Plain-paper digital Fax/Copier/Printer/Scanner Scanner and Fax Guide Please read this guide before operating this machine. After you finish reading this guide, keep it handy for easy reference.
Chapter 1 Basic Scan Functions 1 Chapter 2 Advanced Scan Functions 2 Chapter 3 Basic Fax Functions 3 Chapter 4 Advanced Fax Functions 4 Chapter 5 Specifying Destinations 5 Chapter 6 Communication Management 6 Chapter 7 Device Settings 7
Contents How to Read This Manual.......................................................................................... vi Symbols.......................................................................................................................vi Key Descriptions.......................................................................................................vii Screens.......................................................................................................................
Importing the Data in a TWAIN Box....................................................................2-49 Chapter 3 Basic Fax Functions Initial Setup (User Install)........................................................................................3-2 Registering the User Install....................................................................................3-3 Basic Faxing................................................................................................................
Security Reception.................................................................................................4-49 PIN Masking..........................................................................................................4-51 Useful Reception Functions....................................................................................4-54 Automatically Distributing Received Documents (Auto Distribution)...............4-54 Setting the Separator Page............................................
Specifying Default Scanner Settings....................................................................7-39 Specifying Default E-mail Transmission Settings...............................................7-43 Specifying Default Fax Settings............................................................................7-46 Registering Other Settings.....................................................................................7-51 Registering / Editing Templates.............................................
How to Read This Manual Symbols In this manual, the following symbols are used with the items where important operational and safety information must be observed. Symbol Meaning Warning Describes warnings to protect yourself and others from serious or potentially fatal injury if you handle the machine incorrectly. For safe operation, please follow instructions carefully.
Key Descriptions In this manual, the operating keys are described as follows: The key names on the control panel are shown in < >, and the key names on the touch panel are in [ ]. Keys on the control panel Enclosed in < >, for example, . Touch panel keys Enclosed in [ ], for example, [Contrast]. Screens This manual uses the screens of the MFX-2550 standard model, unless otherwise stated. The screens you see may differ, depending on the options installed.
viii How to Read This Manual
Chapter 1 Basic Scan Functions Basic Scanning.............................................................................................................1-2 Scanning to an E-mail Address...............................................................................1-2 Scanning to a Shared PC Folder.............................................................................1-4 Scanning to a User...................................................................................................
Basic Scanning Scanning to an E-mail Address You can attach the data for a scanned document to an e-mail for transmission. Internet 11 Load the document, and press . ••For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide. ••Set the document type, contrast, and resolution as necessary. (See page 1-20.) 22 Change the file format (see page 2-30) and specify advanced settings such as entering a message (see page 2-22), as necessary. 33 Press the [e-mail] tab.
55 Press . ••If you selected a destination from the address book, this step is not required. ••If you loaded the document in the ADF, this concludes the procedure. 66 If you loaded the document on the document glass, load the next document, and Basic Scan Functions press [Next Doc]. 1 To finish scanning, press [Complete]. 77 Repeat step 6 to scan all the documents. To finish scanning, press [Complete]. Note You can register often-used destinations in the [Faves] tab. (See page 7-36.
Scanning to a Shared PC Folder You can save a scanned document to a shared folder in a computer on the network. Shared 2 Shared 1 Network Note The folder to register must have shared folder settings specified on the computer you are using in advance. 11 Load the document, and press . ••For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide. ••Set the document type, contrast, and resolution as necessary. (See page 1-20.
33 Press the [PC/USB] tab, and then [Folder]. Basic Scan Functions 1 44 Press [Browse]. The list of computers or networks is displayed. ••If the target folder has been registered as a shortcut in advance, select it from the list of shortcuts. ••If the target folder is registered in the [Faves] tab, you can select it from the [Faves] tab.
55 Specify the shared folder to save the data to, and press [Enter]. ••Press [Root] to return to the list of computers or networks. ••Press [Back] to return to the previous screen. ••Press [Cancel] to close the screen. 66 Repeat steps 4 to 5 to specify all the destinations. ••You can also specify e-mail addresses, FTP servers, user boxes, and the shared box as destinations. ••To confirm a specified destination, press [Location].
Note Scanning to a User You can store a scanned document in a box in the memory of the machine. Registered users can download the data from a computer using a Web browser and transmit it via e-mail. There are two types of boxes that scanned documents can be saved to. •• User boxes: These are the boxes that belong to each registered user. •• Shared box: This is the shared box that all users can use.
22 Specify the advanced settings such as the storage period, as necessary. (See page 2-4.) 33 Press the [PC/USB] tab, and then [User]. 44 Specify the destination. ••To specify a user group, press the [Group] and then specify the group. ••If destinations are registered in the [Faves] tab, you can also select a destination from the [Faves] tab. ••If you loaded the document in the ADF, this concludes the procedure.
55 If you loaded the document on the document glass, load the next document, and press [Next Doc]. Basic Scan Functions 1 To finish scanning, press [Complete]. 66 Repeat step 5 to scan all the documents. To finish scanning, press [Complete]. Note You can register often-used destinations in the [Faves] tab. (See page 7-36.
Scanning to USB Memory You can save a scanned document to USB memory connected to the machine. USB memory Note •• Only USB memory formatted with FAT12, FAT16, or FAT32 can be used. •• USB memory with a security function, memory card readers connected via USB, USB memory via an extension cable and USB hub, and USB memory that does not meet the USB standards, are all unsupported. •• If the USB memory becomes full while the data is being saved, the data that is being written is all deleted.
33 Connect the USB memory to the machine. 44 Specify advanced settings such as changing the file format, as necessary. (See page 2-4.) 55 Press . If you loaded the document in the ADF, this concludes the procedure. 66 If you loaded the document on the document glass, load the next document, and press [Next Doc]. To finish scanning, press [Complete]. Proceed to step 8. 77 Repeat step 6 to scan all the documents. To finish scanning, press [Complete].
88 When the message “Scan Ready” is displayed on the screen, remove the USB memory. Note If you connect USB memory when the machine is in the ready state, the [Scan To USB] and [USB To Print] buttons are displayed. Press [Scan To USB], and perform the procedure in steps 4 to 7.
Scanning to an FTP Server FTP Server Network 11 Load the document, and press . ••For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide. ••Set the document type, contrast, and resolution as necessary. (See page 1-20.) 22 Specify advanced settings such as changing the file format, as necessary. (See page 2-4.) 33 Press the [PC/USB] tab, and then [FTP].
44 Press [Host]. ••If the target FTP server has been registered as a shortcut in advance, select it from the list of shortcuts. ••If the target FTP server is registered in the [Faves] tab, you can select it from the [Faves] tab. 55 Press [Link]. 66 Enter the link to the FTP server, and press [Enter]. ••Start the link with two slashes (“//”). ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
77 Press [User Name]. 88 Enter the user name, and press [Enter]. Basic Scan Functions 1 ••Up to 64 characters can be entered. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 99 Press [Password]. 111 Enter the password, and press [Enter]. ••Up to 28 characters can be entered. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 111 Press [Enter].
111 Press . ••If you selected a destination from the list of shortcuts, this step is not required. ••If you loaded the document in the ADF, this concludes the procedure. 111 If you loaded the document on the document glass, load the next document, and press [Next Doc]. To finish scanning, press [Complete]. 111 Repeat step 14 to scan all the documents. To finish scanning, press [Complete]. Note •• You can register often-used destinations in the [Faves] tab. (See page 7-36.
Scanning to a Printer You can transmit a scanned document to another printer for printing via a computer. Network Note •• To use this function, it is necessary to install the “Scan to Print Monitor” utility software in a computer in advance, and register the printer and MFP to use in Scan to Print Monitor. For details, refer to “Registering a Color Printer”. (See page 7-30.) •• Even if the Scan to Print Monitor is not started, you may be able to use the Scan to Print function.
22 Specify the advanced settings such as the color adjustment, as necessary. (See page 2-4.) 33 Press the [Apps] tab, and then [Scan to Print]. 44 Select the printer. 55 To sort the output, press [Sort]. 66 Enter the number of copies to print using the numeric keys. 77 Press . If you loaded the document in the ADF, this concludes the procedure.
88 If you loaded the document on the document glass, load the next document, and press [Next Doc]. Basic Scan Functions 1 To finish scanning, press [Complete]. 99 Repeat step 8 to scan all the documents. To finish scanning, press [Complete].
Basic Scan Settings Select the document type, contrast, and resolution, etc. according to the document and its text. Note You can also change the default settings, as necessary. (See page 7-39.) Setting the Document Type Set the document type to scan with according to the document. Text: Auto: Photo: Select this when you want to scan text. Select this when you want to set the document type automatically. Select this when you want to scan photos. 11 Load the document, and press .
33 Select the desired document type, and press [Enter]. Basic Scan Functions 1 44 Specify the destination, and press . ••For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) ••If you loaded the document in the ADF, this concludes the procedure. ••If you loaded the document on the document glass, load the next document, and press [Next Doc]. To finish scanning, press [Complete]. Setting the Contrast Set the contrast to scan with according to the document.
22 Press [Contrast]. If [Contrast] is not displayed, press [Advanced] and then select [Contrast]. 33 Select the desired contrast, and press [Enter]. Lighter Lightest Normal Darker Darkest 44 Specify the destination, and press . ••For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) ••If you loaded the document in the ADF, this concludes the procedure. ••If you loaded the document on the document glass, load the next document, and press [Next Doc].
Setting the Resolution You can set the resolution for scanning. If you set a high resolution, the document will be scanned clearly, but the size of the created data will be large. Basic Scan Functions 11 Load the document, and press . 1 For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide. 22 Press [Resolution]. If [Resolution] is not displayed, press [Advanced] and then select [Resolution]. 33 Select the desired resolution, and press [Enter].
44 Specify the destination, and press . ••For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) ••If you loaded the document in the ADF, this concludes the procedure. ••If you loaded the document on the document glass, load the next document, and press [Next Doc]. To finish scanning, press [Complete]. Setting the Scan Format You can set whether to scan the document in color or monochrome. 11 Load the document, and press .
Chapter 2 Advanced Scan Functions Introduction to Advanced Functions.....................................................................2-2 Advanced Scan Features...........................................................................................2-4 Specifying the Scan Size (Scan Size).......................................................................2-4 Zoom Scanning (Zoom).............................................................................................
Introduction to Advanced Functions This product includes the following scan functions. Scan Size You can transmit or save an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size. (See page 2-4.) Zoom You can transmit or save an image scanned with an enlargement ratio or reduction ratio. (See page 2-6.) Broadcast You can transmit to multiple destinations with a single operation.
Scan Path Notification You can receive an e-mail regarding the location that the scanned document was saved to. (See page 2-33.) Hold Time You can set the storage period (hold time) for documents saved in a box. (See page 2-38.) Comments You can enter comments for documents saved in a box. (See page 2-39.) Using ScanTag The ScanTag feature allows you to enter and send a metadata tag automatically to a network computer. (See page 2-40.
Advanced Scan Features Specifying the Scan Size (Scan Size) You can transmit or save an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size. Note •• When you scan using the document glass, only an area from the reference setting position equal to the set scan size is scanned. •• When you scan using the ADF, only an area from the center with a width equal to the set scan size is scanned.
22 Press [Advanced]. 1 Advanced Scan Functions 2 33 Press [Scan Size]. 44 Select the scan size, and press [Enter]. 55 Press [Close]. 66 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.
Zoom Scanning (Zoom) You can transmit or save an image scanned with an enlargement ratio or reduction ratio. Note •• When enlarging the scan, you can only use the document glass. •• You can set a zoom ratio between 50% and 400% when using the document glass and between 50% and 100% when using the ADF. •• Depending on the selected zoom ratio, some of the image may be left out or there may be extra blank areas on the paper. 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Zoom].
66 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) 1 You can transmit to multiple destinations with a single operation. You do not need to scan the document repeatedly for each individual destination. 2 Note Advanced Scan Functions Transmitting to Multiple Destinations (Broadcast) •• If you want to transmit to registered destinations, enable the Broadcast function.
55 Specify the destination. ••For details on specifying the destination for Scan to e-mail, refer to “Specifying Destinations”. (See page 5-2.) ••For details on specifying other destinations, refer to “Basic Scanning”. (See page 1-2.) 66 Repeat step 5 to specify all the destinations. ••If you specify a registered destination, that destination will be canceled if you select it again. ••Press [Location] to confirm or delete the specified destinations.
33 Press [Next Doc.]. 1 Advanced Scan Functions 2 44 Select [ON], and press [Enter]. If you select [OFF], the next document setting is disabled. 55 Press [Close]. 66 Specify the destination, and press . ••For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) ••When the loaded documents have been scanned, the message “Set next document” is displayed. 77 Load the next document to scan.
88 Press [Next Doc] or . When the loaded documents have been scanned, the message “Set next document” is displayed. 99 If you want to scan another document, repeat steps 7 to 8. 111 When you have finished scanning all the documents, press [Complete]. Duplex Scan You can easily scan a two-sided document using this mode. Just load page one of the duplex document in the ADF, and press . The machine will prompt you on the following steps.
