MA4000 Expense Management Cable Management User Guide NEC NEC Infrontia Corporation May 2009 NDA-310101, Issue 1
Liability Disclaimer NEC Infrontia Corporation reserves the right to change the specifications, functions, or features, at any time, without notice. NEC Infrontia Corporation has prepared this document for the exclusive use of its employees and customers.
i Contents Introduction 1-1 How This Guide is Organized . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Exploring Cable Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Exploring the Cable Management Environment . . . . . . . . . . . . . . . . . . . . . . . . The Cable Management Main Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cable Management Main Menu . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Setting Up Infrastructures ii 4-1 Setting up the Geographical Infrastructure . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 About the Infrastructure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Setting Up Companies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Setting Up Infrastructure within a Company . . . . . . . . . . . . . . . . . . . . . . . . . . . Campuses. . . . . . . . . . . . . . . .
iii Figures Figure 1-1 Title Page Cable Management Main Page—Links . . . . . . . . . . . . . . . . . . . . . . . . . .
iv Figures MA4000 Expense Management Cable Management User Guide - Issue 1
1-1 1 Introduction The MA4000 Expense Management Cable Management User Guide provides all the information needed to use the Cable Management application. The following topics are included in this chapter. Chapter Topics • How This Guide is Organized • Exploring Cable Management How This Guide is Organized Chapter 1 Introduction This chapter outlines how to use the manual including the organization and chapter layout of the MA4000 Expense Management - Invoice Management Module User Guide.
1-2 Introduction Exploring Cable Management Exploring the Cable Management Environment The Cable Management interface is comprised of several helpful sections. In keeping everything uniform, the actual look of the software will remain the same throughout the different sections of the application. By reviewing the layout of the interface, one can see a navigator, a spreadsheet view area, a detail section, a locator area, and helpful links all from the uniform exploration view.
Introduction 1-3 Cable Management Main Menu The Cable Management Main Menu is on the right side of the Main Page and consists of five submenus. A brief description of each menu link is described below: Cable Management menu: • Launch Application - Launches the main Cable Management function of documenting your network components. • Help - Opens the online help feature. REPORTS menu: • Report Creator - Opens a pop-up window from which you can generate a variety of reports.
1-4 Introduction The Cable Management Environment Navigator Tree The Navigator Tree, displayed in the upper left pane of the Cable Management application, shows the physical and geographical layout of your infrastructure. It allows you to move around the infrastructure quickly and efficiently, regardless of the complexity of your infrastructure. For instance, you can go to a faceplate in a work area, or to a telecommunication space. The Navigator Tree functions similarly to Microsoft's Windows Explorer.
Introduction 1-5 Company - The company is the highest-level component in Cable Management. It's the starting point for managing your cabling infrastructure. Even if you only manage the infrastructure for a single company, you still need to define the company before setting up cabling infrastructure. Campus - Your company may have only one location, and in that case you would create only a single campus. But many companies conduct business in a number of locations.
1-6 Introduction List View The upper half of the right pane is the List View. Also referred to as the List View pane or List View area. The List View resembles a spreadsheet. Clicking any category in the drop-down list in the upper left corner of this pane displays a list of records in the chosen category for the Navigation Tree level you're at.
Introduction 1-7 The following table describes the user buttons along the top of the List View pane (Table 1-1): Table 1-1 User Buttons Button Description The Copy button will allow you to duplicate the item being copied for an easier way of building specific network components. The Add button allows you to create a new record in whichever area you have selected. The Delete button allows you to delete a record.
1-8 Introduction Detail View When a List View category is selected, the Detail View in the lower half of the window displays details of the selected record from the List View table. You can change to a different record by selecting a different row in the spreadsheet, either by scrolling down through the records using the arrow keys or clicking on a record with your mouse pointer. The Detail View display is linked to the selection chosen in the List View.
Introduction 1-9 Attachments Cable Management has attachment capability that can be found throughout the application. This capability can be found at every level of your infrastructure, along with everything being tracked about your infrastructure, down to each individual component. An attachment can be added at any level to better enhance your documentation needs. An attachment may be any file needed to better illustrate needed information about your network.
