dragon NaturallySpeaking types the wrong words, you should correct these mistakes. By giving the program the right word, you actually teach the program not to make the same mistakes again. Correcting mistakes requires some extra effort, but it saves you time in the long run by making Dragon NaturallySpeaking more accurate.
5 Correcting and Editing 3 If one of the alternatives is correct, press the Down Arrow key to highlight that choice and then press Enter to accept it. If no alternative is correct, just type or say the correct text. 4 Continue until all the text is correct. Correcting text using voice commands 1 Say "Select" or “Correct” and the text that is incorrect, the Correction menu appears with a number of alternatives. ■If one alternative is correct, say "Choose" and the number of that alternative.
5 Correcting and Editing Using the Correction menu The Correction menu shows Dragon NaturallySpeaking’s best guess of the alternatives to the words you dictated and selected. In the following example, Dragon NaturallySpeaking heard the word “quick” as “clinic.” Say “Choose 2” to replace “clinic” with “quick.” You can also say “Spell That” to spell a word or “Cap That” to capitalize it.
5 Correcting and Editing TIP If you prefer not to see the Correction menu every time you select text by voice, you can turn it off. In the Options dialog box, click the Correction tab to display the Correction options, then clear the check box “‘Select’ commands bring up Correction menu.” To help you quickly find the alternative you want, the recognition choices in the Correction menu appear in boldface where they differ from the word you’ve selected.
5 Correcting and Editing ■ If Natural Punctuation is turned on, when you select a phrase that has punctuation added by NaturallySpeaking, the choices will include punctuation changes. For example: NOTE When you select a word that has adjacent punctuation added by the Natural Punctuation feature, the selection will extend to include that punctuation.
5 Correcting and Editing 5 To replace the period or full stop with an exclamation mark, say “exclamation mark.” TIP It is often easier for Dragon NaturallySpeaking to find the matching text if you select a short phrase rather than individual words. If you select some words that are already correct, just say them again along with the ones you want to change.
5 Correcting and Editing With a little practice, you will develop the habit of dictating in a clear, steady voice, and the computer will understand you better. NOTE If you’re correcting more than one word, the words must all be in sequence (next to each other). You can’t use a single command to correct words that are in different parts of your document. Selecting your whole document To select all the text in your document, say “Select Document” or “Select All.
5 Correcting and Editing SAY TH E N TH E N Forward Character Back 2...20 Characters Last Moving around in a document When you’re editing a document, you can move around in it by voice. After you place the insertion point where you want it, you can dictate more text, select text, copy and paste, or apply formatting.
5 Correcting and Editing Placing the insertion point before or after a specific word You can place the insertion point before a specific word by saying “Insert Before” and then the word or words. You can place the insertion point after a word by saying “Insert After” and then the word or words. After you move the insertion point where you want it, you can dictate more text, paste text, add punctuation, and so on.
5 Correcting and Editing characters (up to 20). For example, you can say “Move Left 4 Characters” or “Move Back 6 Characters.” SAY TH E N T HE N Move Right a Word or 1 Word Forward 2...20 Words Left a Character or 1 Character Back 2...20 Characters Copying, cutting, and pasting text You can move text from one place to another by using the “Copy That,” “Cut That,” and “Paste That” commands. To copy, cut, or paste text: 1 Select the text you want to copy or cut.
5 Correcting and Editing Just say “Resume With” followed immediately by the word or words to which you want to return. Then, continue dictating. Any text after the new position of the insertion point will be replaced with your new dictation. NOTE When using the “Resume With” command, remember not to pause in the middle. Say “Resume With” and then immediately say the words to which you want to return.
5 Correcting and Editing SAY T HE N T HE N Forward Line Back 2...20 Lines Last Deleting the next or previous word or character You can delete the next or previous word by saying “Delete Next Word” or “Delete Previous Word.” You can delete the next or previous character by saying “Delete Next Character” or “Delete Previous Character.” You can also delete a number of words or characters (up to 20). For example, you can say “Delete Previous 5 Words.
5 Correcting and Editing If you say “Spell” by itself, without any letters after it, the Spell dialog box opens. You can then speak the letters and Dragon NaturallySpeaking will type them or you can correct any errors in the word you spelled. When spelling, you can say numbers and special characters as well as letters. For example, to dictate an automobile license plate number, you could say “Spell y-h-m6-0-9.” Dragon NaturallySpeaking would type “yhm609.
5 Correcting and Editing Playing back your dictation (Preferred and higher) Playback commands work in the DragonPad, Microsoft Word 97, 2000, 2002 and 2003, Corel WordPerfect 8 and 9, and Lotus Notes. Although Dragon NaturallySpeaking never makes a spelling mistake, the mistakes it does make can be challenging to find and fix. Sometimes, what the program types looks very different from what you actually said. To make correcting mistakes easier, Dragon NaturallySpeaking records your voice as you dictate.
5 Correcting and Editing If dictation is not available, the Play Back button is dimmed (grayed out). When playback is not available, you may find text-to-speech useful for checking your work. See “Using text-to-speech” on page 58. Playing back dictation in a document To help you check your work for mistakes, you can play back a line, a paragraph, a selection, or the whole document. After playback starts, you can stop it as soon as you notice a mistake and automatically open the Correction menu.
5 Correcting and Editing (It’s not possible to stop playback by voice, because the computer cannot hear speech input when it’s playing back dictation.) To skip backward or forward: You can skip backward or forward in your document by a few words by clicking the Skip Backward and Skip Forward buttons. To stop playback and correct a mistake: To stop playback and correct a mistake, do any of the following: ■ Click the Correction button on the Playback toolbar.
5 Correcting and Editing Correcting with your user files You should use this correction technique if you regularly correct another person's text by voice and it is not important to maximize the author's recognition accuracy. When you use your user files, you can correct the dictation just as you would correct your own dictation, using any combination of voice commands and keyboard typing.
5 Correcting and Editing Using text-to-speech Text-to-speech is available in Dragon NaturallySpeaking Preferred and higher editions. You can use text-to-speech to have text on your screen (not your current dictation) read aloud in a computer voice. For example, you can have a document that you (or someone else) dictated read back while you listen for mistakes and sections you may want to revise. Text-to-speech is available only in the DragonPad, Microsoft Word, and Corel WordPerfect.
5 Correcting and Editing You can control the speed, pitch, volume, and other text-to-speech settings. From the Tools menu, click Options>Text-to-Speech Tab Notes on correcting with another author’s user files This technique works if all work is done on a single computer. Consult your Dragon NaturallySpeaking reseller about ways to dictate on one computer and correct on another. To display the DragonBar Extras toolbar, click the double chevron icon on the DragonBar.
5 60 Correcting and Editing Dragon NaturallySpeaking User’s Guide
CHAPTER 6 Formatting Y ou can bold text, change font sizes and styles, capitalize text, and apply other formatting by voice. Many Dragon NaturallySpeaking formatting commands work for text that is selected (highlighted) in your document. To select text by voice, say “Select” plus the words you want to select. See “Selecting text by voice” on page 45 for information. Types of commands Most of the commands listed in this chapter are global—they are available in virtually every application.
6 Formatting When you’re dictating, you can capitalize words that aren’t automatically capitalized by saying “Cap” and then the word. For example, say “Cap zelda” to get “Zelda.” TIP If saying “Cap ” doesn’t work, try say “Cap Next .” TIP To dictate the word “cap,” for example, in this sentence: “The company is putting a cap on salary increases,” you must say “the company is putting a” then say “Spell c-a-p,” and then say “on salary increases.
6 Formatting Dictating consecutive words in all capital letters When you want to dictate consecutive words in all capitals, you can turn all capitals on and then turn them off when you’ve finished. To dictate consecutive words in all capitals: 1 Say “All Caps On” to turn all capitals on (like pressing the CAPS LOCK key). 2 Dictate the words that you want to appear in all caps. For example, say “the end”. Dragon NaturallySpeaking types “THE END” 3 Say “All Caps Off” to turn all capitals off.
