Operating Instructions For Muratec’s F-65 plain-paper fax machines
Muratec F-65 Quick Reference Guide One-Touch Keys Press Program “ “ To: A “ “ 1 2 3 Enter Enter Enter Enter a one-touch key Erase a one-touch key Print a list of one-touch keys B “ “ 1 2 3 Enter Enter Enter Enter a speed dial number Erase a speed dial number Print a list of speed dial numbers Speed-Dial Numbers Program “ “ Programmable One-Touch Keys Program “ “ C “ “ 1 2 3 Enter Enter Enter Enter a programmable key Erase a programmable key Print a list of programmable keys D “ “ 1 2 3 Ente
Welcome …
As an ENERGY STAR® partner, Muratec America, Inc., has determined that this product meets the ENERGY STAR guidelines for energy efficiency. Copyright © 1998 by Muratec America, Inc.; all rights reserved. Muratec, the Muratec logo and all Muratec fax product names contained herein are trademarks of Muratec America, Inc. ENERGY STAR is a registered mark of the United States Environmental Protection Agency.
Welcome to your Muratec fax machine! We’ve divided these operating instructions into three sections. • “Getting started” (see page 1.1) covers only what you absolutely have to know to use your machine immediately. • “Beyond the basics” (see page 2.1) provides more details. When you have time, look through it to learn more about your machine’s many features, as well as fax in general.
What’s in these operating instructions Note: Each section also contains its own (more abbreviated) table of contents, as well. Getting started What’s in this section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Take it out of the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 What are all the parts? . . . . . . . . . .
F-code transmission and polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-code transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-code polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.25 2.25 2.26 Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28 Using the power of programmable one-touch keys . . . . . . . . . . . . . . . . 2.
Getting started A quick and friendly trip through the basics of your Muratec fax machine
Getting started What’s inside this section A quick introduction to fax in general . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 A quick introduction to fax Take it out of the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 What are all the parts? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 What do the keys do? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Getting started Take it out of the packaging What are all the parts? The drawing below shows what should be included in the packaging: Document hopper 1 Ink film cartridge 2 * 3 4 12 5 11 Handset Paper tary Paper cassette Document separator AC power cord * Ferrite core 6 ** 7 8 Operating instructions Telephone line cord * These parts are installed in the fax machine. ** This ferrite core will be used with an RS-232C cable if you decide to use the PCFAX feature (see page 2.50).
Getting started 6 7 8 9 10 Document separator — Helps your printed documents stack easily. 11 12 Handset — A regular phone handset. 14 Paper tray — Supports printed documents discharged from the printed document exit. You can also slide it out to allow for larger documents. 13 Printed document exit — Where the printout (fax or copy) emerges. Paper cassette — Holds the recording paper. Stores up to 300-sheets, either letter- or legal-sized.
Getting started What do the keys do? Important: Some of the functions we’ll mention, here, are covered in the “Beyond the basics” section, which begins on page 2.1. 1 Liquid crystal display (LCD) — The display (1-line × 16-character) which shows the machine’s status and lets you see what you’re entering during various operations. (If the LCD is blank, the machine is off.) 2 COM-OPTIONS 3 1.
Getting started 7 CANCEL — Press this key to delete characters on the LCD and cancel commands you have entered into the machine. 15 FLASH — When a document is in the document feeder, press this key to toggle among normal, dark or light contrast settings. When neither the DARK nor LIGHT LED (light-emitting diode) is glowing, your machine is set for normal contrast. 16 HOLD — When a document is in the document feeder, press this key to make copies of a document.
Getting started Setting up Pick an installation spot first Where should you install your fax machine? The location should be: • Clean — Dust buildup can damage your machine. • In the open — Allow at least 12 inches of clearance around your machine. Never cover the machine. Its vents must be able to “breathe.” • Away from direct sunlight — This helps avoid overheating. • Dry — Avoid any location where splatters or sprays of liquid could reach your fax machine. • Level, and vibration-free.
Getting started 2 3 4 5 Cassette cover Take off the cover. Push the paper plate down until it locks into position. 6 Insert the paper guide into the holes corresponding to the paper size you are installing. 7 Before you load paper into the paper cassette, tap the ends of the stack to make sure the edges and sides of the stack are even.