1-10 Introduction Deleting an Attachment Step 1 Locate your attachment within Cable Management. Step 1 Click on the Delete link next to your attachment for complete deletion of the file. Step 1 Click OK on the pop-up message that appears when you are positive that deletion of the selected note is needed. Step 1 Click the Save button once deletion has completed to save and update all components.
Introduction Step 3 NOTE 1-11 Click Save in order for your notes to be saved properly. Once you have clicked the Save button, a check mark appears in the selection box illustrating a saved note for that item. At this level, notes can be deleted or changed by going through the same steps (Step 1 thru Step 3), as stated above. No additional links will be found at this level, since all capability is specific to the level being reviewed for the component in question.
1-12 Introduction MA4000 Expense Management Cable Management User Guide - Issue 1
2-1 2 Cable Management Tools The following topics are included in this chapter. Chapter Topics • Cable Management Tools Available Within the Application • Cable Management Tools Accessed from the Cable Management Main Page Cable Management Tools Available Within the Application Multi-View Multi-Task Capability Cable Management has the ability to allow for multi-viewing and multitasking while navigating throughout the application.
2-2 Cable Management Tools Window Sizing Cable Management allows for the different areas of the main screen within the normal application view to be resized as the user sees fit. After clicking on the Launch Application link on the Cable Management home page, the screen will be divided into four key areas: the Navigator Tree, the Location Info area, the List area, and the Detail area.
Cable Management Tools 2-3 Quick Set/Quick Insert Buttons Throughout Cable Management where you choose a location for a component or, in the Cable Path, where you insert a component, you will find shortcut buttons (Quick Set and Quick Insert) that allow you to quickly choose a location.
2-4 Cable Management Tools Using the Copy function NOTE Step 1 In the List View, select the component you wish to copy. Step 2 Click the Copy button. Step 3 A **new record** row will be added to the List View table, and the data you copied will be displayed In the Detail View pane, where you can now make the necessary changes in the specific fields. Step 4 When you've finished with your changes, click the Save button above the Detail View pane.
Cable Management Tools 2-5 Circuit Trace Tool About the Circuit Trace Tool Cable Management's Circuit Trace Tool allows you to view, in both text and graphic format, all the components of an individual circuit. Circuit tracing is especially helpful in identifying the source of a problem in the network or in viewing a circuit in diagram form. With the Circuit Trace Tool, you can: • Choose a port or pair/strand and view a table listing details of its circuit infrastructure.
2-6 Cable Management Tools Viewing Circuit Information The Circuit Trace window consists of two main elements: • A table that lists the detailed location of each component in the circuit. The highlighted item in the table that is the component from where the trace is being conducted. The other items show the circuit in both directions until the endpoints. • A graphical diagram with each component and connection illustrated.
Cable Management Tools 2-7 Arranging the Diagram The default arrangement for the graphic diagram is a straight line from left to right. You can change it to one of three other arrangements, or you can manually rearrange the components. To change the structure of the diagram, choose one of the following: NOTE Step 1 Place your mouse over the Arrange link to open a floating menu. Step 2 Click on one of the structures shown in the menu.
2-8 Cable Management Tools Cable Management Tools Accessed from the Cable Management Main Page User Defined Fields Cable Management has drop-down fields in the Detail View area of the screen throughout the application. Some of these fields will appear with libraries of items already built in, while many will appear black. • If a library of items is present and can be used, you may access it by making a selection.
Cable Management Tools 2-9 Custom Fields Cable Management allows you to define up to 10 additional fields for tracking and displaying data in the component tables. These additional fields can be customized for: • Assets • Asset Ports • Backbone Cables • Backbone Pairs/Strands • Contacts • Horizontal Links • Termination Hardware • Termination Hardware Ports/Positions For example: A user might create a new computer type and then define three customized labeled fields to track aspects of this computer type.
2-10 Cable Management Tools Security Log Cable Management tracks every transaction by every user who logs into the application, recording the user's name and the date and time of the transaction. For every record, Cable Management displays a Revision Log (under the Notes and Attachments information) listing the user who added the record and when it was added, and also the names of users who modified it and when.