6 Formatting Formatting text You can use voice commands to specify any combination of font name, size, and style, in that order. These commands change text you dictate from then on or text you have selected. To set a new style for text you are about to dictate, use the “Set Font” and “Set Size” commands. To change the style of text you have already selected, use the “Format That” command.
6 Formatting Changing font style S AY TH E N Set Font Bold Italics Bold Italics Underline Strikeout Plain or Plain Text or Normal or Regular Changing a combination of font face, size, and style Say “Set Font” and then the attributes you want (listed in the previous sections). You can specify any combination of font face, size, and style, but you must specify these attributes in that order (font face, then size, then style).
6 Formatting Bold, italics, and underlining You can apply formatting to text in your document by selecting it and then saying “Bold That,” “Italicize That,” or “Underline That.” You can also say “Strikeout That.” To add bold, italics, and underlining: 1 Select the text you want to change. 2 Say “Bold That,” “Italicize That,” Underline That,” or “Strikeout That.” To remove formatting: 1 Select the text you want to change. 2 Say “Restore That” to remove formatting.
CHAPTER 7 Working with Applications T his chapter describes using Dragon NaturallySpeaking with most popular email programs, Microsoft® Internet Explorer, Microsoft® Word, and Microsoft® Excel. For information on using Microsoft® Powerpoint and Microsoft® InfoPath, see the online help. What can I say? Saying “What Can I Say?” will bring up the Sample Commands window.
7 Working with Applications The e-mail commands described in this chapter are designed to work in these four applications. To use them, make sure Dragon NaturallySpeaking and your e-mail application are both running. If you use a different e-mail program If you use an e-mail application that is not listed above, you can still compose, edit, and send e-mail using the global (use anywhere) commands described in “Working on your Desktop” on page 27.
7 Working with Applications To navigate e-mail fields: S AY T HE N Go to or To Field Move to CC Field BCC Field Body Field First Field Last Field Next Field To dictate an e-mail message: 1 Say “New Mail.” The new message opens on your screen. 2 Say “Go to To Field.” Pause (to make sure you are in the correct field), then dictate the recipient’s e-mail address, for example, “jeff at a-o-l dot com.
7 Working with Applications Select a message and say “Reply to Mail” to create a new message addressed to the sender. To reply to everyone on the mailing list, say “Reply To All.” Then move to the Body Field and dictate your reply. Deleting mail You can delete the currently selected message by saying “Delete Mail.” This command will work on all selected messages, so make sure you have selected only those you want to delete.
7 Working with Applications TIP If Dragon NaturallySpeaking misunderstands your command and opens the wrong page, you can return to where you were by saying “Go Back.” To add a page to the Favorites menu: 1 Go to the page you want to add to the Favorites menu. 2 Say “Click Favorites” to open the Favorites menu. 3 Say “Add to Favorites” to open the Add Favorites dialog box. 4 Type or dictate a name for the page. Select a short name, so it will be easy to open the page by voice.
7 Working with Applications Here’s a list of all the voice commands you can use to control the Microsoft® Internet Explorer® toolbar. SA Y TO Go To Address Move the insertion point to the Address box. Click Go or Go There Go to the Web address in the Address box. Go Back Go back to the previous Web page (same as clicking the Back button). Go Forward Go forward to the next Web page (same as clicking the Forward button). Stop Loading Stop a Web page from loading (same as clicking the Stop button).
7 Working with Applications To click a text link: 1 Say the text link (it must be visible on the screen). For example, to click the link Finance and Budget on the Web page pictured below, say “Finance and Budget.” 2 An arrow appears briefly to indicate which link was selected and then the page opens. TIP You can also say “Click” and then the link text. For example, you could say “Click News and Events.” Sometimes saying “Click” first is more reliable than just saying the link text alone.
7 Working with Applications To click an image: 1 When you say “Image” (or “Click Image”), Dragon NaturallySpeaking numbers all the images on the page like this . Some Web pages, like this one, display text as graphic images. When you say “Image,” Dragon NaturallySpeaking numbers each image. To click the “Travel resources” link, say “Choose 10.” To click the Spanish flag, say “Choose 13.” 2 Click the image you want by saying, for example, “Choose 3.
7 Working with Applications Here is a table of commands you can use for clicking links, images, check boxes, lists, and buttons. SAY TO Type Text or Edit Box Go to the first place on a Web page where you can enter text. Click Check Box or Check Box Number all check boxes on the page and go to the first one. Click Image or Image Number all images with links on the page and go to the first one. Choose 2 Select the image, option, button, and so on from the numbered list of choices.
7 Working with Applications You can also start automatic scrolling by saying “Start Scrolling Down” or “Start Scrolling Up.” Automatic scrolling is convenient when you want to read a Web page without using the mouse or keyboard. See the complete list of commands below: SA Y TO Go to Bottom Scroll to the end of the Web page. Go to Top Scroll to the beginning of the Web page. Page Down Scroll down one screen (same as pressing the Page Down key).
7 Working with Applications For more information. The Command Browser is described in more detail on page 103. Using other word processing programs Dragon NaturallySpeaking works with other popular word processing programs other than Microsoft Word, for example Corel WordPerfect. As with Microsoft Word, you should just try saying what you want to do; you can always say "Undo That.
7 Working with Applications Selecting text You can use the following voice commands to select text in Microsoft Word TO D O T HE FO LL OW I NG Select a word, line, or paragraph Move the insertion point to the word, line, or paragraph you want to select and say, "Select Word/Line/Paragraph." Select an adjacent word, line or paragraph Move the insertion point to either before or after the word, line, or paragraph you want to select and say, "Select Next/Previous Word/Line/ Paragraph.
7 Working with Applications TO SA Y Create and delete bullet points or list numbers Set the paragraph to Bulleted/Numbered or Delete Bullets From the Document or Unnumber the Selection Working with tables You can use the following voice commands to work with tables in Microsoft Word: TO D O T HE F O LL OW IN G Create a table Move the insertion point to the location where you want to create a table Say "Add a Table" or Create a Table, for example, "Create a Five by Seven
7 Working with Applications Working with Microsoft Excel (Preferred and higher) Dragon NaturallySpeaking contains built-in commands for Microsoft® Excel 2000, XP, and 2003. You can use Select-and-Say commands and built-in commands to enter and revise content and to navigate between cells in Microsoft Excel. For more information on using Select-and-Say, see “Selecting text by voice” on page 45. NOTE Dragon NaturallySpeaking provides a large number of commands to use with Microsoft Excel.
7 Working with Applications ■ If you dictate into a cell, then type some characters, and dictate more text into that cell, Select-and-Say is available. ■ If you type at the beginning of a cell and dictate some text or numbers, Selectand-Say is not available. ■ Once you have edited a cell using any combination of typing and dictation, when you move back to that cell by voice, Select-and-Say is available in the entire cell.
7 Working with Applications words should also work, such as saying “Make Row Height 5” in place of “Set Row Height 5” NOTE If the numbers you dictate are transcribed as words you can switch to Numbers Mode by saying “Numbers Mode On” or by choosing Numbers Mode from the Words menu on the DragonBar. C OM M A ND F UN C T ION Press F2, Edit Cell Switch to Full Edit Mode. The selected cell is opened for editing and the insertion point is placed at the end of the line.
CHAPTER 8 Dictating Names, Numbers, Punctuation & Special Characters T his chapter describes how to dictate numbers, punctuation, Web addresses, and a few other special items. For complete information on this topic, see the online help. NOTE If Dragon NaturallySpeaking is not formatting a word as you would like, you can change the formatting properties of the word by using the Word Properties dialog box. See “Changing word properties” on page 128.
