user manual

EliteMail VMS/EliteMail Limited Issue 3
Reference 3 - 7
Directory Groups
A directory group lists subscribers with a common characteristic, such as
a department, location or schedule. Each directory group on the system
has a Groups Screen page. It is easy to distinguish between the pages for
message groups and the pages for directory groups; the word
DIRECTORY appears in all capital letters on the right side of the page.
Refer to Figure 3-2 A Directory Group.
Even though the directory group pages are included in the Groups Screen,
directory groups are different from message groups in these ways:
A message group lets you leave the same message for several
people at once. You cannot leave a message for a directory group.
Every directory group is owned by the system. Note that the upper
right part of the screen is identified by: DIRECTORY group of
•SYSTEM•.
A directory group can have its own System ID in the Directory ID
field. Callers press this ID to access the directory group. Assigning a
System ID to a directory group is optional. While most sites allow
callers to select a directory group from a directory menu (by pressing
a single digit instead of a System ID), you can also route callers to a
directory group using the GotoID field on a transaction box,
interview box, Operator Box, Public Interview Box, or even from a
subscriber mailbox.
The list of members under Member name also includes the member
recorded name (in the Voice column to the right of Member name),
and Extension # ID (in the column labeled Ext # ID). Each subscriber
recorded name and Extension # ID are added automatically, when
you add the subscriber to the directory group.
Figure 3-2 A Directory Group