Cable Management Tools 2-11 General Settings Cable Management's General Settings capability is located on the Cable Management Main Page via the General Settings link under the SETUP section of the menu. When the General Settings link is selected, the Hide Sections pop-up window appears. This tool is meant for hiding specific areas of the infrastructure that are not in use.
2-12 Cable Management Tools MA4000 Expense Management Cable Management User Guide - Issue 1
3-1 3 Cable Management Wizards The following topics are included in this chapter: Chapter Topics • About Cable Management's Wizards • Infrastructure Setup Wizards • Documentation Wizards About Cable Management's Wizards Cable Management offers a number of wizards that speed up the process of setting up and documenting your infrastructure.
3-2 Cable Management Wizards needed documentation. See the warning below for additional reasons for these recommendations. WARNING Although several items can be built within seconds, the application has no global delete capability. Given this, deletion still must be completed by going to each specific item and deleting the items one by one. The above recommendations for using the wizards should be reviewed to safeguard against any problems.
Cable Management Wizards 3-3 —If the information is correct, click the Save button. The Navigator Tree will be updated with the infrastructure components you created. —If there's an error on the list, you can discard the additions by clicking in a different section of the Navigator Tree and then clicking OK on the dialog box that appears. Recommendation: Wizards should be used properly and carefully so nothing within your documentation is altered in any manner.
3-4 Cable Management Wizards The naming/numbering feature of these wizards all function in the same way. Other information entered into the wizard is specific to the particular component type. Port Naming Wizard A fifth documentation wizard, the Port Naming Wizard, can be accessed on either the Ports tab of the Assets screen or the Port Positions tab of the Termination Hardware screen.
4-1 4 Setting Up Infrastructures Chapter Topics • Setting up the Geographical Infrastructure • Setting Up Companies • Setting Up the Cabling Infrastructure Setting up the Geographical Infrastructure About the Infrastructure Once you are familiar with the Cable Management environment, you can begin setting up geographical infrastructure.
4-2 Setting Up Infrastructures Setting Up Companies The company is the highest-level component in Cable Management. It's the starting point for managing your cabling infrastructure. Even if you only manage the infrastructure for a single company, you still need to define the company before setting up cabling infrastructure. To set up a Company: NOTE Step 1 Select Companies from the Setup area on the application Main Page. The Company Info window appears via a pop-up window.
Setting Up Infrastructures 4-3 Adding a Campus Step 1 Go to Infrastructure in the setup area on the application Main Page. Select the company where the campus will reside. The Company Info window for that company will appear. Step 2 Click the Add button. Enter the name and location of the campus in the right-hand frame of the window. Repeat for each campus within your company. Step 3 Attachments and Notes are available as needed.
4-4 Setting Up Infrastructures Step 2 Highlight the Campus where you wish to add spaces and buildings by clicking on the Campus icon or name. Step 3 The Campus Info dialog screen appears with the campus name in the title bar and Attributes frame. Step 4 Click the Building List radio button. Click the Add button to add a new Building. The Attachments area allows you to insert a drawing. You may also add text information about the space or building within the Notes area.
Setting Up Infrastructures 4-5 the floors 01, 02, and so on, so that the floors will sort in order on the Navigator Tree. Step 5 Click Save when you're finished. To exit this window without saving your changes, click the application Main Page link or another level within your infrastructure window. Step 6 A plus sign will appear next to the building icon indicating that there is infrastructure information at the next level down.
4-6 Setting Up Infrastructures view the rooms or cubicles you've added. The name of each Work Area appears next to a cubicle icon. Removing an Indoor Space Step 1 On the Cable Management Main Page, select Infrastructure on the SETUP menu. Step 2 Highlight the floor name or icon where the space is housed. Step 3 In the grid, click the space you wish to remove and click the Delete button.
Setting Up Infrastructures 4-7 Removing a Telecommunication Space Step 1 On the Cable Management Main Page, select Infrastructure on the SETUP menu. Step 2 Highlight the floor name or icon where the space is housed. Step 3 In the grid, click the space you wish to remove and click the Delete button. If there is termination hardware associated with the floor, a Cable Management warning box pops up: "The selected termination room has termination hardware associated with it.