8 Dictating Names, Numbers, Punctuation & Special Characters TO E N TE R SA Y 1 one numeral one 5 five numeral five 17 seventeen 23 twenty three 179 one hundred seventy nine one seventy nine 5423 five thousand four hundred and twenty three 5,423 five [comma] four twenty three 12,537 twelve thousand five hundred and thirty seven 142,015 one hundred and forty two thousand and fifteen 35.23 thirty five [point] two three 0.
8 Dictating Names, Numbers, Punctuation & Special Characters These commands change the last number dictated or a selected number.
8 Dictating Names, Numbers, Punctuation & Special Characters Times of day Dictate the time of day the way you would normally say it. US/Canada: Dragon NaturallySpeaking automatically types the colon (:) if you say “a m” or “p m” when dictating the time. Say “o’clock” or “colon zero zero” to enter:00.
8 Dictating Names, Numbers, Punctuation & Special Characters You don’t need to dictate hyphens for most phone numbers (numbers that are 7, 10, or 11 digits long). Dragon NaturallySpeaking will add them automatically.
8 Dictating Names, Numbers, Punctuation & Special Characters If the denominator (bottom number in the fraction) is greater than 10, you can enter the fraction by saying “slash” or “over” between the two numbers.
8 Dictating Names, Numbers, Punctuation & Special Characters US ZIP Codes You can dictate US five-digit ZIP codes just as you dictate any group of numbers. When dictating nine-digit ZIP codes, you must say the hyphen. TO E N TE R SAY 01886 oh one eight eight six 94704-1150 nine four seven oh four [hyphen] one one five oh UK and Canadian Postal Codes You can dictate UK postcodes by saying “Postcode” followed by the letters and numbers that make up the postcode.
8 Dictating Names, Numbers, Punctuation & Special Characters Currency and coin You can dictate your own currency as you would normally say it. Currency in US/Canada (US English dialect) TO E N TE R SA Y $58.00 fifty eight dollars and zero cents $1.75 one dollar and seventy five cents $5.25 five dollars and twenty five cents $3.9 billion three point nine billion dollars 45 forty five euros 99.50 ninety-nine euros and five cents £ 2.
8 Dictating Names, Numbers, Punctuation & Special Characters currency amount, dictate it the way you normally do. If you want to dictate a dollar currency amount, say, for example, “dollar sign fifty eight” (to enter $58) and so on. NOTE Australian users can say “fifty eight dollars” to dictate $58, since the Australian default currency is $ in Windows Regional Settings.
8 Dictating Names, Numbers, Punctuation & Special Characters Dictating Punctuation You can enter the punctuation marks and symbols listed below in text you dictate. For a list of all punctuation marks, see the online help. TO E N TE R SA Y , comma .
8 Dictating Names, Numbers, Punctuation & Special Characters Words that end with ’s To dictate a word ending with (apostrophe) ’s, just say it as you normally would. Dragon NaturallySpeaking will often add it. If Dragon NaturallySpeaking doesn’t include the ’s, you can add it later.
8 Dictating Names, Numbers, Punctuation & Special Characters Including hyphens as you dictate To hyphenate words that Dragon NaturallySpeaking doesn’t hyphenate automatically, just say “hyphen” wherever you want a hyphen. TO E N TE R SA Y speech-recognition software speech [hyphen] recognition software power-sharing agreement power [hyphen] sharing agreement Elizabeth Walker-Smith Elizabeth Walker [hyphen] Smith You can hyphenate words you just dictated with the command “Hyphenate That.
8 Dictating Names, Numbers, Punctuation & Special Characters Compounding words as you dictate To compound words that Dragon NaturallySpeaking doesn’t join automatically, just say “No Space” between the words. TO E N TE R SAY unitednations united [No Space] nations WorldWide Web [Cap] world [No Space] [Cap] wide [Cap] web You can also dictate consecutive words without spaces by turning “no spaces” on and then turning them off when you’ve finished.
8 Dictating Names, Numbers, Punctuation & Special Characters If the program continues to type a name incorrectly after you’ve corrected it several times, train the word individually using the Train Word dialog box. See “Training a word or command” on page 130. Dictating abbreviations and acronyms Dragon NaturallySpeaking knows many common abbreviations (such as NYC and BBC) and acronyms (such as NATO). To dictate an abbreviation or acronym, just say it as you normally would.
8 Dictating Names, Numbers, Punctuation & Special Characters ■ Say the following abbreviations by pronouncing them as words: “co,” “com,” “gov,” “mil,” “net,” and “org.” ■ Say the following abbreviations by saying each letter: “a c,” “b n, “c a,” “e d u,” “ie” “h k,” “i d,” “i n,” “j p,” “m y,” “p h,” “s g,” “t h,” and “u k.” ■ Use the “No Caps On” and “No Caps Off” commands to enter an e-mail or Web address in all lowercase letters.
8 Dictating Names, Numbers, Punctuation & Special Characters TO E NT E R SA Y £ US/Canada: pound sterling sign Other Dialects: pound sign or pound :-) smiley face :-( frowny face ;-) winky face For more complete lists of special characters, see the online Help. Dictating uncommon special characters If you use uncommon special characters in your writing (for example, a doubledagger sign ‡), you can enter them by voice using the Spell command.
8 Dictating Names, Numbers, Punctuation & Special Characters 3 Say the name of the special character. (In this example, say “double dagger” to enter ‡.) 4 Click or say “OK.” Dragon NaturallySpeaking types the special character (‡) in your document and adds it to your vocabulary. 5 To give a special character a spoken form, choose View/Edit from the Words menu on the DragonBar. This opens the Vocabulary Editor.
8 Dictating Names, Numbers, Punctuation & Special Characters 8 In the Spoken form field, type the name you want for this character and click Add. 9 Click Train. The Train Words dialog box opens. Type the character’s name (for example, “double dagger”) in the “Spoken form” field. 10 Click Go and say the name of the character, as shown in the Train Words dialog box. For example, say “double dagger.” 11 Click Done to close the Train Words dialog box.
8 Dictating Names, Numbers, Punctuation & Special Characters 13 Click Close to close the Vocabulary Editor. Now when you dictate the character name (in this example, “double dagger”), Dragon NaturallySpeaking should enter the special character, not the words. TIP You can perform this operation more quickly by directly opening the Vocabulary Editor, and directly adding the written and spoken form.
8 Dictating Names, Numbers, Punctuation & Special Characters 2 Switch modes by voice by saying one of these commands: M OD E TO T UR N ON , S AY TO TU R N OF F , S A Y Numbers Mode Numbers Mode On or Start Numbers Mode or Switch to Numbers Mode Numbers Mode Off or Stop Numbers Mode or Switch to Normal Mode Spell Mode Spell Mode On or Start Spell Mode or Switch to Spell Mode Spell Mode Off or Stop Spell Mode or Switch to Normal Mode Command Mode Command Mode On or Start Command Mode or Switch to
CHAPTER 9 Using the Command Browser he Command Browser is the most comprehensive place to find which command work in Dragon NaturallySpeaking. The Command Browser lets you view both“global”(available everywhere) commands and application-specific commands for editing, formatting, and controlling specific applications. These application-specific commands let you avoid the multiple menu-selection and mouse-movement steps associated with the traditional Microsoft Windows interface.
9 Using the Command Browser ■ Microsoft® Outlook Express 5 and 6 ■ Microsoft® Internet Explorer® versions 5 and higher ■ Microsoft® Outlook 2000, XP, and 2003 (Professional Edition and higher) ■ Microsoft® Paint ■ Microsoft® Powerpoint 2000, XP, and 2003 (Professional Edition and higher) ■ Microsoft® Windows Explorer 2000, XP, and 2003 ■ Microsoft® Word 2000, XP, and 2003 ■ Microsoft® Wordpad NOTE The Command Browser only displays commands for applications currently installed on your comput
9 Using the Command Browser Finding specific commands To see what commands are available for specific applications, click the pull-down menu next to the field labeled Current command context. For example: There may be more than one entry for any given application. Each entry is defined by Application Name - Window Caption.