33 Press [Duplex Scan]. 1 44 Select [Long Edge] or [Short Edge], and press [Enter]. 55 Press [Close]. 66 Specify the destination, and press . ••For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) ••When the front side scan is over, the machine shows the following screen: 77 Set the backside of the duplex document, and press [Start] or .
Note Refer to the illustration below to select the binding type. Document Letter, Legal, A4, F4 or other portrait document Binding position Image Long edge Short edge Half-letter , A5 or other landscape document Long edge Short edge Adjusting the Scan Color (Color Adjustment) When performing color scanning, you can adjust the image to suit your requirements. Note •• The color can only be adjusted when the scan format is set to “Color”. For details on setting the scan format, see “Basic Scanning”.
Adjusting the Contrast You can set the image contrast (the difference between light and dark) to seven different levels, from -3 (low) to +3 (high). -: The difference between brightness and darkness reduces and the whole image becomes dark. +: The light parts become lighter, and the dark parts darker. 1 -3 -2 -1 0 +1 +2 +3 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Color Adjust]. 44 Press [Contrast].
55 Select the contrast, and press [Enter]. 66 Press [Close] twice. 77 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Adjusting the Sharpness You can set the image sharpness (the sharpness or softness) to seven different levels, from -3 (low) to +3 (high). -: Softens texts and lines. +: Sharpens texts and lines. -3 -2 -1 0 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Color Adjust].
44 Press [Sharpness]. 1 Advanced Scan Functions 2 55 Select the sharpness, and press [Enter]. 66 Press [Close] twice. 77 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.
Adjusting the Hue You can set the image hue (the balance of red and green, centered on light orange) to seven different levels, from -3 (red) to +3 (green). -: Turns the color tone red. +: Turns the color tone green. -3 -2 -1 0 +1 Note To Adjust hue, set the contrast to “Normal”. (See page 1-21.) 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Color Adjust]. 44 Press [Hue]. 55 Select the hue, and press [Enter].
66 Press [Close] twice. 77 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) 1 You can set the image saturation (the color vibrancy) to seven different levels, from -3 (low) to +3 (high). -: Lessens the color to make the image closer to grayscale. +: Enhances the color to make the color of the image more vibrant. -3 -2 -1 0 +1 +2 +3 Note To Adjust saturation, set the contrast to “Normal”. (See page 1-21.
55 Select the saturation, and press [Enter]. 66 Press [Close] twice. 77 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Adjusting the Lightness You can set the image lightness (brightness and darkness) to seven different levels, from -3 (low) to +3 (high). -: Darkens the entire image. +: Lightens the entire image. -3 -2 -1 0 +1 +2 Note To Adjust lightness, set the contrast to “Normal”. (See page 1-21.
44 Press [Lightness]. 1 Advanced Scan Functions 2 55 Select the lightness, and press [Enter]. 66 Press [Close] twice. 77 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.
Adjusting the RGB You can set the ratio of R (red) to seven different levels, from -3 to +3. -: Lessens red, and enhances cyan. +: Enhances red, and lessens cyan. -3 -2 -1 0 +1 +2 +3 You can set the ratio of G (green) to seven different levels, from -3 to +3. -: Lessens green, and enhances magenta. +: Enhances green, and lessens magenta. -3 -2 -1 0 +1 +2 +3 You can set the ratio of B (blue) to seven different levels, from -3 to +3. -: Lessens blue, and enhances yellow.
44 Press [RGB]. 1 55 Select [R], [G], or [B], select the color ratio, and press [Enter]. 66 Press [Close] twice. 77 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.
Editing the Message for Transmission (E-Mail Subject) When transmitting a scanned image via e-mail, you can edit the body and subject of the e-mail you’re sending. You can also enter the body of the e-mail using a template registered in advance. Note •• For details on registering e-mail templates, refer to “Registering / Editing Templates” (see page 7-51) or “Setting Templates” in Chapter 3 of the OfficeBridge Guide. •• This function can be used with Scan to e-mail. 11 Load the document, and press .
55 Select the template to use, and press [Enter]. 1 ••If you want to enter a new subject and text without using a template, select a box with nothing registered in it. If all the boxes already have a template registered, select any box from 01 to 10. ••If you selected [Auto Subject + Text], you cannot edit the subject and mail text. Proceed to step 10. ••If you selected [Auto Subject], you can only edit the mail text. Proceed to step 8. 66 Press [Subject].
77 Enter the subject, and press [Enter]. ••Up to 80 characters can be entered for the subject. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 88 Press [Mail Text]. If you do not want to edit it, proceed to step 10. 99 Enter the mail text, and press [Enter]. ••Up to 1024 characters can be entered for the message. ••Press [ ] to enter a line break. A line break takes up two characters.
Setting the File Name (File Name) Note •• If you do not edit the file name, the current year, month, day, and time are automatically used as the file name when the data is transmitted or saved. For example, the file name for a TIFF file created at 1:30:30 pm on the 15th of January, 2010 will be “20100115133030.tif”. •• For details on registering filenames, refer to “Registering / Editing File Names” (see page 7-55) or “Setting Templates” in Chapter 3 of the OfficeBridge Guide.
44 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Using a Registered File Name 11 Load the document, and press . 22 Press [File Name]. If [File Name] is not displayed, press [Advanced] and then select [File Name]. 33 Press [List]. 44 Select the file name you want to use.
55 Edit the file name as necessary, and press [Enter]. 1 ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. ••If you do not want to edit it, proceed to step 6. 66 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Transmitting Scanned Data as Individual Files (Batch Scan) When the “Batch Scan” function is on, it means that all scanned pages will be saved as one file.
44 Select [OFF], and press [Enter]. If you select [ON], the batch scan setting is enabled. 55 Press [Close]. 66 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Attaching a File (Attachment) You can attach a file on the network (Word, Excel, etc) when transmitting or scanning a document.
44 Press [Browse], and search the network for the folder where the file you want to attach is located. 1 If folder shortcuts are registered, select the shortcut for the folder where the file you want to attach is located. 55 Specify the file to attach, and press [Enter]. Press to display detailed information for the file. To close the detailed information screen, press [Close]. 66 To continue to attach files, press [Shortcut] and repeat steps 4 to 5 of the operation.
Selecting the File Format (File Format) You can select the file format (TIFF, PDF, etc) for sending. Available File Formats For monochrome scanning: For color scanning: TIFF, PDF, or encrypted PDF JPEG, PDF, or encrypted PDF Encrypted PDF Settings When you have selected encrypted PDF for the file format, you can also specify the following settings. Item Description *1 Encryption Level Select Low (40-bit RC4), High (128-bit RC4), or High (128-bit AES).
33 Press [FileFormat]. 1 Advanced Scan Functions 2 44 Select the file format. The selectable file formats differ according to the selected scan format (color or monochrome). 55 If you selected encrypted PDF in step 4, press [PDF w/ Password] to change the encryption settings. Otherwise, proceed to step 8.
66 Set the detailed encryption settings, as necessary. 77 Press [Close]. 88 Press [Enter]. 99 Press [Close]. 111 Specify the destination, and press . ••For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) ••If you selected a file format other than encrypted PDF, the procedure is complete. 111 To set a password for opening the document, enter the password and press [Enter]. If you do not want to set a password for opening the document, press [Enter] without entering a password.
111 To set a permissions password, enter the password and press [Enter]. 1 If you do not want to set a permissions password, press [Enter] without entering a password. 111 Enter the password set in step 13 again, and press [Enter]. If you did not enter a password in step 13, this screen is not displayed. Receiving File Path Notification E-mail (Scan Path Notification) You can receive an e-mail regarding the location that the scanned document was saved to.
33 Press [Scan Path]. 44 Select [ON], and press [Enter]. If you select [OFF], the scan path notification setting is disabled. 55 Press [Close]. 66 Specify the destination, and press . For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Note •• The notification e-mail is sent to the e-mail address registered in the user information. This function can only be used if an e-mail address is registered in the user information.
Setting Document Categories (Category) Note •• This function can be used with Scan to Box. •• The data is not classified unless you enter a document category. The document category can also be changed after saving the data. •• For details on registering document categories, refer to “Registering / Editing Document Categories” (see page 7-56) or “Setting Templates” in Chapter 3 of the OfficeBridge Guide. Setting a New Document Category 11 Load the document, and press . 22 Press [Advanced].
44 Enter the document category, and press [Enter]. ••Up to 20 characters can be entered. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 55 Press [Close]. 66 Specify the destination, and press . For details on the procedure, refer to “Scanning to a User”. (See page 1-7.) Using a Document Category 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Category]. 44 Press [List].
55 Select the document category that you want to use. 1 66 Edit the document category, as necessary, and press [Enter]. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. ••If you do not want to edit it, proceed to step 7. 77 Press [Close]. 88 Specify the destination, and press . For details on the procedure, refer to “Scanning to a User”. (See page 1-7.
Setting the Hold Time (Hold Time) You can set the storage period (hold time) for documents saved in a box. Note •• This function can be used with Scan to Box. •• You can set a storage period of 1 to 99 days, or unlimited. The day the data is saved is not included in the storage period. This means that if you set a storage period of one day, the data will be stored until the day after the data was saved. 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Hold Time].
77 Specify the destination, and press . For details on the procedure, refer to “Scanning to a User”. (See page 1-7.) 1 Adding Comments (Comments) You can enter comments for documents saved in a box. 2 Note Advanced Scan Functions This function can be used with Scan to Box. 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Comments]. 44 Enter the comments, and press [Enter]. ••Up to 1024 characters can be entered.
55 Press [Close]. 66 Specify the destination, and press . For details on the procedure, refer to “Scanning to a User”. (See page 1-7.) Using ScanTag The ScanTag feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer. Note Set ScanTag before using this function.
44 Set ScanTag. 1 ••If the selected ScanTag setting has been defined as requiring user authentication and you have not logged in, the login screen will appear. For details on logging in, refer to Chapter 1, “Logging In / Logging Out” in the Administrator’s Guide. ••If the tag entry was set to “List Input”, the defined text strings will appear askeys. Select a value from the list. (If the text string is defined as editable, the character entry screen will appear.
77 Press [Yes] to scan another document using the tag settings in step 4. ••Press [No] to complete the operation or specify different tag settings. ••When you are logged in, the log out screen is displayed. Press [Yes] to log out.
Scanning Documents Using a TWAIN Box You can use application software that supports TWAIN devices to use this product as a scanner. The scanned documents are stored in a TWAIN box, and then imported by the application software. 1 •• Install the TWAIN driver to the computer in advance. For details on installing the driver, refer to Chapter 2, “Installing to Windows” in the Printer Guide. •• You can also connect the computer and the machine with a USB cable to retrieve data.
55 Select the TWAIN box in which you want to store the document. 66 If an I.D. code is set for the TWAIN box, enter the I.D. code and press [Enter]. If an I.D. code has not been set, proceed to step 7. 77 Press [Yes] or . Note •• Up to 99 files can be stored in a single box. •• Up to 9,999 pages of documents can be stored as a single file.
Deleting Stored Documents 11 Press . 1 22 Press [Advanced]. 2 Advanced Scan Functions 33 Press [TWAIN Box]. 44 Press [Delete]. 55 Select the TWAIN box in which the documents you want to delete are stored. 66 If an I.D. code is set for the TWAIN box, enter the I.D. code and press [Enter]. If an I.D. code has not been set, proceed to step 7.
77 Select the data you want to delete. To delete all the data stored in the box, press [All Clear]. 88 Press [Yes]. Press [No] to close the screen without deleting the data. 99 Press [Close]. To continue deleting data, repeat the operation from step 5.
Changing the Settings for a TWAIN Box You can register a name and I.D. code for a TWAIN box. 1 22 Press [Register]. 2 Advanced Scan Functions 11 Press . 33 Press [TWAIN Box]. 44 Select the TWAIN box you want to register or edit the name or I.D. code for. 55 If an I.D. code is set for the TWAIN box, enter the I.D. code and press [Enter]. If no I.D. code is set, proceed to step 6.
66 To register or edit the name, press [Box Name]. If you do not want to register or edit the name, proceed to step 8. 77 Register or edit the name, and press [Enter]. ••Up to 16 characters can be entered. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 88 To register or edit the I.D code, press [I.D.Code]. If you do not want to register or edit the I.D. code, proceed to step 10.
99 Register or edit the I.D. code, and press [Enter]. 1 ••Up to 4 characters can be registered. ••To disable the I.D. code, enter “0000”. 111 Press [Enter]. To continue to change other TWAIN box settings, repeat steps 3 to 10 of the operation. Importing the Data in a TWAIN Box You can import the data stored in a TWAIN box using application software that supports TWAIN. The procedure for using Microsoft Office Document Scanning is described here as an example.
22 Click [Scan] and select “Muratec MFX-25xx NW Scan”. If you connected the computer and the machine with a USB cable, select “Muratec MFX-25xx Scan”. 33 Click [OK]. 44 Start scanning. 55 Select the TWAIN box. If an I.D. code is set, enter the I.D. code, and press [OK].
Description File Number Displays the file number automatically assigned at the machine. Date/Time Displays the date and time that the document was stored in the TWAIN box. Pages Displays the number of pages for the stored document. B/W / Color Displays whether the image was scanned with the monochrome or color scan format. Preview Select [Preview] to display the scanned document. Page range Enables you to set which page to load when a file has multiple pages.