4-8 Setting Up Infrastructures Removing an Outdoor Space Step 1 On the Cable Management Main Page, select Infrastructure on the SETUP menu. Step 2 Click on the campus name or icon. The Campus Info screen appears. Step 3 Click the Space List radio button to show outdoor spaces. Step 4 Click on the outdoor space you wish to remove and click on the Delete button. If there is anything located in this space (termination hardware, assets, etc.
Setting Up Infrastructures 4-9 A MUTOA is a faceplate or biscuit that contains several horizontal links and feeds more than one work station or user. From the faceplate, you may add as many horizontal links as you wish. See “Horizontal Links” on page 4-14. Ports Each faceplate can have one or more ports documented in Cable Management. Adding a Port: Step 1 On the Cable Management Main Page, select Infrastructure on the SETUP menu.
4-10 Setting Up Infrastructures Setting Up the Cabling Infrastructure Once the geographical infrastructure is set up using the SETUP menu on the Cable Management Main Page, you must click Launch Application on the Main Page and open the Cable Management application to set up the cabling infrastructure. While many elements of cabling infrastructure can be added at any time after the geographical infrastructure is set up, Faceplates and Termination Hardware should be set up first.
Setting Up Infrastructures Step 7 4-11 Select a Color Code ID from the drop-down list. This information is optional, and is used to describe the type of hardware that can be crossconnected. Defining Termination Hardware Cable Management comes with many Termination Hardware types already defined for you. If, however, you wish to track a type of Termination Hardware that has not been defined, you can define it yourself.
4-12 Setting Up Infrastructures Changing the status of a port or position Step 1 Click the Port/Position Details tab. Step 2 Click on the Port or Position in the Status column. A drop-down list appears that allows you to change the status of the Port/Position from Available or Used to Damaged. Step 3 Click the Save button to save changes. Connecting Termination Hardware to a Backbone Cable To connect Termination Hardware to a Backbone Cable, go to the Backbone Cables tab in the List View.
Setting Up Infrastructures 4-13 Step 5 The Descriptions columns allow you to assign descriptions you want to include for each kind of Asset. For example, for a computer, which is a Workstation/Data asset, you might want to include Model, Serial Number, CPU, RAM, Hard Drive, and Operating System (O/S). Step 6 Click Save to save your input. Step 7 To delete any asset type, click on the type, click the Delete button, and then click Save before exiting the window.
4-14 Setting Up Infrastructures Financials The Financials feature allows you to depreciate assets automatically. To do so, follow this procedure: Step 1 Click the Financials tab in the Detail area after selecting the needed asset in the spreadsheet area. Step 2 Click the button next to the Receipt Date field. Step 3 The Select Date calendar appears.
Setting Up Infrastructures 4-15 Horizontal Link (HL) Info Setting up a horizontal link Step 1 In the Navigator Tree, highlight the faceplate on the space where you want the link to originate. Step 2 Select the Horizontal Links category in the drop-down field in the List View section (upper right pane) of the screen. Step 3 Click the Add button in List View. The HL Info tab will be selected in the Detail View (lower right pane).
4-16 Setting Up Infrastructures Step 6 To delete any Horizontal Link type, click on the type, click the Delete button, and then click Save before exiting the window. Connecting Contacts to a Horizontal Link Only the basic information in the Horizontal Link Type Frame is required for you to continue setting up a Horizontal Link. You may, however, select users associated with this link. Step 1 Click the yellow ellipsis button next to the Contact field.
Setting Up Infrastructures 4-17 Connecting a Data Horizontal Link to a Mainframe Asset Step 1 From the Data Horizontal link, go to the Backbone Connection group box. Step 2 Click the ellipsis button next to the Mainframe PU field. Step 3 The Attach Asset window appears with Mainframe Assets listed. To find the correct asset easily, you can sort any column by clicking in the column heading. Select the mainframe to connect to. Click Connect. Step 4 Enter all appropriate LU's. Click Save.