9 Using the Command Browser 3 Click the Filter button. This displays the Choose Word screen: 4 Type or dictate in the specific command(s) you are looking for, one word at a time, in the "Choose Word" box. The list below the box scrolls to find that word in the list. If the word exists, it is selected. If the word does not appear, then there is no command in the current context that uses that word.
9 Using the Command Browser 4 Click Done or press Enter. The Command Browser displays the set of commands valid in the chosen context; in this case all those commands that contain the words “set,” “that” and “bold”: Expanding commands Some commands will not be fully expanded; either due to their complexity or because only partial information was entered in "Choose Word" field. To expand a command: 1 Select the command in the Command Browser.
9 Using the Command Browser 2 BUTTON Refine Optional Or Ellipses Undo All 108 Use one of the following buttons to act on the selected command. The examples all assume that Global Commands is selected in the Current command context. AC T IO N EXA M PL E Refine shows just the current selection and expands the selection. At this point, the selection can resolve to a single command or a list of similar commands that you may need to refine further.
9 Using the Command Browser Training commands If Dragon NaturallySpeaking consistently misrecognizes a specific voice command (for example, it hears "Paste That" as "Paste dot"), you can train it to recognize your pronunciation of the command. 1 Open the Command Browser (say "Start Command Browser" or click Command Browser on the Tools menu of the DragonBar). 2 In the Command Browser, select the current command context from the Current command context list.
9 Using the Command Browser Viewing Custom Commands 1 Open the Command Browser (say "Start Command Browser" or click Command Browser on the Tools menu of the DragonBar). 2 Click the Script button. This displays the command grammars where custom commands are available. By default, the custom global commands are displayed. 3 To change the command grammar, select a grammar from the Current command grammar list.
9 Using the Command Browser 2 Click the Script button. This displays the command grammars where custom commands are available. By default, the custom global commands are displayed. 3 Select a grammar from the Current command grammar list to select a context where the new command will be used. 4 Click the New button. This displays the MyCommands Editor. Use the editor to name the command and assign properties to it.
9 Using the Command Browser 5 6 Click: BU TT ON D E SC R I P TI ON Edit button This displays the MyCommands Editor with current command. Use the editor to modify the command's properties.For information on how to use the MyCommands dialog box, click the Help button on the dialog box, or see the MyCommands section listed below. New Copy button This displays the MyCommands Editor with current command, but with a unique name.
9 Using the Command Browser Importing and exporting commands (Professional and higher editions) You can share custom commands with other users by exporting them to a file and then having the other user import that file. If you have created several users on your computer, this allows you to use these commands no matter which user you currently have open. The ability to import and export commands is available only in Professional and higher editions.
9 Using the Command Browser Importing Commands 1 Open the Command Browser (say "Start Command Browser" or click Command Browser on the Tools menu of the DragonBar). 2 Click the Manage button. This displays the groups where custom commands are available. By default, the groups Dragon, User-defined, and All are available. Use the plus (+) icon to expand the commands.
9 Using the Command Browser window you want, and reopen the MyCommands Editor dialog box to see the window listed. Changing the command group and availability 1 Open the Command Browser (say "Start Command Browser" or click Command Browser on the Tools menu of the DragonBar). 2 Click the Manage button. This displays the groups where custom commands are available. By default, the groups Dragon, User-defined, and All are available. Use the plus (+) icon to expand the commands.
9 116 Using the Command Browser Dragon NaturallySpeaking User’s Guide
CHAPTER 10 Improving Accuracy A s you speak to Dragon NaturallySpeaking, it makes its best estimate as to what you are saying and it will make some mistakes. This chapter describes what you can do to improve you recognition accuracy. You can take concrete steps toward improving your accuracy, which is one of the most important factors in using the program productively.
10 Improving Accuracy “Which tool should I use” If you are not sure where to begin or how to use the Accuracy Center, click the first link, “Which tool should I use?” The Accuracy Assistant will display a series of questions that will help you find the best tool for your needs. NOTE You can also access the Accuracy Assistant by clicking Improve my accuracy on the Help menu of the DragonBar.
10 Improving Accuracy To tell the software to make use of this information, in the Accuracy Center window, click the “Run the Acoustic Optimizer” link. ▲ Click the Go button to start the Acoustic Optimizer. How often you should run the Acoustic Optimizer depends on how much you dictate. Run the Acoustic Optimizer about two weeks after you begin using Dragon NaturallySpeaking and then once each month as you continue to use it.
10 Improving Accuracy ■ Next Run time: Date and time that the Acoustic Optimizer is scheduled to run for that user. ■ Last Run Time: Date and time that the the Acoustic Optimizer last selected for that user. ■ Last Result: The results of the last Acoustic Optimizer run for that user. ■ Creator: Name of the Windows user that created the Dragon NaturallySpeaking user.
10 Improving Accuracy To perform additional training: 1 From the Accuracy Center, click or say "Perform additional training." 2 Follow the same guidelines as when you trained the first time. 3 When you are finished, click Finish. Tools to Manage Commands Launch the Command Browser From the Accuracy Center, click or say “Launch the Command Browser” to display the Command Browser. The Command Browser lets you see many of the commands available in your edition of Dragon NaturallySpeaking.
10 Improving Accuracy Add words from your documents to the vocabulary You can have Dragon NaturallySpeaking analyze your documents to analyze your writing style and the words you use most often.
10 Improving Accuracy 4 If you chose to preview words, a checklist of words displays (from all the documents in the list) that are not in your current vocabulary. For example: ■ Clear any check box to remove a word from the list. ■ Add only words you think you’ll use frequently, not ones you’re unlikely to need. ■ Don’t add capitalized words unless you plan to dictate the capitalized form of the word often (for example, a pet’s name “Fluffy”).
10 Improving Accuracy To add contact names: 1 From the Accuracy Center, click or say “Increase Accuracy from E-mail.” The Increase Accuracy from E-mail dialog box opens. Click Next to continue. 2 Select the e-mail program you use from the choices provided. After selecting one or more e-mail programs and the appropriate options, select Next. For example: ■ Scanning the contents of your sent e-mail can take several minutes if you have a large amount of e-mail in your program's Sent mail folder.
10 Improving Accuracy useful when adding words from employee lists, product code lists, and similar documents. To add a list of words: 1 Create a text (.txt) file and enter each word or phrase you want to add to the vocabulary on a separate line. Make sure words are spelled correctly. Each word, phrase or name that you add must be on a separate line. 2 From the Accuracy Center, click or say “Add a list of words to your vocabulary.
10 Improving Accuracy To edit your vocabulary: 1 From the Accuracy Center, click or say “View or edit your vocabulary.” You can also click View/Edit on the Words menu on the DragonBar. 2 Words you have added are marked with a colored star (not including any words that were previously in the backup dictionary). To see only the words you have added, click “Custom words only.” A word’s written form is what Dragon NaturallySpeaking types when you say the word. The spoken form is how you say the word.
10 Improving Accuracy 3 Type the new spoken form into the Spoken Form box. Make sure you type it exactly as is it pronounced. 4 (optional) Make any changes, such as punctuation or capitalization, to the Written Form box. 5 Click Add. This adds the word with your changes. If the word was already in the active vocabulary before you edited it, you should then delete the original word. Creating a spoken form can be useful in automating some words or phrases that you dictate frequently.
10 Improving Accuracy Changing word properties You can use the Vocabulary Editor to change the formatting properties of a word, For example, you can change whether Dragon NaturallySpeaking should type a space before or after the word, or whether the word should be capitalized when used in a title. For complete information on this feature, see the online help. To change the properties of a word: 1 From the Accuracy Center, click or say “View or edit your vocabulary.
10 Improving Accuracy Run the Vocabulary Optimizer The Vocabulary Optimizer analyzes your writing style to increase your recognition accuracy during dictation. This tool scans the following for appropriate words to use when building the vocabulary: ■ Documents in your My Documents directory. This includes Microsoft Word, Corel WordPerfect, text and rich text files (.rtf). ■ E-mail you have sent from Microsoft Outlook, Microsoft Outlook Express, and Lotus Notes.