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Chapter 3 Basic Fax Functions Initial Setup (User Install)........................................................................................3-2 Registering the User Install....................................................................................3-3 Basic Faxing................................................................................................................3-18 Transmitting Faxes................................................................................................
Initial Setup (User Install) In some countries you are required by law to indicate the sender name and fax number on every fax you send. YOU MUST THEREFORE STORE THE SENDER NAME AND FAX NUMBER IN YOUR MACHINE BEFORE USING IT. Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page. This text lists a sender name, called the Transmit Terminal Identifier (TTI), and a fax number.
Time zone A time zone is a region that adopts the same time differences as the ones from the Royal Observatory, Greenwich, England (within ± 12 hours), usually regarded as standard time around the world. (See page 3-15.) Caller ID Set this mode to ON to display the caller number (Caller ID) on the display while the machine is beeing called. This is an optional service provided by your telephone company. (See page 3-17.) These settings can be changed at any time.
33 Press [User Install]. 44 Press [Language]. 55 Select the language, and press [Enter]. 66 If “The language was changed. Try to turn on power.” is displayed on the screen, turn the power of the machine OFF and then ON again. If the message is not displayed, this step is not required.
Setting the Date & Time Set the current time in the order of year (4 digits), month (2 digits), day (2 digits), hour (24-hour clock, 2 digits), and minutes (2 digits). 1 11 Press . 2 22 Press [Management]. If an administrator password is set, enter the password and press [Enter]. Basic Fax Functions 33 Press [User Install]. 3 44 Press [Time Setting]. 55 Select [AM] or [PM] and enter the current date and time, and press [Enter]. You can use [], [], [], [], and the numeric keys.
Setting Communication Line Set the dialing type needed for the fax machine, either “Tone” or “Pulse”. 11 Press . 22 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 33 Press [User Install]. 44 Press [Communication Line]. 55 Select the dialing type, and press [Enter].
Setting Daylight Savings Time Select the validity for the daylight saving time. 11 Press . 1 22 Press [Management]. 2 33 Press [User Install]. 3 Basic Fax Functions If an administrator password is set, enter the password and press [Enter]. 44 Press [Set Daylight Saving]. 55 Select [ON] or [OFF], and press [Enter].
Setting the Broadcast Transmission Option Select whether to start transmission when registered destination is selected (“OFF”), or when is pressed with all destinations selected (“ON”). Note The broadcast setting is enabled for both scan transmission and fax transmission. 11 Press . 22 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 33 Press [User Install]. 44 Press [Broadcast]. 55 Select [ON] or [OFF], and press [Enter].
Setting the Fax Reception Mode Select the reception mode that best matches the machine usage. 11 Press . 1 22 Press [Management]. 2 33 Press [User Install]. 3 Basic Fax Functions If an administrator password is set, enter the password and press [Enter]. 44 Press [Fax Reception Mode]. 55 Select the reception mode, and press [Enter].
Setting the Dial Tone Detection Select if you set the dial tone detection. Select [OFF] normally. 11 Press . 22 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 33 Press [User Install]. 44 Press [Dial Tone Detect]. 55 Select [ON] or [OFF] to detect or not detect the dial tone, and press [Enter]. If you select [ON], you cannot transmit the faxes through a line that cannot acquire a dial tone.
Registering Your Name or Company Name (TTI) You can register three TTI’s (Transmit Terminal Identifier). 11 Press . 1 22 Press [Management]. 2 33 Press [User Install]. 3 Basic Fax Functions If an administrator password is set, enter the password and press [Enter]. 44 Press [TTI Enter/Edit]. 55 Press [TTI 1].
66 Enter the sender name (your name or company name), and press [Enter]. ••You can enter up to 22 characters for the sender name. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 77 To register TTI 2 and TTI 3, press [TTI 2] or [TTI 3], and repeat the operation in step 6.
Selecting the Default TTI Select the TTI that will be used most often. 11 Press . 1 22 Press [Management]. 2 33 Press [User Install]. 3 Basic Fax Functions If an administrator password is set, enter the password and press [Enter]. 44 Press [Default TTI]. 55 Select the TTI , and press [Enter].
Entering Your Fax Number 11 Press . 22 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 33 Press [User Install]. 44 Press [TTI Number]. 55 Use the numeric key to enter the TTI number, and press [Enter]. ••This number can contain up to 20 characters. ••To enter “+” symbol before your country code, press [+]. ••To make long numbers easier to read, press [-] to enter it. ••To erase a number, press [Clear].
Time Zone “Time zones” refer to the difference in time (up to ±12 hours) between countries from the Greenwich Observatory in England, which is taken to be standard time, and to regions that use the same difference. 11 Press . 1 2 22 Press [Management]. If an administrator password is set, enter the password and press [Enter]. Basic Fax Functions 33 Press [User Install]. 3 44 Press [Time Zone].
55 Use the numeric keys to enter your time zone, and press [Enter].
Setting Caller ID Set this mode to ON to display the caller number (Caller ID) on the display while the machine is being called. This is an optional service provided by your telephone company. Consult your telephone company for the serivece details. 11 Press . 1 2 22 Press [Management]. If an administrator password is set, enter the password and press [Enter]. Basic Fax Functions 33 Press [User Install]. 3 44 Press [Caller ID]. 55 Select [ON] or [OFF], and press [Enter].
Basic Faxing Transmitting Faxes This section describes the often-used basic procedure for transmitting faxes. 11 Load the document, and press . ••For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide. ••Set the resolution and contrast as necessary. (See page 3-24.) 22 Enter the number of the destination. ••Dialing options can be inserted. (See page 3-27.) ••Destinations can also be selected from the address book.
44 If you loaded the document on the document glass, load the next document, and press [Next Doc]. 1 2 Basic Fax Functions 3 Press [Tx Start] to start transmission. 55 Repeat step 4 to scan all the documents. To finish scanning, press [Tx Start]. Note •• For details on canceling transmission, refer to “Canceling / Checking Faxes”. (See page 3-30.) •• Transmissions can be reserved while the machine is communicating. The reserved transmission will start when the current job is completed.
22 Press [Monitor] or pick up the handset. ••Confirm the dial tone. ••If [Monitor] is not displayed, press [Advanced] and then select [Monitor]. ••If an optional handset is connected, pick up the optional handset. ••If an external phone is connected, pick up the handset of the external phone. 33 Specify the destination. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.
Redialing “Redialing” refers to the process of transmitting to a previous destination again. The machine supports the following two types of redialing: •• Manual redialing •• Automatic redialing Note You cannot use manual redialing or automatic redialing when performing manual transmission. 1 2 Manual Redialing The machine memorizes the latest 10 destinations transmitted to using the numeric keys. You can recall the memorized numbers to transmit a fax again.
Transmitting to Multiple Recipients (Broadcast) This function enables you to transmit the same fax to many destinations in one operation, thereby eliminating the need to scan and transmit the fax to each individual destination. Note •• If you want to transmit to address book destinations or groups, enable the Broadcast function. If you want to specify destinations using other methods, you can specify multiple destinations even if the Broadcast function is disabled.
33 Specify the destination. 1 2 For details on specifying the destination, refer to “Selecting from the Address Book”. (See page 5-2.) 44 Repeat step 3 to specify all the destinations. ••If you specify a destination in the address book, that destination will be canceled if you select it again. ••Press [Location] to confirm or delete the specified destinations. For details, refer to “Confirming Specified Destinations”. (See page 5-18.) 55 Press .
66 If you loaded the document on the document glass, load the next document, and press [Next Doc]. Press [Tx Start] to start transmission. 77 Repeat step 6 to scan all the documents. To finish scanning, press [Tx Start]. Note For details on canceling transmission, refer to “Canceling / Checking Faxes”. (See page 3-30.) Basic Transmission Settings You can set the resolution and contrast in accordance with the document and its text, and insert a dial number.
22 Press [Resolution]. 1 2 If [Resolution] is not displayed, press [Advanced] and then select [Resolution]. 33 Select the desired resolution, and press [Enter]. 44 Specify the destination, and press . ••For details on specifying the destination, refer to “Selecting from the Address Book”. (See page 5-2.) ••If you loaded the document in the ADF, this concludes the procedure. ••If you loaded the document on the document glass, load the next document, and press [Next Doc].
Setting the Contrast Set the contrast to scan with according to the document. • Lightest: • Lighter: • Normal: • Darker: • Darkest: Select to scan with the lightest contrast. Select to scan with a contrast lighter than the standard contrast. Select to scan with the normal contrast. Select to scan with a contrast darker than the standard contrast. Select to scan with the darkest contrast. 11 Load the document, and press . 22 Press [Contrast].
Dialing Options You can insert dialing options when entering fax numbers or when registering address book destinations. Option1 1 Functions and Applications Hyphen — Makes the entered fax number easier to see. (Example) 111-1111-1111 Pause /P This is used to open a space between dials. To increase the pause time, enter multiple pause options. The time for each pause can also be changed in the settings. (See page 7-49.
44 Enter the desired dialing option. Dialing options can also be inserted from the fax number entry screen. 55 Specify the destination, and press . ••For details on specifying the destination, refer to “Selecting from the Address Book”. (See page 5-2.) ••If you loaded the document in the ADF, this concludes the procedure. ••If you loaded the document on the document glass, load the next document, and press [Next Doc]. Press [Tx Start] to start transmission.
22 Press [Advanced]. 33 Press [Memory Tx]. 1 2 ••The memory transmission function is enabled / disabled each time you press [Memory Tx]. ••Select [ON] to perform memory transmission or [OFF] to perform real time transmission. 44 Press [Close]. 55 Specify the destination, and press . ••For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) ••If you loaded the document in the ADF, this concludes the procedure.
Canceling / Checking Faxes You can cancel fax transmissions and check currently reserved transmissions. You can also check the communication result of the latest fax jobs. If there is a reserved fax, illuminates. Canceling / Checking the Current Document You can cancel or check the current document. On the Review Jobs screen the following statuses are displayed for each destination. Reserved Displayed for a destination that has not yet started transmission.
44 Select the destination you want to cancel, and press [Delete]. You can select multiple destinations. 1 2 If you do not want to cancel a destination, press [Close]. This ends the procedure. 55 Press [Close]. Canceling / Checking Reserved Documents You can check and cancel documents reserved for delayed transmission or documents waiting to be redialed because the destination was busy. Note If there are multiple internet fax destinations, you cannot display or cancel them separately.
44 Check the reserved documents. To cancel a reserved document, select the document to cancel, and press [Delete]. ••Reserved documents are displayed in chronological order. To switch the screen, press [], or []. ••When performing broadcast transmission, “Broadcast” is displayed on the screen. To individually check or delete destinations for the broadcast, proceed to step 7. If you do not want to cancel the document, press . 55 Press [Yes]. 66 Press [Close]. This ends the procedure.
88 Check the destination. To individually cancel a reserved document, select the destination to cancel, and press [Delete]. 1 2 ••If you do not want to cancel a destination, press [Close]. This ends the procedure. ••You can select multiple destinations. 99 Press [Close] twice. Checking / Printing the Transmission Result You can check or print the transmission history for the past 100 jobs.
44 Select the item to display the transmission history for. Here the procedure for displaying the fax transmission history is described as an example. Press [Fax Tx]. ••To display the fax reception history, press [Fax Rx]. ••To display the transmission history for Internet Faxes and Scan to E-Mail jobs, press [e-mail Tx]. ••To display the reception history for Internet Faxes, press [e-mail Rx]. ••To display the transmission history for Scan to Folder jobs, press [Folder Tx].
66 Check the detailed transmission results, and press [Close] or [Print]. 1 2 ••If you pressed [Close], the procedure is complete. ••If you pressed [Print], press [Yes] to print the transmission results. ••For information on reading the transmission results, refer to “Reading Journal Reports”. (See page 6-11.) Note You can automatically print or specify a time for printing the latest communication history. (See page 6-5.
Receiving Faxes You can choose from five reception methods according to your needs. Operating Tips •• Set the reception mode in the initial setup. (See page 3-2.) •• To receive a phone call, an external phone or an optional handset needs to be connected. See Chapter 1, “Connection and Main Settings” in the User’s Guide, how to connect an external phone. •• The machine can be set to ring even if a handset is not installed.
Prioritizing Call Reception (Tel/Fax Ready) When the other party called you 1 The machine rings 2 The machine starts reception, but continues to ring Reception starts 3 Pick up the optional handset or the external phone handset, and talk to the other party Note •• You can set the machine to ring between 0 and 10 times. For details, refer to “List of Other Default Settings”. (See page 7-49.) •• When the other party is using a phone, the machine will continue to ring after reception starts.
Primarily Using the Phone (Tel Ready) When the other party sent you a fax When the other party called you The machine rings Pick up the optional handset or the external phone handset Pick up the optional handset or the external phone handset, and talk to the other party Press Reception starts Note Remove any documents from the ADF when receiving faxes. If there is a document remaining, transmission will start when is pressed.
33 Press [Auto Rx]. 1 2 ••Auto reception is enabled / disabled each time you press [Auto Rx]. ••Select [ON] to set automatic reception or [OFF] to set manual reception. 44 Press [Close]. Operations During Reception The information lamp on the control panel flashes during reception. When out-of-memory reception is performed, the information lamp is illuminated.