Getting started Attaching the paper-handling parts 1 Attach the document hopper by inserting its two pegs at a slightly upward angle into the appropriate holes. 2 Attach the document separator into the appropriate holes, as shown. 5 Plug the non-pronged end of the AC power cord into the AC power cord jack on the rear side of the machine. 6 Plug the pronged end of the AC power cord into a 120 VAC electrical outlet (use a surge suppressor, as mentioned on page 1.6).
Getting started 2 To change the setting, press or once or twice until the paper size you are loading appears. In this example, we chose legal-sized paper. PaperSize:Legal 3 Check Ink Film Your fax machine uses Muratec’s Film Imaging system to provide high-quality fax printouts and copies on plain paper. Film Imaging uses only clean, easy-to-handle and easy-to-load ink film.
Getting started 4 Turn the ink film cartridge over and rest it upside down on its handles. 5 Grasp the cartridge frame firmly and slide out the ink film rolls from the cartridge. 9 10 6 Remove the gears from the ends of the used film rolls. Note: Please dispose of the used rolls properly. Snap the new rolls into the ink film cartridge. The ink film cartridge includes illustrations to help you correctly install the rolls.
Getting started When you install a new ink film Important: Use this setting only when you are installing a new ink film. Your fax machine indicates the ink film remaining by pressing FILM (see page 1.5) to let you know when it needs to be replaced. So, whenever you install a new ink film, you must “notify” the machine by resetting the film counter. Installation complete! Now, see how our EasyStart feature will have you up and running within just minutes.
Getting started EasyStart EasyStart is already installed on your fax machine. Use it to guide you in entering the bare-bones settings required for normal operation. If necessary, you can always make changes to these settings later. Important: Before beginning EasyStart, be sure you have correctly installed your machine and loaded paper into it (see “Setting up,” beginning on page 1.6).
Getting started For example, pressing 8 several times would show these displays: _ Use the numeric keypad to enter your fax number. To put in a dash for easier reading, press DIALING OPTIONS once. The number may contain up to 20 characters (numbers and dashes). 972-555-5525_ Note: If you make a mistake, press CANCEL to erase to the left. Or, if you want to change just one character in the number, press to move the cursor to the left, or to move it to the right, to the character you want to change.
Getting started 10 To change the setting, press or once or twice until the mode you want appears. Here, we changed the setting to Pulse mode: Phone Type:Pulse 11 Press ENTER to save the setting. ** Complete ** All done! 1.
Getting started Sending faxes Some guidelines How big — and small — your pages can be You can fax a piece of paper as small as a notepad sheet or nearly 3 feet long! To be precise, the acceptable dimensions (width × length) are: SINGLE-SHEET TRANSMISSION MULTIPLE-SHEET TRANSMISSION Things not to put in your fax To avoid paper jams and damage to your machine, do not insert: • Folded, curled, torn, wrinkled or very thin pages • Documents with staples, glue, tape, paper clips or still-wet correction fluid •
Getting started Contrast Setting the contrast allows you to compensate for any excessive lightness or darkness in the documents you send or copy. You have three choices: • Normal — Suited to most documents. • Light — Lightens up overly dark, “muddy” original documents. • Dark — Darkens weak, “washed-out” images. 2 Time (05-10): 05 If the setting you see is acceptable, skip to step 4. If not, go on to step 3.
Getting started How to insert a document 1 Adjust the document guides by sliding them to the left or right to fit the document(s) you are faxing. Your fax machine’s automatic document feeder (ADF) will hold up to 30 pages. 2 If you are sending a multi-page document, “fan” the pages slightly. The first sheet should extend just slightly from the others. 3 Insert the document face down. The fax machine will “grab” the first page of the document and position it for faxing.
Getting started 3 4 5 Dial the fax number. • Enter the fax number by using the numeric keypad and then press START. … or … • Use one-touch dialing (see page 2.8). … or … • Use speed-dial dialing (see page 2.10). … or … • Use the EasyDail directory (see page 2.13). Now, everything is up to the machines — yours and the one you are dialing. • If you set the fax to transmit from memory, your machine will first scan the document into memory, then dial the other fax.