10 Improving Accuracy ■ Your sent e-mail must be from either Microsoft Outlook, Microsoft Outlook Express, or Lotus Notes or the Vocabulary Optimizer cannot scan it. ■ Documents older than 90 day and documents less than 512 bytes are not processed. ■ Because the scanning process can take a long time and use much of your computer's memory and processing power, it is best to run the Vocabulary Optimizer only when you are not using your computer for other purposes.
10 Improving Accuracy 2 Type the word or command you want to train (capitalization does not matter). ▲ In this example, the word to be trained is “Springdale.” 3 Click Train to open the Train Words dialog box. 4 Click Go. 5 Say the word or command you are training. 6 Click Done. Using the Performance Assistant The Performance Assistant helps you determine how to increase the speed with which Dragon NaturallySpeaking recognizes your speech.
10 132 Improving Accuracy Dragon NaturallySpeaking User’s Guide
CHAPTER 11 Managing Users ore than one person can use Dragon NaturallySpeaking on the same computer. You can even dictate in different languages or dialects (Preferred and higher editions). M Each person who wants to use the program needs to create a new set of user speech files and train Dragon NaturallySpeaking to understand his or her voice.
11 Managing Users 2 In the Open Users dialog box, click New. 3 Follow the steps in the New User Wizard. Creating a user on a portable device You can create a user on a portable device or removable device, such as a Zip drive. Before creating the user, make sure the device is attached to your computer. 1 Click Open User from the NaturallySpeaking menu. 2 Select Browse and pick the appropriate location. 3 Click New to create the user. Follow the steps in the New User Wizard.
11 Managing Users Closing a user You can close the currently active user. To close the currently active user, select Close User from the NaturallySpeaking menu. When there is no user loaded, most of the NaturallySpeaking menu items are disabled. Renaming a user You can change the name of a user at any time. To rename a user: 1 From the NaturallySpeaking menu, select Manage Users.The Manage Users dialog box opens. 2 Select a user and click Rename. 3 Type a new name and click OK.
11 Managing Users 3 A dialog box will appear asking if you really want to permanently remove this user. To confirm, click “Yes.” To cancel, click “No.” You cannot delete the currently open user. If you want to delete the currently open user, you must first close that user. For more information see “Closing a user” on page 135. NOTE Always use the Delete button to delete users. Do not remove folders from the \...NaturallySpeaking\Users folder on your hard disk.
11 Managing Users If you made recent changes to your user (for example, added words to the vocabulary), Dragon NaturallySpeaking prompts you to save these changes before it makes the backup. Restoring a backup copy of a user If you make unwanted changes to your speech files (for example, you process the wrong documents in Vocabulary Builder), you can restore the last backup copy of your user. To restore a user: 1 From the NaturallySpeaking menu, select Manage Users.
11 Managing Users 4 Select the location where you want to back up your user files and click OK. The default backup location is: \Documents and Settings\All Users\Application Data\ScanSoft\NaturallySpeaking8\Users\\ NOTE On Windows XP and 2000, you must have administrator privileges to change the Backup Location. This field is grayed out for restricted users.
11 Managing Users You must have a drive letter mapped to the network location to access the user files from the Open User dialog box. UNC paths are not supported. To upgrade V6/V7 users: 1 From the Windows Start Menu, select Dragon NaturallySpeaking 8>Dragon NaturallySpeaking Tools>Upgrade. This displays the User Upgrade Wizard dialog box: 2 Click Add to open a dialog box where you can specify the location of the users to upgrade. Once you have selected the users, click Next.
11 Managing Users Click Next to continue. 5 The New User Wizard displays the users to upgrade. When you have confirmed that the wizard will upgrade the correct number of users, click the Begin button. The progress bar lets you know how far along the upgrade process has gone. When the upgrade process is complete, the Finish button becomes active so that you can close the wizard. If you want to stop the upgrade process, click the Cancel button.
11 Managing Users 5 Select the user you just modified and click Open. If you have not previously trained the user with the new dictation source, the New User wizard appears and you can begin training.
11 142 Managing Users Dragon NaturallySpeaking User’s Guide
CHAPTER 12 Setting Up Roaming Users he Roaming User feature let a single user dictate at different locations using a variety of computing devices connected to a network, without having to create and train individual user files at each location. For example, a doctor may need to dictate reports in a medical office building using a desktop computer, in a hospital room using a Tablet PC, or even at home using a laptop computer.
12 Setting Up Roaming Users When you exit Dragon NaturallySpeaking, switch users, close a user, or save a user, the program saves changes to the local roaming user and synchronizes these changes with the network (or master) roaming user. In a situation where you are always connected to a network, this occurs at the time you perform one of these operations.
12 Setting Up Roaming Users To turn the Roaming User feature on 1 Start Dragon NaturallySpeaking. If the Open User dialog box appears, click Cancel. If a user file opens automatically (Dragon NaturallySpeaking will do this if there is only one user available), click Close User on the Dragonbar NatuallySpeaking menu. 2 Click Administrative Settings on the Dragonbar Tools menu. 3 On the open Administrative Settings dialog box, select the Enable check box.
12 Setting Up Roaming Users 3 If the directory does not currently exist, click Make New Folder and type a name for the new folder. The new directory can have any name, but calling it something meaningful, such as Local Roaming User, will make the folder easier to find in the future. 4 Click OK. Roaming user options The Administrative Settings dialog box also contains several options that affect how the roaming user feature works.
12 Setting Up Roaming Users to be bothered by this message and always want to break a network lock in this situation, you can clear this option to prevent the message from appearing. Because the presence of a lock can indicate a problem that needs to be addressed, ScanSoft recommends that you select this option.
12 Setting Up Roaming Users 2 Select the files you want to copy, right click, and click Copy from the shortcut menu that appears. 3 Navigate to the network directory for the network roaming user, right click, and click Paste from the shortcut menu that appears. You can also convert an existing local user to a roaming user with the Manage Users dialog box. To convert a local user into a roaming user 1 Open the Manage User dialog box. (Click Manage Users on the Dragonbar NaturallySpeaking menu.
12 Setting Up Roaming Users 6 Click Open User on the Dragonbar NaturallySpeaking menu. The users displayed on the list are the network roaming users available in the network directory location specified in the Administrative Settings dialog box. 7 Select the user you want and click Open.
12 150 Setting Up Roaming Users 2 On the Accuracy Center, click or say “Schedule Acoustic Optimizer to run later.” 3 On the tree pane of the Acoustic Optimizer Scheduler window, select the user and, if available, the acoustic profile you want to schedule for optimization. 4 Say “New Task” or click the New Task button. If your operating system requires a password (such as Windows NT, Windows 2000, or Windows XP), a dialog box will appear asking for your Windows user name and password.
CHAPTER 13 Using Portable Recorders (Preferred and Professional) f you have Dragon NaturallySpeaking Preferred or a higher edition, you can dictate into a portable recorder and then use Dragon NaturallySpeaking to transcribe your recorded speech. I To prepare Dragon NaturallySpeaking for use with a recorder, follow these steps: ■ Install the recorder software (required only for certain recorders). ■ Create a user specifically adapted to the sound of your recorded speech.
13 Using Portable Recorders (Preferred and Professional) Installing recorder software Some recorders require additional software to work with Dragon NaturallySpeaking. If you are using a: ■ Sony® IC recorder, you must install the Sony PC application software. For more information, see the documentation that came with your recorder ■ A Panasonic® IC recorder, you must install the Panasonic® Voice Editor. For more information, see the documentation that came with your recorder.