Memory Reception Memory reception is a function that stores the received document in memory when paper has run out or when performing security reception. When the problem preventing the document from being printed is resolved, the stored document is automatically printed. When a document is stored in the memory of the machine, the information lamp is illuminated green. Note •• Leave the power of the machine ON when replacing paper or toner. •• A maximum of 250 transmissions can be stored in the machine.
Rx Reduction Rate Received document size Auto 100% Standard size document 1 As with original size (Might be slightly reduced.
Reduction Margin The reduction margin is the value that determines whether to cut off an edge or reduce the document to fit on one sheet when the received document will not fit in the effective recording area. When a document that is longer than the loaded paper is received, only the blank margin may be printed on the next page, which can be prevented by setting the “reduction margin”.
Making a Phone Call 1 This section describes the procedure for making phone calls. Note To make a phone call, an optional handset or an external phone needs to be connected. See Chapter 1, “Connection and Main Settings” in the User’s Guide, how to connect an external phone. 2 Making a Phone Call 11 Pick up the optional handset or the external phone handset. Or press and then [Monitor]. If [Monitor] is not displayed, press [Advanced] and then select [Monitor]. 22 Specify the destination.
Receiving a Phone Call 11 When the machine rings, pick up the optional handset or the external phone handset. 22 When the connection is established, talk with the other party. If you hear a beeping sound from the other party or hear nothing, it signifies a fax. Press to receive the fax. Adjusting the Speaker Volume 11 Press . 22 Press [Monitor]. If [Monitor] is not displayed, press [Advanced] and then select [Monitor]. 33 Press [Volume].
44 Select the desired volume and press [Enter]. 1 2 Basic Fax Functions 3 55 Press [Monitor] to hang up.
Transmitting Faxes from a Computer Documents created with application software can be transmitted by fax or attached to e-mail without printing them. The machine has the following two transmission modes: Simple Mode Advanced Mode In addition to specifying the destination, enables you to set the paper and resolution, a cover page, the format of the file to attach to the e-mail, and transmission report settings.
33 Select “Muratec Fax” as the printer. 1 2 44 Open the detailed settings screen. When using Microsoft Office Word 2007, click [Printing Preferences]. The fax settings are displayed.
55 Click the [Paper] tab, and specify the detailed settings, as necessary. Item Paper Settings Description Document Size Select the size of the document you created. Orientation Select the orientation of the document you created. Enlarge/ Reduce Change this setting to enlarge or reduce the document before transmitting it. Zoom: Select the zoom ratio to specify, between 25% and 400%. Fit to Paper: The zoom ratio is automatically set by specifying the document size and paper size.
88 Select “Simple Mode”. ••To transmit with the Advanced Mode, proceed to step 7 of “Transmitting With the Advanced Mode”. (See page 3-52.) ••“Job Type” and “Show sent documents list” cannot be set when the Simple Mode is selected. 99 Click [OK]. 1 2 111 Start printing in the application software. When using Microsoft Office Word 2007, click [OK]. 3 Basic Fax Functions The “Transmission Dialog Application” screen is displayed.
Item Description [CC>] button Click [CC>] after entering a destination in “Enter Destination” or selecting a destination in “Address Book” to specify the entered or selected destination as an e-mail CC destination. [BCC>] button Click [BCC>] after entering a destination in “Enter Destination” or selecting a destination in “Address Book” to specify the entered or selected destination as an e-mail BCC destination. Sending Destinations FAX Displays the specified fax destinations.
111 Click the [Other Setting] tab. 1 2 Item Cover Page Description Do not attach / Attach Sets whether to attach a cover page. Select cover page Sets the format. Subject Enter the subject. Up to 80 characters can be entered. Content Enter the content. Up to 1024 characters can be entered. File Format When transmitting via e-mail, select the file format to convert the document created in the application to. TIFF: The full mode TIFF format.
111 To attach a cover page, click the “Attach” radio button. If you do not want to attach a cover page, proceed to step 20. 111 Select the format for the cover page from the pull-down menu. 111 In the “Subject” entry field, enter the subject to insert in the cover page. 111 In the “Content” entry field, enter the content to insert in the cover page. 222 Set the file format. 222 Sets whether to print a transmission report. 222 Check the destinations in the “Sending Destinations” field.
33 Select “Muratec Fax” as the printer. 1 2 44 To change the detailed print settings, open the detailed settings screen. When using Microsoft Office Word 2007, click [Printing Preferences]. To transmit without changing the detailed settings, proceed to step 8. The fax settings are displayed.
55 Click the [Paper] tab, and specify the detailed settings, as necessary. Item Paper Settings Description Document Size Select the size of the document you created. Orientation Select the orientation of the document you created. Enlarge/ Reduce Change this setting to enlarge or reduce the document before transmitting it. Zoom: Select the zoom ratio to specify, between 25% and 400%. Fit to Paper: The zoom ratio is automatically set by specifying the document size and paper size.
Item To change the sender name, click [Select User] or [Cancel Selection] and change the user name. Note Also set the user name when you want to notify of transmission results using InfoMonitor. Mode Select the Advanced Mode. Job Type Set whether to transmit the created document or save the document in a user box or shared box and transmit it later. Show sent documents list Set whether to display the list of sent documents in OfficeBridge after transmitting or saving the document. 77 Click [OK].
Item Description Select Destinations Specify the method for specifying the destination. Direct Entry: Select this to specify the destination by directly entering the fax number or e-mail address. Shared Address Book: Select this to specify the destination from the shared address book. Personal Address Book: Select this to specify the destination from the personal address book. LDAP Search: Select this to search for destinations from an LDAP (Lightweight Directory Access Protocol) server.
Description TTI Transmit Sets whether to print the TTI on the document and which of the three TTIs that can be registered to print. Delayed Transmission Set this to specify the time to transmit the document. Transmissions can be reserved up to one month in advance. Transmission Report If you set the transmission report, you can print the transmission results or send them to an e-mail address you enter. F-Code Transmission To perform F-code transmission, set a sub-address and passcode.
111 If you selected the shared address book or personal address book in step 9, select the destinations using the check boxes, and click [Fax] to transmit via fax, or [TO], [CC], or [BCC] to transmit via e-mail. ••Click the index on top of the address book to filter the address book. ••For details on the selection method, refer to Chapter 2, “Transmitting Documents” in the OfficeBridge Guide. ••Press [Back] to return to the screen in step 9. ••Proceed to step 15.
111 To specify the transmission time or enter the subject and text for an e-mail, click “ ” for the advanced settings. 1 2 Basic Fax Functions 3 For details on the settings, refer to Chapter 2, “Transmitting Documents” in the OfficeBridge Guide. 222 Check the destinations in the “Destination(s)” field. ••To delete a destination, select the destination to delete, and click [Delete]. ••If you select the check box at the top of Destination(s), you can delete all the destinations. 222 Click [Send].
Internet Fax Transmission (Internet Fax) The internet fax function enables you to transmit and receive faxes via the internet. Since this function transmits faxes via the internet, it enables you to cheaply send to distant locations without worrying about call charges. It also enables you to transmit faxes as e-mail, allowing you to transmit to destinations that do not have a fax machine. Only the following data can be transmitted and received using the internet fax function.
33 Press [Mail Address]. 1 2 44 Enter the e-mail address, and press [Enter]. ••To send to the destination machine without going via a mail server, enter an IP address. ••To specify multiple destinations, repeat steps 3 to 4. ••Up to 50 characters can be entered for an e-mail address. ••Destinations can also be specified using other methods. For details, refer to “Specifying Destinations”. (See page 5-2.) 55 Press [Close]. 66 Press .
Receiving Internet Faxes There are two methods for receiving internet faxes using POP; automatic reception performed at a specified interval, and manual reception performed by the user. Manual Reception If you receive only a few documents each day, or you want to check the reception immediately, use manual reception. 11 Press . 22 Press [Advanced]. 33 Press [CheckMail].
Chapter 4 Advanced Fax Functions Introduction to Advanced Functions.....................................................................4-2 Scan Related Settings.................................................................................................4-4 Transmitting Only Part of the Document (Scan Size)...........................................4-4 Scanning the Next Document (Next Document Setting).......................................4-6 Various Fax Functions.......................................
Introduction to Advanced Functions This product includes the following fax functions. Scan Size You can transmit an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size. (See page 4-4.) Next Document Setting You can scan a series of separate documents and transmit them as a single document.
Security Reception If security reception is set, documents received after the specified security reception starting time are stored in memory and not printed. Since it is necessary to enter a passcode to print the documents, this prevents received documents from being taken away. (See page 4-49.) PIN Masking Your machine’s PIN masking feature helps you keep the PIN(personal identification number) private.
Scan Related Settings Transmitting Only Part of the Document (Scan Size) You can transmit an image scanned using a scan size set in advance. This is useful when you want to transmit a part of the document or want to specify the document size. Note •• When you scan using the document glass, only an area from the reference setting position equal to the set scan size is scanned. •• When you scan using the ADF, only an area from the center with a width equal to the set scan size is scanned.
33 Press [Scan Size]. 1 2 3 4 Advanced Fax Functions If you loaded the document in the ADF, [Auto] is selected. 44 Select the scan size, and press [Enter]. 55 Press [Close]. 66 Specify the destination, and press . For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.
Scanning the Next Document (Next Document Setting) You can scan a series of separate documents and transmit them as a single document. For example, this enables you to scan an invoice using the ADF and a map using the document glass, and send them together in a single transmission. Note The next document settings can be set separately for the ADF and the document glass. 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Next Doc.]. 44 Select [ON] and press [Enter].
66 Specify the destination, and press . ••If you do not set the next document settings, this completes the procedure. ••For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) 1 77 Load the next document to scan. Set the resolution and contrast as necessary. 2 88 Press [Next Doc] or . When the loaded documents have been scanned, the message “Set next document” is displayed.
Various Fax Functions Setting the Sender Name (TTI) You can select from three types of sender names registered in advance. You can also transmit without adding a sender name. For details on registering sender names, refer to “Registering Your Name or Company Name (TTI)”. (See page 3-11.) 11 Load the document, and press . 22 Press [Advanced]. 33 Press [TTI]. 44 Select [ON]. Press [OFF] to perform transmission without adding a sender name. If you selected [OFF], press [Enter] and proceed to step 6.
55 Select the sender name, and press [Enter]. 1 2 3 77 Specify the destination, and press . For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Transmitting a Cover Page with Documents (Cover page) A cover page containing a simple message can be automatically attached to the documents. You can either enter a subject and message or use a template registered in advance to insert the cover page document.
Note •• A cover page cannot be attached when performing manual transmission. •• You can create new formats for the cover page. A “format” is a cover page template that contains layout data. Formats enable you to automatically insert the destination name and sender name, and enter the subject and mail text. For details on creating new formats, refer to Chapter 4, “Creating Cover Pages (Cover Page Editor)” in the OfficeBridge Guide. •• The following format is set by default.
44 Select [ON]. 1 2 3 55 Press [Format]. 66 Select the format, and press [Enter]. 77 Press [Subject]. Various Fax Functions 4-11 4 Advanced Fax Functions If you select [OFF], the cover page setting is disabled. If you selected [OFF], press [Enter] and proceed to step 12.
88 Enter the subject, and press [Enter]. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. ••Up to 80 characters can be entered for the subject. 99 Press [Text]. 111 Enter the mail text, and press [Enter]. ••Up to 1024 characters can be entered for the mail text. ••Press [ ] to enter a line break. A line break takes up two characters. ••Press [ViewText] to confirm the mail text that has been entered. Press [Edit] to return to the entry screen.
Using a Template 11 Load the document, and press . 22 Press [Advanced]. 1 33 Press [Cover Page]. 2 44 Select [ON]. 3 If you select [OFF], the cover page setting is disabled. If you selected [OFF], press [Enter] and proceed to step 15. Advanced Fax Functions 55 Press [Format]. 4 66 Select the format, and press [Enter]. 77 Press [Template]. 88 Select the template to use, and press [Enter]. 99 To change the subject, press [Subject]. If you do not want to change it, proceed to step 11.
111 Change the subject, and press [Enter]. ••Up to 80 characters can be entered for the subject. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 111 To edit the message, press [Text]. If you do not want to change it, proceed to step 13. 111 Change the message, and press [Enter]. ••Up to 1024 characters can be entered for the mail text. ••Press [ ] to enter a line break. A line break takes up two characters.
33 Press [Delayed Tx]. 1 2 3 4 Advanced Fax Functions 44 Select [ON]. Press [OFF] to disable delayed transmission. If you selected [OFF], press [Enter] and proceed to step 6. 55 Select [AM] or [PM] and enter the transmission date and time, and press [Enter]. ••Enter the time in the entry box in the 12 hour format. ••You can use [], [], [], [], and the numeric keys. 66 Press [Close].
77 Specify the destination, and press . For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Note •• After scanning the document, you can check or delete the reserved transmission by pressing . (See page 3-31.) •• To change the specified time after scheduling the transmission, you need to delete the scheduled transmission and then set it again.