4-18 Setting Up Infrastructures Editing the Key Sheet The Key Sheet is used to describe the type of phone, type of phone connection (line) from the phone switch, and voicemail information. The Key Sheet tab appears when you are creating a Voice/Modem horizontal link. The top bar contains fields that apply to the physical telephone: Button Table, Speaker, Phone Type, and Call Display. The form on the lower part of the tab contains information pertaining to the actual connection.
Setting Up Infrastructures 4-19 Splice Types (User Defined) Adding user-defined splices to the closure Step 1 Click the Add button in the Detail View. Enter the splice ID in the Splice ID column. Step 2 In the Type column, enter the splice type you wish to add, or select a type previously input. Step 3 In the Equipment column, enter the equipment you wish to add, or select existing equipment from the drop-down list.
4-20 Setting Up Infrastructures Adding a Backbone Step 1 Highlight the space on the Navigator Tree where the backbone cable will start. Step 2 Click the Add button in the List View area. Step 3 In the Detail View Backbone Info tab, enter the backbone's ID in the Backbone ID field. Step 4 Select a Backbone Type from the drop-down list. Step 5 Enter Cable Length, Start Pair/Strand, and End Pair/Strand. The grayed Number of Pair/Strands field is populated automatically. Step 6 Click Save.
Setting Up Infrastructures 4-21 Backbone Source Setting up the backbone source Step 1 Click the Source tab. The Connection Location box is populated with the selected source location. Step 2 In the Connection Device Type box, click the appropriate radio button: —Termination Hardware if this backbone starts on termination hardware. —Splice Enclosure if the backbone starts at a splice. —Asset if the backbone starts at an asset. Step 3 Click Save. Backbone Source Step 1 Click the Source tab.
4-22 Setting Up Infrastructures Backbone Pair/Strand Details Pair/Strand Details shows the status of every pair/strand on the current backbone cable. For every backbone cable attached to the highlighted space on the Navigator Tree, the Status column reflects whether the port or position is Available or Used. If a port becomes damaged, you can also change it here. Changing the status of a port Step 1 Click in the Status cell and select Damaged from the drop-down list. Step 2 Click Save.
Setting Up Infrastructures 4-23 Adding pathways used Step 1 Highlight the Pathways Used tab. Step 2 Click the Add button in the Detail area. The Location window appears. Select the first Pathway this backbone is in. Click Accept. Step 3 Segment, Pathway ID, Pathway Type, and Source are populated on the table. Step 4 Click Save to save the new information. The Segment column identifies the order in which the backbone uses each of the pathways.
4-24 Setting Up Infrastructures Adding a Conductor You can add a conductor after adding appropriate busbars for the highlighted space. Step 1 At the top of the List View, click the Conductors radio button. Step 2 Click the Add button in the List View. Step 3 In the Conductor Info tab, enter the Conductor ID. Step 4 Select the type from the Conductor Type drop-down list. Step 5 In the Source box, Building, Floor, and Space are populated with your location on the Navigator Tree.
Setting Up Infrastructures 4-25 Conductor Pathways Used Step 1 To ground a pathway, click the Connected Pathways tab, and then click the Add button. Step 2 The Select Location window appears. Highlight the pathway you wish to ground. Click OK. Step 3 Pathway ID, Pathway Type, Source Space ID, and Dest Space ID are populated. Step 4 Click Save to save all input information. Firestops A firestop is needed any time you penetrate a firewall, i.e., a floor, ceiling, or wall.
4-26 Setting Up Infrastructures Connecting a Firestop to a Pathway Connecting a Firestop to a Pathway must be done via the PathwaysConnected Firestops tab. See Connecting a Pathway to a Firestop. The Connected Pathways tab displays information from the Pathways category. When you connect to a firestop from a pathway, the information will appear here. You cannot connect to a pathway from this tab. Pathways Pathways house and transport cables within your company's infrastructure.