13 Using Portable Recorders (Preferred and Professional) 5 Click Yes. 6 Follow the instructions to install ScanSoft Voice Recorder on your device. ScanSoft® Voice Recorder is automatically installed on your device. Installing ScanSoft Voice Recorder after you install Dragon NaturallySpeaking: 1 If you don’t already have ActiveSync 3.5 on your desktop, you must install it. See http://www.microsoft.com/mobile/pocketpc/downloads/activesync35.asp for more information.
13 Using Portable Recorders (Preferred and Professional) NOTE Some editions of Dragon NaturallySpeaking allow you to create and train users with multiple dictation sources. For example, with a single set of user files you can dictate with a headset microphone, an array microphone, or a portable recorder. This way you can keep the same custom vocabulary and training, but use the dictation style most convenient for you at that moment.
13 Using Portable Recorders (Preferred and Professional) 4 D I C TA T ION S OU R C E H OW T O P R O C E E D Olympus Digital recorders Go to step 4. Pocket PC device used as digital recorder Make sure that the power option "Turn off device if not used for " and “Turn off backlight if device is not used...” are not activated on your Pocket PC so that you can record for 10 minutes without interruption.
13 Using Portable Recorders (Preferred and Professional) 6 After you have recorded approximately 15 minutes of your reading the selection, click Next. Recording with ScanSoft Voice Recorder on a Pocket PC If you are using the ScanSoft Voice Recorder on a Pocket PC, do the following on the Pocket PC: ■ Tap File and then tap Training. ■ Tap the name of the text file you want to record and then tap OK.
13 Using Portable Recorders (Preferred and Professional) 8 R E C OR D E R TYP E H OW T O P R O C E E D Recording device plugged into Line-In jack Be sure that the recorder is connected to the line-in jack on your computer and (optionally) select the Detect end of recording and automatically adapt user files box. If you do this, choose the number of seconds of silence before the wizard assumes that the recording is finished.
13 Using Portable Recorders (Preferred and Professional) Here are some additional tips for getting good results: ■ If you talk directly into a built-in microphone, always hold your recorder at the same distance from your mouth. Some users report that it is easier to rest the recorder on their jaw for the most consistent results. Be sure to hold the recorder at the same distance you used when you dictated the training text. ■ Don’t change the recording volume setting on your recorder (if it has one).
13 Using Portable Recorders (Preferred and Professional) TIP “Resume With” is particularly useful when you are using a recorder. It lets you return to where you want to go within a recording if you misspeak or change your mind after dictating a phrase. For more information, see “Going back as you dictate” on page 50. Later, when you transcribe your recorded dictation, you can choose to make Dragon NaturallySpeaking ignore all commands except the restricted command set.
13 Using Portable Recorders (Preferred and Professional) Transcribe a Recording dialog box If you have a Pocket PC, a Panasonic IC recorder, or a Sony IC recorder, or an Olympus IC recorder, the Transcribe a Recording dialog box opens. The illustration below shows the text for Transcribe a Recording dialog box when you have a Sony® Memory Stick™ IC Recorder: Recorder icon Click the recorder icon.
13 Using Portable Recorders (Preferred and Professional) 4 What you see next, depends on your recorder: NOTE After transcription, your recorded speech should appear on the screen. If text doesn’t appear, see “Troubleshooting” on page 164. Dragon NaturallyMobile recorder or the ScanSoft Voice Recorder If you are using the Dragon NaturallyMobile recorder or the ScanSoft Voice Recorder, the Select Files for Transcription dialog box opens.
13 Using Portable Recorders (Preferred and Professional) Sony Memory Stick or ICD-BP recorders If you are using the Sony® IC Recorder, the Sony® Memory Stick™ Voice Editor or Digital Voice Editor dialog box opens. In the Sony® Voice Editor or Digital Voice Editor screen, click the Voice Recognition tool on the toolbar or the Voice Recognition option on the File menu. Panasonic IC recorders If you are using a Panasonic IC recorder, the Panasonic Voice Editor dialog box opens.
13 Using Portable Recorders (Preferred and Professional) illustration shows the Advanced Settings dialog box that appears when you are transcribing from the Dragon NaturallyMobile recorder. The following sections describe the options on the Advanced Settings dialog box: Destination You can choose to specify that the recording should be transcribed into the DragonPad window or into a selected window you click in after closing the Transcribe a Recording dialog box.
13 Using Portable Recorders (Preferred and Professional) Communication options (for the Dragon NaturallyMobile recorder only) ■ “Select the Baud Rate to connect to the Dragon NaturallyMobile recorder” specifies the communication speed between your computer and your recorder. Generally, the speed should be set to the highest number (115,200). If you are having communication errors, try selecting a lower number.
13 Using Portable Recorders (Preferred and Professional) as you read what Dragon NaturallySpeaking transcribed. Listening to your dictation as you read the transcription will help you identify misrecognized words or phrases. For more information, see “Correcting and Editing” on page 41. Using the Dragon NaturallyMobile recorder as a microphone If you have a Dragon NaturallyMobile recorder, you can use it as a microphone when it is connected to the computer.
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CHAPTER 14 Automate Your Work (Preferred and Professional) f you have Dragon NaturallySpeaking Preferred or a higher edition, you can create your own custom voice commands using the MyCommands Editor. These commands let you automate repetitive text entry and graphics insertion tasks while working in virtually any Windows application.
14 Automate Your Work (Preferred and Professional) your vocabulary” on page 125. You can use this technique for phone numbers, URLs, and short phrases. MyCommands edition differences The following information will help you determine whether your edition of Dragon NaturallySpeaking supports creating and editing MyCommands. ED IT ION SU PPO R TS ... Standard Not supported Preferred The creation of Text and Graphics commands only.
14 Automate Your Work (Preferred and Professional) Note that not all command types are available in all editions of Dragon NaturallySpeaking. To create a new command: 1 Type a name for your new command in the MyCommand name box. This is what you will say to execute the command. 2 Optionally, you can type a description for this command in the Description field. 3 Pick a group into which to place the command. You use these categories to locate the command in the Command Browser.
14 Automate Your Work (Preferred and Professional) ■ Application-specific—the command will be available in the application you specify. When you select this option, the Application list appears. This list displays all the applications open on your system. If the application you want is not open, use the Browse button to locate the application on your computer or open the application as you would normally. ■ Window-specific—the command will be available in the window you specify.
14 Automate Your Work (Preferred and Professional) The example below creates a command called “home address” that types a street address. 2 You can change the formatting of the text in the Content box with the formatting buttons below the Content box. To have the text in the Content: field entered into documents with the same font style and size as the text preceding it in the document, select the Plain Text check box. This setting is not valid for graphics. 3 Click Save to save your new command.
14 Automate Your Work (Preferred and Professional) does not accept keystrokes. Also, application-specific commands work only in the specific applications for which they were defined. ■ New commands are saved only when you save your user files. To save your user files, select Save User files from the NaturallySpeaking menu or say “Save User Files.” Creating Step-by-Step commands (Professional and higher) To create a Step-by-Step command, begin by following the steps in “Creating new commands” on page 168.
14 Automate Your Work (Preferred and Professional) ■ Send Keys: Type a sequence of keys including CTRL , ALT, and SHIFT key sequences. ■ Stop Listening: Put Dragon NaturallySpeaking into sleep mode. ■ Microphone On: Turn the microphone on. ■ Microphone Off: Turn the microphone off. For more information about each type of step, see the online Help. 3 Click the Insert button. 4 Depending on the type of step, Dragon NaturallySpeaking may ask you for more information.
14 Automate Your Work (Preferred and Professional) For example, when you assign a state to each field in a form, the same command can perform different actions depending on which field is activated. You can use Advanced Scripting methods to control the states within structured commands or to set the initial state from a non-structured command. You can also create structured commands that prompt the user to select values from a predefined list.
14 Automate Your Work (Preferred and Professional) Changing the command group and availability You can change the group or availability of a selected set of commands. The command group is a category where you place the command. You use these groups to locate the command in the Command Browser. By default, the groups Dragon and User-defined are available. To create your own group, select Userdefined and type over it with a group name of your choosing.