44 Select [ON] and press [Enter]. 1 2 3 55 Press [Close]. 66 Specify the destination, and press . For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Polling Communications Polling enables you to use the machine to request a document that is stored on another machine. The phone call is charged to the receiving party (this machine side).
33 Press [Polling Doc.]. 44 Press [Store]. 55 Press [Yes]. Deleting Stored Polling Documents 11 Press . 22 Press [Advanced].
33 Press [Polling Doc.]. 44 Press [Delete]. 1 2 3 Advanced Fax Functions 4 55 Press [Yes]. Press [No] to close the screen without deleting the data. Printing Stored Polling Documents 11 Press . 22 Press [Advanced]. 33 Press [Polling Doc.].
44 Press [Print]. 55 Press [Yes]. Printing the Stored Document List 11 Press 22 Press [List].
33 Press [Stored Doc. List]. 1 2 3 55 Select [ON] to enable combined printing, or [OFF] to disable it. 66 Press [Yes]. Various Fax Functions 4-21 4 Advanced Fax Functions 44 Select [ON] to enable duplex printing, or [OFF] to disable it.
Requesting a Polling Document 11 Press . 22 Press [Advanced]. 33 Press [Polling]. 44 Select [ON] and press [Enter]. If you select [OFF], the polling setting is disabled. 55 Press [Close]. 66 Specify the destination, and press . For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.
F-Code Communications Secure F-code box communications: When the other party has set a secure F-code box, secure F-code communications can be performed by specifying the sub-address and the password (if necessary) for that box. Unless the receiver of the security box communication enters a specific I.D. code, the received document cannot be printed out, which is essential for transmitting documents that require confidentiality.
Item Erase Tx Doc Secure Box − Bulletin Box Description Register if If this setting is enabled, stored documents are erased after necessary transmission. Note •• To change the type of a box, delete the F-code box you want to change, and register it again. (See page 4-32.) •• Up to 20 F-code boxes can be registered. Registering / Editing Secure F-Code Boxes This section describes the procedure for registering secure F-code boxes.
55 Press [Secure Box]. 1 2 3 77 Enter the I.D. code using the numeric keys, and press [Enter]. F-Code Communications 4-25 4 Advanced Fax Functions 66 Enter the sub-address using the numeric keys, and press [Enter].
88 To set the box name, press [Box Name]. If you do not want to set it, proceed to step 10. 99 Enter the box name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 111 To set the storage period, press [Hold Time]. If you do not want to set it, proceed to step 12. 111 Enter the storage period, and press [Enter]. You can use [], [], and the numeric keys.
111 To set a password, press [Password]. If you do not want to set it, proceed to step 14. 111 Enter the password using the numeric keys, and press [Enter]. 1 2 3 111 Press [Enter]. To continue to register or edit Secure F-code boxes, repeat the procedure in steps 4 to 13. Registering / Editing F-Code Bulletin Boxes This section describes the procedure for registering F-code bulletin boxes. When editing, select the box you want to edit in step 4, and press [Edit]. If an I.D.
55 Press [Bulletin Box]. 66 Enter the sub-address using the numeric keys, and press [Enter]. 77 To set the box name, press [Box Name]. If you do not want to set it, proceed to step 9.
88 Enter the box name, and press [Enter]. 1 2 3 99 To set a password, press [Password]. If a password is not set, proceed to step 11. 111 Enter the password using the numeric keys, and press [Enter]. 111 To set the Rx Protect function, press [Rx Protect]. F-Code Communications 4-29 4 Advanced Fax Functions For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
111 Select [ON], and press [Enter]. ••If you select [OFF], the Rx Protect setting is disabled. ••If you select [ON], proceed to step 17. 111 To set the Auto Print function, press [Auto Print]. If you do not want to set it, proceed to step 15. 111 Select [ON], and press [Enter]. If you select [OFF], the Auto Print setting is disabled. 111 To enable the Overwrite setting, press [Overwrite]. If you do not want to set it, proceed to step 17.
111 Select [ON], and press [Enter]. 1 2 3 111 To set the Erase Tx Doc function, press [Erase Tx Doc]. If you do not want to set it, proceed to step 19. 111 Select [ON], and press [Enter]. If you select [OFF], the Erase Tx Doc setting is disabled. 111 To set an I.D. code, press [I.D.Code]. If you do not want to set it, proceed to step 21. F-Code Communications 4-31 Advanced Fax Functions 4 If you select [OFF], the Overwrite setting is disabled.
222 Enter the I.D. code using the numeric keys, and press [Enter]. 222 Press [Enter]. To continue to register or edit F-code bulletin boxes, repeat the procedure in steps 4 to 20. Deleting F-Code Boxes 11 Press . 22 Press [Register]. 33 Press [F-Code Box]. 44 Select the box you want to delete, and press [Delete]. 55 If an I.D. code is set, enter the I.D. code using the numeric keys, and press [Enter]. If an I.D. code is not set, proceed to the next step. 66 Press [Yes].
Printing the F-Code Box List 11 Press . 22 Press [Register]. 1 33 Press [F-Code Box]. 2 44 Press [List]. 3 Advanced Fax Functions 4 55 Select [ON] to enable duplex printing, or [OFF] to disable it. 66 Select [ON] to enable combined printing, or [OFF] to disable it. 77 Press [Yes]. The F-code box list can also be printed from [F-Code Box List] in [List] after pressing .
Transmitting Using Sub-Addresses (F-Code Transmission) F-Code Transmission Entering sub-addresses and passwords enables secure F-code box transmission and F-code bulletin box transmission to be performed. First check the sub-address and password of the box registered in the other machine. 11 Load the document, and press . 22 Press [Advanced]. 33 Press [F-Code Tx]. 44 Select [ON]. Press [OFF] to disable the F-code communication settings. Press [Enter] to complete the procedure.
66 Enter the sub-address registered in the other machine using the numeric keys, and press [Enter]. 1 2 3 77 If a password is set, press the password entry box. If a password is not set, proceed to step 9. 88 Enter the password using the numeric keys, and press [Enter]. Up to 20 digits can be entered for a password. Numerals, # and * can be entered. 99 Press [Enter]. Press [F-Code Tx] again to return to the screen in step 4, where you can correct the subaddress and/or password if entered incorrectly.
F-Code Polling Enter the sub-address and password to retrieve (polling) the documents stored in another machine’s bulletin box. First check the sub-address and password of the bulletin box in the other machine. 11 Press . 22 Press [Advanced]. 33 Press [F-Polling]. 44 Select [ON]. Press [OFF] to disable the F-code polling setting. If you selected [OFF], press [Enter] and proceed to step 8. 55 Press the sub-address entry box.
66 Enter the sub-address registered in the other machine using the numeric keys, and press [Enter]. 1 2 3 77 If a password is set, press the password entry box. If a password is not set, proceed to step 9. 88 Enter the password using the numeric keys, and press [Enter]. Up to 20 digits can be entered for a password. Numerals, # and * can be entered. 99 Press [Enter]. Press [F-Polling] again to return to the screen in step 4, where you can correct the sub-address and/or password if entered incorrectly.
Storing Documents in a Bulletin Box You can store documents in bulletin boxes set with an F-code. The following storage methods are available. Overwrite: Add: Overwrites documents in the box. Adds to the documents in the box. Note •• Up to 30 documents can be stored in each box. •• The F-code bulletin box must be registered in advance. (See page 4-27.) Storing Documents 11 Load the document, and press . 22 Press [Advanced]. 33 Press [F-Code Doc.]. 44 Press [Store].
55 Select the F-code box in which you want to store the document. 1 2 3 [Enter]. If it is not set, proceed to step 7. 77 Select the storage method for the document. 88 Press [Yes]. Press [No] to close the screen without storing the document. F-Code Communications 4-39 4 Advanced Fax Functions 66 If an I.D. code is set, enter the I.D.
Printing Stored Documents Print out security reception documents, documents received in the bulletin boxes and documents stored in the bulletin boxes. If documents have been received in the F-code boxes, F-code reception information will be printed out. Check the box number listed and print out the stored documents. 11 Press . 22 Press [Advanced]. 33 Press [F-Code Doc.]. 44 Press [Print]. 55 Select the F-code box in which the documents you want to print are stored.
66 If an I.D. code is set, enter the I.D. code using the numeric keys, and press [Enter]. 1 2 3 4 Advanced Fax Functions If a password is not set, proceed to the next step. 77 Select the file. ••Press [All stored documents] to print all the documents stored in the F-code box. ••This step is not required for a secure box. 88 Press [Yes]. ••Press [No] to close the screen without printing the documents. ••Security reception documents are automatically deleted after being printed.
Deleting Stored Documents 11 Press . 22 Press [Advanced]. 33 Press [F-Code Doc.]. 44 Press [Delete]. 55 Select the F-code box in which the documents you want to delete are stored.
66 If an I.D. code is set, enter the I.D. code using the numeric keys, and press [Enter]. 1 2 3 4 Advanced Fax Functions If a password is not set, proceed to the next step. 77 Select the file. Press [All stored documents.] to delete all the documents stored in the F-code box. 88 Press [Yes]. Press [No] to close the screen without deleting the data.
Printing the Stored Document List 11 Press . 22 Press [List]. 33 Press [Stored Doc. List]. 44 Select [ON] to enable duplex printing, or [OFF] to disable it. 55 Select [ON] to enable combined printing, or [OFF] to disable it. 66 Press [Yes].
Security Functions When closed communication is set, fax messages can be transmitted and received between Muratec machines only (excluding some models). If a passcode is set, faxes can only be transmitted to Muratec machines that also have a security function and have the same passcode registered. Note •• For details on passcodes, refer to Chapter 2, “Closed Communication” in the Administrator’s Guide. •• You can also set to always enable closed transmission.
44 Select [ON], and press [Enter]. If you select [OFF], the closed transmission setting is disabled. 55 Press [Close]. 66 Specify the destination, and press . For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Checking the Destination Machine’s Number Before Transmission ID check transmission limits fax transmission to when the lower four digits of the fax number you dialed and those registered in the destination machine match.
33 Press [ID Check]. 1 2 3 4 Advanced Fax Functions 44 Select [ON] and press [Enter]. Press [OFF] to disable the ID check transmission setting. 55 Press [Close]. 66 Specify the destination, and press . For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.
Entering the Destination Twice Before Transmission (Confirmation Dial) When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed before starting transmission. Transmission is allowed only when the first and second numbers match. Entering the destination twice enables you check whether there has been a mistake when entering the number.
44 Press . Note The following screen is displayed when the first and second numbers entered do not match. Repeat the procedure in step 3. If the first destination you entered is wrong, press and repeat the procedure from step 2. 1 2 3 Security Reception This function stores documents in memory without being printed. This function makes it possible to store documents received at night in the memory, for example, when no one is in the office.
33 Press [SecurityRx]. 44 Enter the protect passcode using the numeric keys, and press [Enter]. 55 Select [ON], and press [Enter]. If you select [OFF], the security reception setting is disabled. Printing Security Reception Documents 11 Press . 22 Press [Advanced].
33 Press [Security Rx]. 44 Enter the protect passcode using the numeric keys, and press [Enter]. ••To delete one of the entered digits, press [Clear]. ••To delete all of the entered digits, press [All Clear]. 1 2 55 Select [OFF], and press [Enter]. 3 Advanced Fax Functions 4 The security reception documents are printed. PIN Masking To prevent unauthorized long-distance calls, some PBX (private branch exchanger) systems require a PIN (personal identification number) entry when dialing a number.
22 Enter the phone number, press * (“star”) and enter the PIN. The PIN always follows the fax number. For example, to dial 67778889 with a PIN of “12345678”, enter 67778889*12345678. 33 Press [Enter]. 44 Press . Dialing in PIN Mask Mode 2 11 Load the document, and press . 22 Specify the destination. ••If the destination was specified using the numeric keys and/or address book number, proceed to step 3. ••If you specify multiple destinations, proceed to step 3.
44 Use the numeric keys to enter the PIN number, and press [Enter].
Useful Reception Functions Automatically Distributing Received Documents (Auto Distribution) When a fax is received, it is distributed to a specified destination if its information matches the conditions registered in advance. Up to 200 distribution settings can be registered. Reception Office Distribute from 4:45 pm on Friday to 7:00 am on Monday Home Off on Saturday and Sunday Note •• Faxes cannot be distributed when the reception mode is set to the “Tel Ready” mode.
Registering / Editing Individual Distributing Conditions You can register individual distributing conditions to determine whether to forward a received fax. Enter as follows: Setting Select whether to enable this distributing condition individually when automatic distribution is set. If disabled, distribution will not be performed with this condition, even if automatic distribution is set. 1 Name The distributing condition name displayed in the button on the screen.
33 Press [AutoDistribute]. 44 Press [Add]. When editing, select the distributing condition you want to edit, and press [Edit]. 55 Press [Setting].
66 Select [ON], and press [Enter]. 1 2 3 4 Advanced Fax Functions If you select [OFF], the setting is disabled. 77 Press [Name]. 88 Enter the name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 99 Press [Destination].
