user manual

Setting Up Wireless E-mail
54
Creating a Synchronization Schedule
After you set up your Smartphone to access your corporate E-mail, Calendar, and
Contacts, you can create an automated schedule for wirelessly synchronizing the
information. You can schedule synchronization of your Smartphone on 2 separate time
schedules. Use the peak times schedule to synchronize during working hours or other
times you experience higher mail volumes. Use the off-peak schedule to synchronize
during times when you experience lower mail volumes. When you are roaming, you can
synchronize manually to reduce roaming charges, or you can synchronize using the
mobile schedules.
Note: To edit schedule settings, your Smartphone must be disconnected from your
desktop computer.
1 On the Home screen, select Start.
2 Select ActiveSync.
3 Select Menu and then Options.
4 Select Mobile Schedule.
5 Select how often to synchronize in the Peak time sync (during the work day) list. The
recommended setting is Every 30 Minutes, or less frequently.
6 Select how often to synchronize in the Off-peak time sync (evening and weekends)
list. The recommended setting is Manually.
7 Select whether or not to synchronize on a schedule in the Roaming sync list. The
recommended setting is Manually, because your sync costs will be on a different
plan with International Wireless Data Services (GPRS) roaming.
8 Select Sync outgoing items as they are sent to synchronize every time you send
e-mail.
9 Select Done.
The recommended setting for Peak time sync is Every 30 Minutes, or less frequently,
for the following reasons:
• When your Smartphone is synchronizing (in a data session), you cannot receive
cellular service (an incoming call, for example). A less frequent synchronization
schedule will reduce the chances that you may miss a call.
• Every time you synchronize there is a reduction in battery life. A less frequent
synchronization schedule will keep your battery life stronger, for a longer period of
time.
• You can always initiate a manual sync in case you need to make sure you have the
latest information.
Synchronizing Automatically
Note: If you set up more than three e-mail accounts on the Smartphone to
synchronize automatically, the settings will automatically revert to manual.
With ActiveSync you can schedule automatic synchronization between your Smartphone
and a server every time an item arrives or is changed at the server. Your Smartphone is
informed of that event and synchronizes automatically to retrieve those items, making
your Smartphone always up-to-date. You must synchronize your Smartphone at least
once (such as after creating a partnership) before you can see and change the settings
for synchronization as items arrive.