14 176 Automate Your Work (Preferred and Professional) Dragon NaturallySpeaking User’s Guide
CHAPTER 15 Customizing Dragon NaturallySpeaking U sing the Options dialog box, you can customize Dragon NaturallySpeaking to specify hot keys, customize how text is formatted, start Dragon NaturallySpeaking with the microphone on, change how frequently your user files are backed up, and make many other changes to the standard behavior. To open the Options dialog box, click Options on the Tools menu of the DragonBar, or say "View Options.
15 Customizing Dragon NaturallySpeaking Correction options The Correction options affect the Correction menu, which is the list of alternate recognitions that appears when you select words in your document. ■ "Select" commands bring up Correction menu: Select this box to make the Correction menu appear every time you select a word or phrase by voice in the text you are dictating.
15 Customizing Dragon NaturallySpeaking Restore defaults Click this button to restore the values of the Correction tab to what they were when you installed Dragon NaturallySpeaking. Commands Options Use this tab to set options that control how Dragon NaturallySpeaking interprets commands. Commands options ■ Pause required before commands: Adjusts the time interval considered to be a pause before you speak commands. The default setting is 250 milliseconds (.25 second).
15 Customizing Dragon NaturallySpeaking ■ Require "Click" to select menu or control: Selecting this check box requires you to speak the word "Click" to select a menu command or Windows control, such as "Click File" instead of just "File." By default, this feature is turned off. ■ Enable mouse motion commands: Select this check box to allow you to use mouse motion commands such as "Move Mouse left," "Faster," and "Slower.
15 Customizing Dragon NaturallySpeaking ■ Mode: controls the appearance of the DragonBar. The choices are: Docked to Top The DragonBar appears along the top of the screen. Docked to Bottom The DragonBar appears along the bottom of the screen. Floating The DragonBar appears as a window on top of any other open window on your screen. You drag the DragonBar to reposition it. Cling The DragonBar is attached to the top of the currently active window.
15 Customizing Dragon NaturallySpeaking Hot keys options Use the Hot keys tab to specify hot key assignments. Changing these options only affects the current user, all other users keep their existing settings. 182 ■ Microphone on/off: Changes the hot key that turns the microphone on or off. The default is the plus key (+) on the numeric keypad. ■ Correction: Changes the hot key that opens the Correction menu. The default is the minus key (-) on the numeric keypad.
15 Customizing Dragon NaturallySpeaking correction. The default is the SHIFT key plus the minus key (-) on the numeric keypad. Preferred and higher editions. ■ Fast Playback: Changes the hot key that increases the play back speed. The default is the SHIFT key plus the asterisk key (*) on the numeric keypad. Preferred and higher editions. Restore defaults The Restore defaults button restores the values of the Hot keys tab to what they were when you installed Dragon NaturallySpeaking.
15 Customizing Dragon NaturallySpeaking ■ Speed: Adjusts the speed of text-to-speech playback. ■ Voice: Determines the voice to use for text-to-speech playback. You can select a voice from the list if you have more than one installed on your system. Preview Enter or paste text in this box to preview text-to-speech playback. ■ Read text: Click Read Text to start playback of the text in the Preview box. Unload text-to-speech Removes the text-to-speech engine from memory.
15 Customizing Dragon NaturallySpeaking "Wake Up" or "Listen to Me" before Dragon NaturallySpeaking will recognize dictation or other commands. ■ Launch DragonPad: Opens DragonPad when Dragon NaturallySpeaking first starts. User Close ■ Automatically save user files: Saves your user files when exiting Dragon NaturallySpeaking without displaying a dialog box asking you to confirm that you want the user files saved. Other options ■ Speed vs.
15 Customizing Dragon NaturallySpeaking Formatting options Use this tab to set options that affect your dictation. Changing these options only affects the current user, all other users keep their existing settings. ■ Do not automatically format text: Turns off different forms of automatic number formatting.
15 Customizing Dragon NaturallySpeaking Four Four Six", Dragon NaturallySpeaking will transcribe "49 Orchard Lane, Boston, MA 02446." Certain addresses can be hard for Dragon NaturallySpeaking to interpret. For example, "Two Hundred Forty Fifth Street" could be intrepreted as 245th Street, 200 45th Street, or 240 5th Street. In a situation like this, Dragon NaturallySpeaking uses context to try to determine what you meant. In some cases, using the word "And" can help to narrow down the choices.
15 Customizing Dragon NaturallySpeaking ■ Time: Turns on automatic formatting of standard time formats. For example, if you say "Six Thirty PM", Dragon NaturallySpeaking will transcribe "6:30 p.m." ■ Dates: Turns on automatic formatting of dates according to the format you select in the list just below the option. ■ Currency: Turns on automatic formatting of standard forms of currency, such as dollars.
15 Customizing Dragon NaturallySpeaking Data Options Use this tab to instruct Dragon NaturallySpeaking to store corrections in an archive, conserve disk pace for easier portability of user files, and control how Dragon NaturallySpeaking adapts training, saves recorded dictation, and backs up user files. Unless otherwise indicated, changing an option only affects the current user; any other users keep their existing settings.
15 Customizing Dragon NaturallySpeaking ■ Save recorded dictation with document: Use this list to have Dragon NaturallySpeaking always save dictation files when you save a document without asking, ask you with a prompt, or never save dictation files. Saving dictation allows you to play back your speech after the original dictation session.
APPENDIX A Version 8 File Structure Upgrading from Dragon NaturallySpeaking V6 or V7 to V8 will automatically relocate some NaturallySpeaking directories and files to ensure compatibility with the latest release of the Microsoft Windows platform. Note: The following directory structures and file locations assume an installation to the default location. The location of the directories and files moved by the V8 upgrade cannot be changed or specified by the user.
APPENDIX Version 8 File Structure V8 Windows 2000/XP Pro/XP Home directory structure The Directory structure after installing V8 on Windows 2000/XP Pro/XP Home: C:\Program Files\ScanSoft\NaturallySpeaking \Help \Program \Tutorial (optional) C:\Documents and Settings\All Users\Application Data\ScanSoft\NaturallySpeaking\ \Custom \Data \Data\Training \Users C:\Documents and Settings\\Application Data\ScanSoft\NaturallySpeaking\ \Results Uninstalling on XP Professional or XP Home The following fil
APPENDIX Version 8 File Structure \Data \Data\Training \Users C:\Windows\Profiles\\Application Data\ScanSoft\NaturallySpeaking\ \Results Dragon NaturallySpeaking User’s Guide 193
APPENDIX 194 Version 8 File Structure Dragon NaturallySpeaking User’s Guide
APPENDIX B MSI Installation Options Dragon NaturallySpeaking Preferred and higher editions include a native Windows Installer (MSI) that lets you customize your installations as well as install across a network to multiple client machines. In addition, you use this service to modify, repair, or remove an existing NaturallySpeaking installation. This appendix describes: ■ Command line options specific to the Microsoft Installer Service (msiexec.exe).
APPENDIX MSI Installation Options Windows Installer (MSI) options All native MSI command line options are supported. All options are documented in the MSI documentation:, found on: http://msdn.microsoft.com/library/default.asp?url=/library/en-us/msi/setup/ command_line_options.asp All msiexec.exe command-line options must be prefaced with a forward slash (/) only.
APPENDIX MSI Installation Options InstallShield (setup.exe) options Like the Microsoft Installer Service (msiexec.exe), the InstallShield Setup program (setup.exe) can accept a number of command line options and can pass options through setup.exe to the included .msi file. All setup.exe command-line options must be prefaced with a forward slash (/) only. All options are documented in the InstallShield documentation: http://helpnet.installshield.com/robo/projects/helplibdevstudio9/ IHelpSetup_EXECmdLine.