111 Select the destination fax number from the address book or by pressing [SpeedDial], and press [Enter]. ••If you press [Speed-Dial], you can select a destination using a search number. For details on selecting search numbers, refer to “Specifying Using Search Numbers”. (See page 5-13.) ••If you press [Search], you can search a destination. For details on searching destination, refer to “Searching for Server Destinations”. (See page 5-5.) 111 Press [Priority].
111 Press [Fax Number]. 1 2 3 111 Enter the fax number using the numeric keys, and press [Enter]. 111 Press [Matching Method]. 111 Select the matching method, and press [Enter]. 111 Press [Sub-Address]. If you do not want to forward F-code reception documents, proceed to step 22. Useful Reception Functions 4-59 4 Advanced Fax Functions If you do not want to register a fax number, proceed to step 18.
111 Enter the sub-address, and press [Enter]. 222 Press [Password]. 222 Enter the password, and press [Enter]. ••To delete one of the entered digits, press [Clear]. ••To delete all of the entered digits, press [All Clear]. 222 Press [Enter]. 222 Press [Schedule]. 222 Press [Weekday]. If you do not want to specify a day of the week, proceed to step 26.
222 Select the day of the week, and press [Enter]. 1 2 3 222 Press [Start time]. If you do not want to specify the time, proceed to step 30. 222 Select [AM] or [PM] and enter the start time, and press [Enter]. ••Enter the time in the 12 hour format. ••You can use [], [], [], [], and the numeric keys. 222 Press [End time]. Useful Reception Functions 4-61 Advanced Fax Functions 4 You can select multiple days of the week.
222 Select [AM] or [PM] and enter the end time, and press [Enter]. ••Enter the time in the 12 hour format. ••You can use [], [], [], [], and the numeric keys. 333 Press [Enter]. 333 Press [Auto Print]. 333 Select [ON], and press [Enter]. If you select [OFF], the Auto Print setting is disabled. 333 Press [Enter]. ••To continue to register distributing conditions, and repeat the procedure from steps 4 to 33. ••It is necessary to set auto distribution to enable it. (See page 4-65.
Deleting Distributing Conditions 11 Press . 22 Press [Register]. 1 33 Press [AutoDistribute]. 2 44 Select the distributing condition you want to delete, and press [Delete]. 3 Advanced Fax Functions 4 55 Press [Yes]. ••Press [No] to close the screen without deleting the data. ••To continue deleting distributing conditions, repeat the operation in steps 4 to 5.
Printing the Distributing Condition List (Fax Forwarding List) 11 Press . 22 Press [Register]. 33 Press [AutoDistribute]. 44 Press [List]. 55 Select [ON] to enable duplex printing, or [OFF] to disable it. 66 Select [ON] to enable combined printing, or [OFF] to disable it. 77 Press [Yes]. Note The auto distribution settings list can also be printed from [Auto Distribute] in [List] after pressing .
Setting Auto Distribution If auto distribution is enabled, the forwarding conditions set individually are enabled and faxes will be distributed according to the registered conditions. 1 11 Press . 22 Press [Advanced]. 2 33 Press [AutoDist.]. 3 Advanced Fax Functions 4 44 Select [ON], and press [Enter]. If you select [OFF], the auto distribution setting is disabled.
Setting the Separator Page You can change the first sheet of paper with another type of paper to make it easier to separate received documents. For example, if you use colored paper for the separator page, it is easy to identify each individual fax job. •• Separator Cassette: Select the cassette or tray to use for the first sheet of paper. •• Print Document : Set whether to insert a blank page in the start of the received document. Separator page separates each received document.
33 Press [Separate Rx Page]. 1 2 3 4 Advanced Fax Functions 44 Press [Setting]. 55 Select [ON] and press [Enter]. Press [OFF] to disable the separator page function. 66 Press [Separator Cassette].
77 Select the paper source to print the separator page, and press [Enter]. 88 Press [Print Document]. 99 Select [ON] to print on the first page or [OFF] to insert a blank page, and press [Enter].
Checking / Managing Box Documents (OB Doc.) You can manage transmitted and received documents on the screen. The documents that can be managed are indicated below: •• Faxes transmitted/received after performing a user login •• Internet faxes transmitted/received after performing a user login •• Faxes transmitted/received on a computer (including faxes distributed using auto distribution settings) 1 Note 3 Transmitting a Box Document 11 Press . 22 Enable [Broadcast]. 33 Specify the destination.
55 Select [Shared Rx Box], [Rx Box], or [Tx Box]. 66 Select the document you want to transmit, and press [Transmit]. Press to display detailed information for the file. 77 Press [Yes]. Press [No] to close the screen without transmitting the document. Printing a Box Document 11 Press . 22 Press the [OB Doc.] tab. The shared reception box is displayed. 33 Select the box in which the documents you want to print are saved. 4-70 Checking / Managing Box Documents (OB Doc.
44 Select the document you want to print, and press [Print]. 1 2 3 to display detailed information for the file. 55 Enter the number of copies to print using the numeric keys. 66 Select the paper. For details on selecting paper, refer to Chapter 1, “Basic Copying” in the Copier Guide. 77 To perform sorting, press [Sort]. If you do not want to perform sorting, proceed to step 9. 88 Select the type of sorting, and press [Enter].
99 Press . ••To continue printing documents, repeat the operation in steps 3 to 9. ••Press to cancel printing. IMPORTANT Before pressing , check that the document you specified is being printed. Since the document currently being printed will be canceled, you may accidentally cancel another document. Deleting a Box Document Note The administrator password may be required to delete documents, depending on the document box settings.
Useful Internet Fax Functions Editing the Message for Transmission (e-mail Subject) 1 When transmitting a scanned image via internet fax, you can edit the body and subject of the e-mail to send. You can also enter the body of the e-mail using a template registered in advance. 2 Note 3 For details on registering e-mail templates, refer to “Registering / Editing Templates” (see page 7-51) or “Setting Templates” in Chapter 3 of the OfficeBridge Guide.
55 Select the template to use, and press [Enter]. ••If you want to enter a new subject and text without using a template, select a box with nothing registered in it. If all the boxes already have a template registered, select any box from 01 to 10. ••If you selected [Auto Subject + Text], you cannot edit the subject and mail text. Proceed to step 10. ••If you selected [Auto Subject], you can only edit the mail text. Proceed to step 8. 66 Press [Subject].
77 Enter the subject, and press [Enter]. 1 2 3 88 Press [Mail Text]. If you do not want to edit it, proceed to step 10. 99 Enter the mail text, and press [Enter]. ••Up to 1024 characters can be entered for the mail text. ••Press [ ] to enter a line break. A line break takes up two characters. ••Press [ViewText] to confirm the mail text that has been entered. Press [Edit] to return to the entry screen.
Transmitting Scanned Data as Individual Files (Batch Transmission) By disabling batch transmission, you can transmit a scanned document with each page as a separate file. 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Batch Tx]. 44 Select [OFF], and press [Enter]. If you select [ON], the batch transmission setting is enabled. 55 Press [Close]. 66 Specify the destination, and press . For details on specifying the destination, refer to “Specifying Destinations”.
Selecting the File Format (File Format) Select the file format for saving the file. You can use the following three file formats. TIFF-S: The simple mode TIFF format. Documents are all converted to A4 size, 200 dpi for transmission. When the destination machine cannot receive TIFF files, use this file format. TIFF: The full mode TIFF format. Documents are transmitted with the document size and resolution set when scanning. PDF: The PDF format.
Offramp Transmission When you send an e-mail to the machine, the machine transmits the mail text and attached file via fax. You can attach a TIFF or PDF file. Note •• Only TIFF files in the simple mode TIFF format can be forwarded. The TIFF Maker software included on the CD that comes with the machine enables you to easily convert data created in various application software into TIFF files. (See page 4-79.) •• Only PDF files of monochrome scans created using this machine can be forwarded.
Creating a TIFF File for an Internet Fax You can use the Muratec TiffMaker to convert documents created in application software to TIFF files that can be used for internet faxes. Note 1 Install the Muratec TiffMaker to the computer before using this function. For details on installing the driver, refer to Chapter 2, “Installing to Windows” in the Printer Guide. 2 The procedure for a document created with Microsoft Office Word 2007 is described here as an example.
44 Open the detailed print settings screen. ••When using Microsoft Office Word 2007, click [Printing Preferences]. ••To transmit without changing the detailed settings, proceed to step 7. 55 Set the detailed settings as necessary. Item Paper Settings Description Document Size Select the size of the document you created. Orientation Select the orientation of the document you created. Enlarge/ Reduce Change this setting to enlarge or reduce the document before transmitting it.
77 Start printing. When using Microsoft Office Word 2007, click [OK]. The “Save As” dialog box is displayed. 1 2 3 Advanced Fax Functions 4 88 Enter the filename to save with. 99 Specify the location to save to. 111 Click [Save].
4-82 4-82
Chapter 5 Specifying Destinations Specifying Destinations.............................................................................................5-2 Selecting from the Address Book.............................................................................5-2 Searching for Server Destinations..........................................................................5-5 Entering Destinations............................................................................................
Specifying Destinations Destinations for faxes, Internet Faxes, and the Scan to E-Mail function can be specified using various methods. Address Book Search Numeric Keys Address Entry Dial History Mail History (Redial) Fax Internet Fax Scan to E-Mail Note In the address book, an icon is displayed at the head of each destination, indicating the type of destination that is registered.
(Example: Fax screen) 1 2 3 Using the [Index] Function When there are many destinations registered, you can press [Index] to sort or filter the displayed destinations. Others: Group: [ABC] to [WXYZ]: Lists the destination names starting with a symbol or number. Lists the registered group names. Lists the destination names starting with the selected alpha characters. 11 Press or . 22 Press [Index]. On the scanner screen, press the [e-mail] tab.
33 Press the desired button. 44 Select the destination. ••You can press the [Fax] tab on the fax screen to display destinations registered with a fax number. You can also press the [e-mail] tab to display destinations registered with an e-mail address or the [All] tab to display all destinations. ••If you enable the Broadcast function in advance, you can specify multiple destinations. (See page 2-7 and 3-22.) ••Press [] or [] to switch the displayed pages.
33 Press [Group Tx]. 1 2 3 4 44 Select the groups, and press [Enter]. Specifying Destinations 5 •• •• indicates fax number group. indicates e-mail address group. Searching for Server Destinations You can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server and address book destinations.
Simple Searching Enter part of the name or e-mail address to search for. 11 Press [Search] on the [e-mail] tab of the scanner screen or [Search] on the fax screen. 22 Enter part of the name or the e-mail address to search for, and press [Execute]. ••Up to 30 characters can be entered. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. ••You can press [Server] on the search screen to change the server to perform searching.
33 Select the destination to specify from the search results, and press [Enter]. 1 2 3 Advanced Searching Specify detailed conditions to perform searching. Enter the search conditions as follows: Item [AND], [OR] Search Items Search Conditions Description [AND].......... Searches for destinations that meet all the specified conditions. [OR]............. Searches for destinations that meet at least one of the specified conditions. Name Enter to search for destinations by name.
11 Press [Search] on the [e-mail] tab of the scanner screen or [Search] on the fax screen. 22 Press [Advanced]. 33 Press the search item box for the search condition you want to enter. ••In this example, [e-mail] is selected. ••You can press [Server] on the search screen to change the server to perform searching. Normally perform searching using the specified server. 44 Enter the search condition, and press [Enter]. ••You can press [CopyName] to copy the string entered in “Name” or “e-mail”.
55 To select a search condition other than “Any”, press the search condition box next to the search item you entered. 1 2 3 4 If you do not want to change the search condition, proceed to step 7. 5 Specifying Destinations 66 Select the search condition, and press [Enter]. 77 To continue entering search conditions, repeat the operation in steps 3 to 6. If the search condition is set, proceed to step 8. 88 Press [Execute].
99 Select the destination to specify from the search results, and press [Enter]. ••You can select multiple destinations. ••If you performed searching from the fax screen, you can press [Fax] tab or [e-mail] tab to display only fax number or e-mail address destinations. ••Press to check the details for that destination. Press [Close] to close the confirmation screen. ••If there are no corresponding destinations, no destinations are displayed.
Entering Destinations Entering Destinations Using the Numeric Keys When transmitting a fax, enter the fax number. 1 11 Press . 2 22 Use the numeric keys to enter the fax number, and press [Enter]. 3 4 ••Press [Clear] to delete the digit at the position of the cursor. ••You can press [Prefix] to enter a prefix number registered in advance. (See page 7-49.) ••Dialing options can be entered. For details on dialing options, refer to “Dialing Options”. (See page 3-27.
Entering E-mail Addresses When transmitting with Internet Fax or Scan to E-Mail, enter the e-mail address. 11 Press or . 22 Press [Advanced]. 33 Press [Mail Address].
44 Enter the e-mail address, and press [Enter]. 1 2 3 55 When there are multiple destinations, repeat steps 3 to 4. Note You can press [Register] after entering an e-mail address to register the displayed e-mail address in the address book. (See page 7-8.) Specifying Using Search Numbers You can enter destinations by specifying registered search numbers. 11 Press or . 22 Press [Advanced]. 33 Press [Speed-Dial].