Setting Up Infrastructures 4-27 Connecting the Pathways All pathways set up within your facility can be interconnected. You should, however, be aware of situations where it would not be reasonable to connect certain pathways together, e.g., pathways in different buildings. Use the connections judiciously. Connecting to another pathway Step 1 Click the Connected Pathways tab on the Pathways Detail View for the selected pathway. Step 2 Click the Add button in the Detail View.
4-28 Setting Up Infrastructures Defining a Contact Cable Management comes with many Contact types already defined for you. If, however, you wish to track a type of Contact that has not been defined, you can define it yourself. Define a contact type Step 1 In the View Detail area, click the yellow ellipsis button to the right of the User Type field. Step 2 In the pop-up Customizable Fields window, click the Add button. Step 3 In the newly added row, enter the Type.
Setting Up Infrastructures 4-29 Creating Cable Management Specific Users Use the Contacts area to also manage the users with access to Cable Management. When adding users in Cable Management, give each one a User name in the Contacts Info tab Detail View. If you have Administrator permission, you can then select the level of read/write access for that user: Read Only, Administrator, or None.
4-30 Setting Up Infrastructures Sorting, Filtering, and Grouping Reports Selecting Data for a Report Each report has selection criteria specific to that report. These criteria filter the report. For example: —The Horizontal Link Cable Report window contains radio buttons to select All Criteria, By Date Tested, By HL Type, and By Location. —Selecting All means that all Horizontal Links stored in Cable Management are included in the report.
Setting Up Infrastructures 4-31 The Print Details Button You may also print out all detailed information for a specific item by clicking the Print Details button at the top of the List View section of the Cable Management user interface. For example: Step 1 Click the Print Details button. The View Detail section for the record opens in your default Internet browser. Step 2 Print the report from the browser.
4-32 Setting Up Infrastructures Spreadsheet Tool Spreadsheet Tool (Import from Excel) One of Cable Management's most useful tools is its ability to bulk-load large amounts of existing data into the Cable Management database. With this tool, any kind of data that can be converted or imported into a Microsoft Excel spreadsheet can be transferred with a few clicks to your Cable Management database.
Setting Up Infrastructures Step 4 4-33 The tool will open as a spreadsheet with the following tabbed worksheets, and a Help tab: —Assets —Termination Hardware —Backbone Cables —Horizontal Links —Users IMPORTANT Each component's worksheet functions independently of the others. The data categories are specific to that component, and the Check Data and Import Data macros work only with the data on the currently open worksheet. This ensures the accurate, successful transfer of data.
4-34 Setting Up Infrastructures Checking Data Step 1 With the active worksheet containing the data you wish to import, click the Check Data button. Step 2 If this is your first time using this function after launching the Spreadsheet Tool, an SQL Server Login window will open so you can access the database. In the top half of window, select the correct Server, and enter your Login ID and Password as needed.
Setting Up Infrastructures 4-35 Importing Data Step 1 With the checked data displayed in the active worksheet, click the Import Data button. Step 2 The data will be copied into the selected Cable Management database. Step 3 When the import process is finished, a message box will appear with the message, "Data Successfully Imported for X Rows," with X indicating the number of rows successfully imported.
4-36 Setting Up Infrastructures MA4000 Expense Management Cable Management User Guide - Issue 1
Appendix - 1 Appendix Product Functionality Termination Hardware Termination hardware for all cabling infrastructure is easy to set up. Cable Management makes it simple to locate termination hardware when you need to move cabling; it's also easy to track ports/positions and to see how each is being used. See “Adding Termination Hardware” on page 4-10. Ability to see termination hardware port/position details/status You can see status and details of termination hardware ports/positions. The Port/Pos.
Appendix - 2 Product Functionality Grounding Grounding for backbone cables, assets, pathways, and termination hardware can be set up in Cable Management. The busbar and conductors can be connected to pathways. See “Grounding” on page 4-23. Splices You can track the splices in backbone cables in Cable Management. See “Adding Splices” on page 4-18 and “Adding a Backbone” on page 4-20.
For additional information or support on this NEC Inforntia product, contact your NEC Infrontia representative.
NEC NEC Infrontia Corporation MA4000 Expense Management Cable Management User Guide NDA-31010, Issue 1