APPENDIX MSI Installation Options OPT IO N D E SC R IP TIO N /a Administrative installation option. This instructs setup.exe to perform an administrative installation instead of a normal installation. This option is requred when trying to extract the .msi files. /v Passed arguments to Windows Installer. See above for details. This option is requred when trying to extract the .msi files. EXTRACTFILE S="c:\xyz" The directory to which the .msi/.mst files will be extracted.
APPENDIX MSI Installation Options MSI options specific to NaturallySpeaking This section described the msiexec.exe options specific to Dragon NaturallySpeaking. The Dragon NaturallySpeaking command line options do not need to be prefaced hyphens or slashs. NOTE Launching automatically sets the property "XYZ" to the value of "ABC" internally and continues the installation. However, installation through setup.
APPENDIX MSI Installation Options OPT IO NS D E S C R IP T IO N PRODUCTUPDATEFLAG=0 (or 1 or -1) Sets the default state of the checkbox at the end of installation to determine if installation will automatically check the web for product updates. A value of 0 (zero) will turn the checkbox off by default. A value of 1 (one) will turn it on by default. To disable the option entirely (turn the option off and suppress the display of the checkbox altogether), set the value to -1.
APPENDIX MSI Installation Options O PT ION S D E S C RI P T ION REINSTALLMODE={specifying the type of reinstallation to perform} The REINSTALLMODE property is a string that contains letters specifying the type of reinstall to perform. Options are caseinsensitive and order-independent. This property should normally always be used in conjunction with the REINSTALL property. However, this property can also be used during installation, not just reinstall.
APPENDIX MSI Installation Options Feature variables for the ADDLOCAL or ADVERTISE property Note the following when specifying features on the command line: If a feature doesn't exist in a particular edition or language, overriding it's default property has no effect. Some features (For example, the Speech feature) have subfeatures. Setting these features on the command line will automatically turn on the properties of all subfeatures, unless those subfeatures have an additional override also specified.
APPENDIX MSI Installation Options F E AT UR E N A M E SU B- FE AT UR E Tutorial TutDEU (German Tutorial) TutENX (English Tutorial) TutESP (Spanish Tutorial) TutFRA (French Tutorial) TutITA (Italian Tutorial) TutNLD (Dutch Tutorial) Speech DEU (German) Dragon NaturallySpeaking User’s Guide SUB - F E A TU R E S UB - F E AT UR E DEUGeneral (German General) DEULegal (German Legal) 203
APPENDIX F E AT UR E N A M E MSI Installation Options S UB - F E A TUR E SU B- F E A T UR E S UB - F E A TU RE ENX (English) AUS (Australian English) ENG (UK English) IND (Indian English) SEA (SouthEast Asian English) ENU (US English) Sub-features for ENU (US English): General (US English General) Teens (US English Teens) Legal (US English Legal) Cardiology (US English Medical Cardiology) Emergency (US English Medical Emergency) Gastroenterology (US English Medical Gastroenterology) GeneralPractice
APPENDIX MSI Installation Options The Roaming User .ini file You can create a "roaming user ini file" to change the roaming user settings at installation time. These options are the same settings as displayed in the Roaming User section of the Administrative Settings dialog box. O PT ION S D E SC R I P TI ON Roaming User On=0 (or 1) Turns on the Roaming User feature. Default 0 = Off Roaming User Master Directory=”existing directory” The location of the master roaming user you want to open.
APPENDIX MSI Installation Options OPT IO NS D E S C R IP T IO N Roaming User Max Container Size=500MB Controls the maximum size for each container directory in the master user directory. Defaults to 500 MB, max of 10000 MB ASW Override=0 (or 1) Runs a Volume Check and the Microphone Quality Check each time you open a roaming user. Turn this option on if your users experience reduced accuracy because of differences in the microphone, sound card, and ambient sound levels of each roaming user location.
APPENDIX MSI Installation Options O PT ION S D E SC R I P TI ON /s Runs setup in a "silent" mode, suppressing the initialization window. /v Passes command line and public properties options to the Windows Installer (msiexec.exe) installation. In order to run both setup.exe and msiexec.exe silently, you will need to combine the /s and the /v options. Use the following command line: setup.exe /s /v/qn. Using these options, no dialogs of any kind will be displayed during installation or uninstallation.
APPENDIX 208 MSI Installation Options Dragon NaturallySpeaking User’s Guide
Index A abbreviations 96 accuracy improving 117 Accuracy Assistant 118 Acoustic Optimizer 118 scheduling 119 Acoustic Optimizer Scheduler 119 acronyms 96 Active Accessibility 184 active vocabulary 125 add a word 121 Advanced Settings dialog box 162 All Caps Off 63 All Caps On 63 All Caps That 63 All Caps [text] 62 America Online 67 American English 8 apostrophe ’s 93 applications opening 27 switching 28 Audio Setup Wizard 12 Australian English 8 automating your work 167 B backing up a user 136 BACKSPACE
Index Compound That 95 compound words 94-95 contact names, adding 123 contractions. See apostrophe ’s Copy That 50 copying text 50 Correct [text] Through [text] 2, 46 Correct [text] To [text] 2, 46 Correction menu 41 Correction options 178 creating a new user 10 currency 90 custom commands creating 168 deleting 174 Step-by-Step 172 Text and Graphics 170 types of 167 viewing 168 custom words, deleting 126 custom words.
Index Format That Right Aligned 66 84 Formatting options 186 formatting text 64 applying bold 66 applying italics 66 applying underlining 66 changing font face, size, and style removing formatting 66 fractions 87 frames 75 Format That Spelled Out 64 G Give Me Help 21 Go to Beginning of Line Go to Bottom 48 48 Go to End of Line Internet Explorer adding a favorite Web page 71 clicking check boxes, list boxes and radio buttons 74 clicking images 74 clicking named buttons 74 dictating URLs 71 entering
Index Microsoft Excel 80 Internet Explorer 70 Outlook 67 Outlook Express 67 Word 76 minus (-) key 56 Miscellaneous options 184 modes 101 money 90 mouse clicking 38 moving the pointer 36-38 MouseGrid 36 Move to Bottom 48 Move to Top 48 moving around a document before/after specific words 49 to beginning/end of line 48 by paragraphs or lines 49 scrolling 31 to top/bottom of page 48 by words or characters 49 multiple dictation sources 133, 140, 154 multiple users 6 MyCommands.
Index playing back dictation 54 correcting mistakes 56 in the Correction dialog box 54 in a document 55 skipping backward 56 skipping forward 56 stopping 55-56 storage space for 56 portable devices creating users on 134 portable recorder using Dragon NaturallySpeaking with 151 possessives. See apostrophe ’s postal and ZIP codes 88 pound sterling 90 problems dictating currency or time 84 programs, opening.
Index special characters 97 Speed vs. Accuracy control 184 Spell Mode 101 Spell That 42 Spell [text] 52 spelling as you dictate 52 errors 54 spoken forms 126 creating 126 starting applications. See opening applications Startup options 179 Step-by-Step commands. See custom commands Stop Listening 18 Strikeout That 66 Structured Commands 173 Samples 26 student voice models 11 switching windows 28 T Tab key 30 tabs (dialog box), selecting 29 tape recorder.
Index Y years 85 Z ZIP codes 88 Dragon NaturallySpeaking User’s Guide 215
Index 216 Dragon NaturallySpeaking User’s Guide
Technical Support If you purchased your product directly from a certified ScanSoft Applications Solutions Partner, contact them directly for technical support. The answers to many Dragon NaturallySpeaking technical support questions can be found on our Web site at www.ScanSoft.com/NaturallySpeaking/support/. Information and Sales ScanSoft, Inc. 9 Centennial Drive Peabody, MA 01969 USA Web: www.ScanSoft.
Training and Customization Professional training and customization services from a ScanSoft-certified Applications Solutions Partner can help you achieve the maximum return on your investment. If you would like to unleash the full potential of Dragon NaturallySpeaking software, please contact one of our Partners for training, customization, and more.