44 Enter the search number using the numeric keys, and press [Enter]. ••You can also enter the search number using [] and []. ••If you pressed in step 1, proceed to step 6. 55 Select [Fax] if transmitting a fax or [e-mail] if transmitting an internet fax, and press [Enter]. This screen is only displayed if both a fax number and e-mail address are registered in the address book. 66 When there are multiple destinations, repeat steps in 3 to 5.
Selecting From the History Selecting From the Dial History (Redial) When transmitting a fax, you can select a destination from the history of the last 10 destinations entered using the numeric keys. You can also edit the selected history before using it as a destination. Note Transmission using destinations registered in the address book are not displayed in the dial history. 11 Press . 1 2 3 4 22 Press [Redial].
44 To change the fax number, edit the number, and press [Enter]. To use the displayed fax number as it is, press [Enter] without editing it. 55 When there are multiple destinations, repeat steps 2 and 4. Selecting E-mail Addresses From the Transmission History When transmitting an Internet Fax or using Scan to E-Mail, you can select a destination from the history of the last 10 e-mail addresses entered. You can also edit the selected history before using it as a destination.
44 Select the destination you want to specify. 1 2 3 55 To change the e-mail address, edit the address, and press [Enter]. 4 Specifying Destinations 5 ••To use the displayed e-mail address as it is, press [Enter] without editing it. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 66 When there are multiple destinations, repeat steps 2 and 5.
Confirming Specified Destinations You can confirm or delete the specified destinations before performing transmission. When transmitting with Internet Fax or Scan to E-Mail, you can change a destination to “To”, “Cc”, or “Bcc”. Note An icon is displayed in front of registered destinations in the destination confirmation screen. When you set an e-mail address as the destination, it is set as a “To” destination.
22 Confirm the destinations, and press [Enter]. (Example: Scanner screen) 1 2 3 Checking Destinations with the Confirm Destination Function When the confirm destination function is enabled, a screen for confirming or deleting the destinations is displayed when you press after specifying the destinations. Note For details on setting the confirm destination function, refer to Chapter 2, “Confirming the Destination Before Transmission” in the Administrator’s Guide.
5-20 Confirming Specified Destinations
Chapter 6 Communication Management Checking the Transmission Result (Transmission Report)..............................6-2 Issuing the Transmission Report............................................................................6-2 Reading the Transmission Report...........................................................................6-4 Managing the Communication History..................................................................6-5 Manually Printing Journal Reports...............................
Checking the Transmission Result (Transmission Report) You can print or e-mail the transmission results of faxes and Internet Faxes. Note You can also set to always print a transmission report. For details, refer to “Specifying Default Fax Settings”. (See page 7-48.) Issuing the Transmission Report 11 Load the document, and press . 22 Press [Advanced]. 33 Press [Tx Report]. 44 Press [Tx Report Setting]. 55 Select the method for checking the transmission result, and press [Enter].
66 If you selected [e-mail], specify the destination for transmission report, and press [Enter]. 1 2 3 4 ••Up to 50 characters can be entered. ••To delete one of the entered characters, press [Clear]. 77 Press [Close] twice. 5 88 Specify the destination, and press . For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Note You can change the transmission report settings while scanning. Press [Tx Report] on the screen displayed while scanning.
Reading the Transmission Report 10 11 1 Number 3 4 5 6 Item 7 8 9 Description 1 Destination The destination name, fax number, or e-mail address 2 Type FAX: For fax transmission IFAX: For Internet Fax transmission 3 Mode The resolution used for the communication 4 Start Time The time the communication started 5 Time The time that elapsed from when the communication started until when the communication ended 6 Page The number of pages transmitted Note The type of communication
Managing the Communication History You can print a journal report that records the communication history of fax, Internet Fax, and scanner jobs to check the communication history. 1 2 You can manually print the journal report or set the machine to automatically print the report according to the settings you register in advance. When manually printing a report, the transmission history for the past 100 jobs is printed.
Manually Printing Journal Reports You can print the history of the latest 100 jobs for the specified type of communication. 11 Press . 22 Press [List]. 33 Press [Journal List]. 44 Select the type of communication to print the journal report for.
55 Select [ON] to enable duplex printing, or [OFF] to disable it. 1 2 3 66 Select [ON] to enable combined printing, or [OFF] to disable it. 4 5 For information on reading the reports, refer to “Reading Journal Reports”. (See page 6-11.) Automatically Printing Journal Reports You can set to print the report when there is transmission history for 100 jobs, or set to print the transmission history every day at a set time (for a daily communication report). 11 Press . 22 Press [Default Settings].
33 Press [Fax Settings]. 44 Press [Other Settings]. 55 Press [Auto Print Journal].
66 To set to automatically print the journal report, press [ON]. To set the printing time, press [Reserve print]. 1 2 3 4 ••If you selected [ON], proceed to step 12. ••If you selected [OFF], the procedure is complete when you press [Enter]. 77 Press [Print]. 5 88 Enter the printing time, and press [Enter]. ••You can use [], [], and the numeric keys. ••Enter the time in the entry box in the 12 hour format.
99 Select the type of communication to print the journal report for. 111 Select [ON], and press [Enter]. ••If you select [OFF], the print setting is disabled. ••To continue selecting types of communication, repeat the operation in steps 9 and 10. 111 Press [Close]. 111 Select [ON] to enable duplex printing, or [OFF] to disable it. 111 Select [ON] to enable combined printing, or [OFF] to disable it. 111 Press [Enter].
Reading Journal Reports For Fax Communication 1 •• Transmission Journal Example Print 2 11 10 3 4 Number 4 Item 5 6 7 8 9 Description 1 No.
•• Reception Journal Example Print 10 9 3 Number 6 7 8 Description No.
For Internet Fax / Scan to E-Mail •• Transmission Journal Example Print 1 2 3 4 5 6 7 3 4 Item Description 1 No.
•• Reception Journal Example Print 3 Number *** *** 4 Item 5 6 Description 1 No. The job number 2 Destination The destination name or e-mail address 3 Start Time The time the communication started 4 Subject The subject of the communication 5 Result OK: Completed normally Code: The communication error code *1 6 Note When the machine performs on the following operations, it is displayed in the Note field. • Fax forwarding: An e-mail was received and forwarded as a fax.
For Scan to Folder / Scan to FTP Example Print 1 2 Number Item 5 6 Description 1 No.
6-16 Managing the Communication History
Chapter 7 Device Settings Registering Destinations...........................................................................................7-2 Registering / Editing Address Book Destinations..................................................7-2 Registering / Editing Groups.................................................................................7-14 Registering / Editing Folder Shortcuts.................................................................7-18 Registering / Editing FTP Server Shortcuts.
Registering Destinations Registering / Editing Address Book Destinations Destinations can be registered in the address book for easy use. Up to 2,000 frequently used destinations can be registered. The following items can be registered for each destination. Item Description Search Number The number for the destination. When transmitting a fax or e-mail, enter this number to select the destination. For details, refer to “Specifying Using Search Numbers”. (See page 5-13.
Registering / Editing This section describes the procedure for registering address book destinations. When editing, select the destination you want to edit in step 5, and press [Edit]. After the screen in step 7 is displayed, select the item to change. 11 Press . 1 2 22 Press [Register]. 3 4 5 6 7 Device Settings 33 Press [Address Book Entry]. 44 Press [Enter/Edit].
55 Press a new button. To change a destination that is already registered, select the destination you want to change. 66 Enter the name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 77 Press [Fax No.]. If you do not want to register a fax number, proceed to step 9.
88 Use the numeric keys to enter the fax number, and press [Enter]. 1 2 3 Also register dialing options if you want to use them. (See page 3-27.) 4 99 Press [e-mail]. 5 111 Enter the e-mail address, and press [Enter]. 6 Device Settings 7 111 Press [Super G3]. 111 Select [ON] to enable transmission with Super G3 or [OFF] to disable it, and press [Enter].
111 If “Mode 1” is set for the pin mode, press [PIN]. Otherwise, proceed to step 15. 111 Use the numeric keys to enter the PIN, and press [Enter]. 111 Press [Enter]. To continue to register or edit address book destinations, repeat the procedure in steps 5 to 15. Useful Registration Method 1 Registering From the Scanner or Fax Ready Screen 11 Press or . 22 For the scanner screen, press the [e-mail] tab. For the fax screen, proceed to step 3. 33 Press [Add/Edit].
44 Select the button you want to register. 1 2 3 4 Continue from step 6 of “Registering / Editing”. (See page 7-4.) Useful Registration Method 2 Registering a Number Entered With the Numeric Keys 11 Press . 22 Use the numeric keys to enter the destination fax number. 33 Press [Register]. Registering Destinations 7-7 5 6 7 Device Settings 55 The procedure is then the same as for registering an address book destination.
44 Select the button you want to register, and press [Yes]. ••You can use [], [], and the numeric keys. ••Press [No] to return to the screen in step 2. 55 The procedure is then the same as for registering an address book destination. Continue from step 6 of “Registering / Editing”. (See page 7-4.) Registration Method 3 Useful Registering an Entered E-mail Address 11 Press or . 22 Press [Advanced]. 33 Press [Mail Address].
(Fax screen) 1 2 3 4 44 Enter the e-mail address. 5 6 ••Up to 50 characters can be entered for an e-mail address. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 55 Press [Register].
66 Select the button you want to register, and press [Yes]. ••You can use [], [], and the numeric keys. ••Press [No] to return to the screen in step 4. 77 The procedure is then the same as for registering an address book destination. Continue from step 6 of “Registering / Editing”. (See page 7-4.) Useful Registration Method 4 Registering a Search Result 11 Search for a destination. See “Searching for Server Destinations” for how to search destinations. (See page 5-5.
33 Press [Register]. 1 2 3 44 Select the button you want to register, and press [Yes]. 4 5 6 Device Settings 7 ••You can use [], [], and the numeric keys. ••Press [No] to return to the screen in step 3. 55 The procedure is then the same as for registering an address book destination. Continue from step 6 of “Registering / Editing”. (See page 7-4.) Deleting 11 Press . 22 Press [Register]. 33 Press [Address Book Entry].
44 Press [Delete]. 55 Select the destination you want to delete. 66 Press [Yes]. ••Press [No] to close the screen without deleting the data. ••To continue deleting data, repeat the operation from step 5. 77 Press [Close]. Printing the Address Book Destination List 11 Press .
22 Press [List]. 1 2 3 4 33 Press [Address]. 5 6 Device Settings 7 44 Press [Number] or [Alphabet]. 55 Select [ON] to enable duplex printing, or [OFF] to disable it. 66 Select [ON] to enable combined printing, or [OFF] to disable it. 77 Press [Yes].
Registering / Editing Groups When transmitting to many destinations, you can transmit to a group of address book destinations. Up to 200 groups can be registered. Item Name Group Members Description The group name. The group name displayed in the button on the screen. Up to 50 characters can be entered. The destinations registered in the group. Up to 1000 address book destinations can be specified.
44 Press [Add]. 1 2 3 To edit a registered group, select the group you want to edit, and press [Edit]. 4 5 55 Enter the group name, and press [Enter]. 6 Device Settings 7 66 Press [Group Members]. 77 Select the destinations to register from the address book, and press [Enter]. ••Select a destination that is already selected to deselect it. ••If you press [Speed-Dial], you can select a destination using a search number.
88 Press [Enter]. To continue to register or edit groups, repeat the procedure in step 4 to 9. Deleting 11 Press . 22 Press [Register]. 33 Press [Group]. 44 Select the group you want to delete, and press [Delete]. 55 Press [Yes]. ••Press [No] to close the screen without deleting the data. ••To continue deleting groups, repeat the operation in steps 4 to 5. Printing a Group List 11 Press . 22 Press [Register]. 33 Press [Group].
44 Select the group you want to print, and press [List]. 1 2 3 4 55 Press [Number] or [Alphabet]. 5 6 66 Select [ON] to enable duplex printing, or [OFF] to disable it. 77 Select [ON] to enable combined printing, or [OFF] to disable it. 88 Press [Yes]. Note The group list can also be printed from [Group List] in [List] after pressing .
Registering / Editing Folder Shortcuts Up to 300 frequently used shared folders can be registered as shortcuts. Note •• The folder to register must have shared folder settings specified on the computer you are using in advance. •• Shortcuts can also be registered from OfficeBridge. For details, refer to Chapter 3, “Registering Shortcuts” in the OfficeBridge Guide. •• You can register personal folder shortcuts.
44 Press [Add]. 1 2 3 To change a shortcut that is already registered, select the name of the shortcut you want to change , and press [Edit]. 4 5 55 Press [Shortcut Name]. 6 Device Settings 7 If you do not want to register or edit the shortcut name, proceed to step 7. 66 Register or edit the shortcut name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
77 Press [Link]. If you do not want to change the link, proceed to step 9. 88 Browse to the folder you want to register, specify the folder, and press [Enter]. ••Press [Keypad] to manually enter or edit the link. After entry, press [Enter]. If you are using Windows Vista or Windows Server 2008, specify the computer name instead of the IP address when manually entering the path to the link. Start the link with two slashes (“//”). ••Press [Root] to return to the list of computers or networks.
111 Enter or edit the password, and press [Enter]. 1 2 3 For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 4 5 111 Press [Automatic Network Login]. 111 Select [ON] to set the automatic network login function or [OFF] to disable it, and press [Enter]. 6 Device Settings 7 111 Press [Enter]. To continue to register or edit shortcuts, repeat the procedure in steps 4 to 15. Deleting 11 Press . 22 Press [Register].
44 Select the name of the shortcut to delete, and press [Delete]. 55 Press [Yes] to proceed with the deletion. ••Press [Cancel] to close the screen without deleting the shortcut. ••To continue deleting shortcuts, repeat the operation in steps 4 to 5.
Registering a Browsed Folder 11 Specify a folder. See “Scanning to a Shared PC Folder” step 1 to 5. (See page 1-4.) 22 Press [Register]. 1 2 3 4 5 6 33 Press [Yes] to proceed. Device Settings 7 Press [No] to close the screen without registering the shortcut. 44 Refer to the procedure in steps 5 to 15 of “Registering / Editing” to register the shortcut. (See page 7-19.
Registering from an Operation Screen 11 On the screen for specifying a shared folder, press [Add/Edit]. 22 Refer to the procedure in steps 4 to 15 of “Registering / Editing” to register the shortcut. (See page 7-19.) Registering / Editing FTP Server Shortcuts Up to 20 frequently used FTP servers can be registered as FTP server shortcuts. Shortcuts can also be registered from the screen for entering an FTP server. Note Shortcuts can also be registered from OfficeBridge.
33 Press [FTP Shortcut]. 1 2 3 4 44 Press [Add]. 5 6 To change a shortcut that is already registered, select the name of the shortcut you want to change , and press [Edit]. 55 Press [Shortcut Name]. If you do not want to register or edit the shortcut name, proceed to step 7. 66 Register or edit the shortcut name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
77 Press [Link]. If you do not want to change the link, proceed to step 9. 88 Enter or edit the link to the FTP server you want to register, and press [Enter]. Start the link with two slashes (“//”). 99 Press [UserName]. 111 Enter or edit the user name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 111 Press [Password].
111 Enter or edit the password, and press [Enter]. 1 2 3 For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 4 5 111 Press [Enter]. To continue to register or edit shortcuts, repeat the procedure in steps 4 to 13. Deleting 6 7 Device Settings 11 Press . 22 Press [Register]. 33 Press [FTP Shortcut]. 44 Select the name of the shortcut to delete, and press [Delete].
55 Press [Yes] to proceed with the deletion. ••Press [Cancel] to close the screen without deleting the shortcut. ••To continue deleting shortcuts, repeat the operation in steps 4 to 5. Registering from an Operation Screen 11 On the screen for specifying an FTP server, press [Add/Edit]. 22 Refer to the procedure in steps 4 to 13 of “Registering / Editing” to register the shortcut. (See page 7-25.
Registering an Entered FTP Server 11 Specify an FTP Server. See “Scanning to an FTP Server” step 1 to 10. (See page 1-13.) 22 Press [Register]. 1 2 3 4 5 6 33 Press [Yes]. Device Settings 7 Press [No] to close the screen without registering the shortcut. 44 Refer to the procedure in steps 4 to 13 of “Registering / Editing” to register the shortcut. (See page 7-25.
Registering a Color Printer To use the Scan to Printer function, it is necessary to install the “Scan to Print Monitor” utility software in a computer in advance, and register the shared folder and color printer to use in Scan to Print Monitor. Set the following items in Scan to Print Monitor. Setting Description Reference page Folder Settings Register the shared folder and printer to use with the Scan to Printer function. Must be registered. 7-31 General You can set the following four items.
Setting a Folder and Printer Register the shared folder and printer to use with the Scan to Printer function. Item Shared Folder Description Specify the shared folder to use for the Scan to Printer function. Scanned document data is saved in this folder, and is then forwarded to the printer by the Scan to Print Monitor function. Note • It is necessary to create a Scan to Printer shared folder that is separate from the folder used for the Scan to Folder function.
33 To register a new printer, select an unregistered item, and click [Register/Edit]. ••If the message “Cannot connect to the server.” is displayed, specify the “Network Settings” first. (See page 7-35.) ••To change registered information, select the item you want to change, and click [Register/ Edit]. 44 Click [Browse]. 55 Browse to the shared folder you created in “Browse for Folder”, and click [OK].
66 Click the “Printer” list button, and select a color printer registered in the computer. 1 2 3 4 88 Click [OK] to close the screen. 99 Place the cursor in the “Name” entry box, and register the printer name. 111 Change the account name, as necessary. 111 Change the password, as necessary. 111 Click [OK]. Registering Destinations 7-33 6 7 Device Settings 77 Click [Margin] and register the margin, if necessary.
Registering Other Settings You can register the following items. Item Description Print Log Outputs the print log (record) to the folder in which the executable file for the Scan to Print Monitor is located (the “Scan to PM” folder). Display print errors in popup window Displays a popup message when a print error occurs. Delete printed document Automatically deletes files after they are printed. Also set the retention period for the files.
Specifying the Network Settings The following items are set when installing the Scan to Print Monitor, but can be changed as necessary. Item Description IP Address Set the IP address of the machine. HTTP Port No. This setting is enabled when “Perform secure communications” is deselected. Set the HTTP port number set in OfficeBridge. This is normally set to “80”. HTTPS Port No. This setting is enabled when “Perform secure communications” is selected. Set the HTTPS port number set in OfficeBridge.
Closing the Scan to Print Monitor 11 Right-click the task tray icon of the Scan to Print Monitor, and select “Exit”. Note To use the Scan to Printer function, the Scan to Print Monitor must be started. Registering Favorite Destinations You can register up to 10 destinations to display in the [Faves] tab. Note •• Destinations registered in the [Faves] tab must already be registered in the address book or as a shortcut.
44 Press [Add]. 1 2 3 To edit a registered favorite, select the favorite you want to edit, and press [Edit]. 55 Select the destination you want to register, and press [Enter]. 4 5 6 ••You can press [e-mail], [Folder], [FTP], or [User] to filter the destinations. ••To continue to register or edit favorites, repeat the procedure in steps 4 to 5. Note You can press [Add/Edit] in the [Faves] tab to jump to the procedure for registering or editing favorites. Perform steps 4 and 5 to register the favorite.
Deleting 11 Press . 22 Press [Register]. 33 Press [Favorite Address]. 44 Select the favorite you want to delete, and press [Delete]. 55 Press [Yes] to proceed with the deletion. ••Press [No] to close the screen without deleting the data. ••To continue to delete favorites, repeat the procedure in steps 4 to 5.
Specifying Default Settings The default values are those used when you press to return to the ready screen. The machine returns to the default settings if is left without any operation for a designated period of time. Changing the default values of often-used functions can shorten the time required to adjust settings. Other settings are useful default settings. Note You can set the time it takes to return to the default settings.
33 Press [Scanner Settings]. 44 Select [Default Settings] or [Other Settings]. ••In this example, [Default Settings] is selected. ••For details on the settings that can be specified, refer to “List of Default Scanner Settings” (see page 7-41) and “List of Other Settings” (see page 7-43). 55 Select the function to set. In this example, [Contrast] is selected.
66 Select the default value, and press [Enter]. 1 2 3 4 In this example, the default contrast value is changed to [Normal]. 5 77 Press [Close]. To continue to change other default values, repeat steps 4 to 7 of the operation. 6 Function Description Settings Reference page 1-20 Doc.Type Set the default document type setting. Contrast Set the default contrast Lightest setting. Lighter Normal Darker Darkest 1-21 Color Set the default scan format setting.
Function Color Adjust Description Set the default color adjustment setting.
List of Other Settings JPEG Compression Color Fine Adjustment Description Settings Reference page This sets the compression rate used when performing Low color scanning with the JPEG file format. Normal Low: Decreases the compression rate. This option High reduces image degradation, but the data size will be larger. Normal: Normal compression rate. High: Suppresses the data size and shortens the forwarding time, but increases the level of image degradation.
44 Press [e-mail], [Internet Fax], or [Template]. ••In this example, [e-mail] is selected. ••For information on the items and settings that can be specified, refer to “List of Default E-mail Settings” (see page 7-45), “List of Default Internet Fax Settings” (see page 7-45), and “List of Default Template Settings” (see page 7-46). 55 Select the item to set. In this example, [FileFormat] is selected. 66 Select the default value, and press [Enter].
77 Press [Close]. To continue to change other default values, repeat steps 4 to 7 of the operation. 1 List of Default E-mail Settings Description FileFormat This sets the default file format used when a scanned document is saved. In the default settings for PDF w/ Password, you can set the encryption level and restrictions with a permissions password.
List of Default Template Settings Function Description Auto Subject You can change the default e-mail + Text subject and message settings used with the Internet Fax and Scan to E-Mail functions. Frequently used text can be registered in templates 1 to 10. For details on registering templates, refer to “Registering / Editing Templates”. (See page 7-51.
44 Select the default setting to specify. 1 2 3 4 In this example, [Default Settings] is selected. 5 55 Select the function to set. 6 Device Settings 7 In this example, [Resolution] is selected. 66 Select the default value, and press [Enter]. In this example, [Fine] is selected. 77 Press [Close]. To continue to change other default values, repeat steps 4 to 7 of the operation.
List of Default Transmission Settings Function Description Settings Reference page Resolution This sets the default resolution when a document is scanned. Normal Fine Super Fine Photo Background 3-24 Contrast This sets the default contrast when a document is scanned. Lightest Lighter Normal Darker Darkest 3-26 Next Doc. You can scan a series of separate documents and transmit them as a single document.
List of Other Default Settings Description Settings Reference page Redial Attempts This sets the number of redials when the other machine cannot be connected to, for example, when the other line is busy. Set the redial interval in “Redial Interval”. 0 - 14 time(s): 2 time(s) 3-21 Redial Interval This sets the redial interval.
Function Journal Line Up Description You can select whether to arrange printed journal reports in order of job or in order of communication number. Settings OFF ON Reference page 6-6 Note •• Underlined values are the default settings specified at the time of shipment. •• For details on these settings, refer to “Setting Example”. (See page 7-46.
Registering Other Settings You can register other functions used with the Internet Fax and scanner functions. Registering / Editing Templates 2 You can register ten default subjects and messages of the e-mail used when transmitting a fax with a cover page, attaching a scanned document to an e-mail for transmission (Scan to E-mail) or transmitting an internet fax. The title of the registered template. Up to 40 characters can be entered.
44 Press [Add]. To edit a registered template, select the template you want to edit, and press [Edit]. 55 Press [Title]. 66 Edit the title, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 77 To enter a subject, press [Subject]. If you do not want to enter a subject, proceed to step 9.
88 Enter or edit the subject, and press [Enter]. 1 2 3 For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. 4 5 99 To enter the message, press [Text]. If you do not want to enter the message, proceed to step 10. 111 Enter or edit the message, and press [Enter]. 6 Device Settings 7 ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. ••Press [ ] to enter a line break.
Deleting 11 Press . 22 Press [Register]. 33 Press [Template]. 44 Select the template you want to delete, and press [Delete]. 55 Press [Yes]. To continue deleting templates, repeat the operation in steps 4 to 5.
Registering / Editing File Names You can register up to 20 file names to use for scanned image data in advance. 1 Registering / Editing 11 Press . 2 22 Press [Register]. 3 33 Press [File Name]. 4 5 6 Device Settings 7 44 Select a new button. To change a file name that is already registered, select the file name you want to change.
55 Enter or edit the file name, and press [Enter]. ••Up to 80 characters can be entered. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. ••To continue to register or edit file names, repeat the procedure in steps 4 to 5. Deleting Registered file names can be deleted from OfficeBridge. For details, refer to Chapter 3, “Setting Templates” in the OfficeBridge Guide.
44 Select a new button. 1 2 3 To change a document category that is already registered, select the document category you want to change. 55 Enter or edit the document category, and press [Enter]. 4 5 6 Device Settings 7 ••Up to 20 characters can be entered. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. ••To continue to register or edit document categories, repeat the procedure in steps 4 to 5.
Registering / Editing Domain Names The domain name buttons displayed in the “Alphanumeric Display” screen on the character entry screen can use registered domain names. You can register up to 10 types of domain names in advance. Registering / Editing 11 Press . 22 Press [Register]. 33 Press [Domain Name]. 44 Select a new button. To change a domain name that is already registered, select the domain name you want to change.
55 Enter or edit the domain name, and press [Enter]. 1 2 3 ••Up to 20 characters can be entered. ••For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’’s Guide. ••To continue to register or edit domain names, repeat the procedure in steps 4 to 5. Deleting Delete all the characters in step 4 of “Registering / Editing”, and press [Enter].
Color Fine Adjustment 11 Press . 22 Press [Default Settings]. 33 Press [Scanner Settings]. 44 Press [Other Settings]. 55 Press [Color Fine Adjustment]. 66 Press [Yes].
77 Press [Register/Change]. 1 2 3 Press [Initialize] and then [Yes] to return the adjustment values to the factory default settings. 4 5 88 Press [] and [] to select the item to adjust. 6 Device Settings 7 99 Enter the adjustment value using [] [] [] [], and press [Enter]. 111 Press [Close].
Limitations on Overlapping Settings Refer to the following chart about limitations on overlapping settings for the color adjustment function.