Getting started If the call doesn’t go through: redialing Automatic redialing If you dialed without using either the monitor speaker or the handset and the fax call fails, your machine automatically redials the call. While your machine is waiting to redial, the LCD shows: Auto Redial While in this Auto Redial mode, the machine can receive faxes and make as many as 30 fax transmissions.
Getting started Canceling a document while sending it To cancel a transmission in progress: 1 Press STOP. • If you are using a non-memory transmission, press STOP two or three times until the machine returns to standby mode. The document will finish feeding through the ADF. • If you are using a memory transmission, the LCD shows a command number in progress (see “An introduction to Review Commands,” below). For example, the LCD shows: C01:5552009 2 Press CANCEL twice to cancel the transmission.
Getting started Receiving faxes Different ways to get the job done Tel Ready mode Reception modes Use it if: Your fax machine has four different reception modes — Tel Ready, Fax Ready, Tel/Fax Ready and Ans/Fax Ready — each of which we’ll explain in a moment. We’ll also give you an idea of which one you should use, depending upon your setup. Answering calls manually — for all reception modes In any reception mode, you always can answer calls manually. Just pick your machine’s handset.
Getting started Tel/Fax Ready mode Use it if: 4 You use your machine not only as a fax but also as a telephone. Press or to select the Fax Primary mode. Fax Primary In this mode: Your fax machine answers each incoming call after a certain number of rings (see page 2.4) and if you receive a voice call, alerts you with a special ring. The Tel/Fax Ready reception mode is a mix between the Tel Ready and Fax ready modes.
Getting started Ans/Fax Ready mode Use it if: You are using an answering machine connected directly to your fax machine. In this mode: An answering machine externally connected to your fax machine answers each incoming call. If a voice call comes in, the answering machine will begin to record the incoming message. If the fax tone starts, your fax machine will detect it and receive the fax message automatically. To select Ans/Fax Ready: Press RECEIVE repeatedly until ANS/FAX light comes on.
Getting started Making copies You can make copies from your fax machine by using either the feeder or the machine’s memory. Copying from memory Use this mode to make multiple copies or reduced copies. The copy reduction rate can be set through the copy parameter settings (see page 2.4). Copying from feeder Use this mode to make a single copy. Note: When you make a copy from the feeder, you cannot select the normal resolution.
Getting started It’s a great phone, too Dialing a telephone number 1 2 3 Pick up the handset. You will hear a dial tone. Dial the number by the using numeric keypad. … or … • Use the one-touch dialing. (See “One-touch phone dialing,” on page 2.8.) … or … • Use the speed-dial. (See “Phoning via speed-dial,” on page 2.10.) … or … • Use the EasyDail directory (see page 2.13.) When the other person answers, speak to him or her. Hold You can put a call on hold during a conversation by pressing HOLD.
Getting started Call request You can send or receive a fax message and have a regular phone conversation on the same call. For further information on how to use this function, see page 2.47. Dialing during a power failure You cannot make a telephone call or send a fax during a power failure or if your fax is disconnected from its power source. 1.
Beyond the basics We’ve covered the “musts.” Now, let’s explore the goodies.
Beyond the basics What’s inside this section Getting everything just the way you want it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2 Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7 The time machine: delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.
Beyond the basics Getting everything just the way you want it The EasyStart feature guided you through the “just-gotta” settings on your machine. In the next few pages, we will cover other settings in more detail. Setting up for scans You can set parameters for how your fax machine scans documents: • Primary resolution mode — Gives you four ways to send faxes, either — normal, fine or superfine resolutions — or in grayscale mode.
Beyond the basics Setting the print parameters Reduction margin You can set two parameters for printing received fax messages: • Print reduction rate • Reduction margin Your fax machine’s reduction margin is measured in millimeters (mm). When a fax message enters your machine’s electronic brain, the machine measures the message’s length and compares it to (a) the length of your selected paper plus (b) the reduction margin you set.
Beyond the basics Setting the copy parameters Setting the number of rings You can set two parameters for copying: • Copy reduction rate — Works the same way as the print reduction rate (see page 2.3 for more details). • Reduction margin — Serves the same purpose as the reduction margin for printing (see page 2.3 for more details). You can set the number of times your fax machine will ring before answering a call. Note: The same options are available for copy reduction as for print reduction.
Beyond the basics 1 Press PROGRAM, J, 0, 8. The LCD shows: 5 Set ECM Mode 2 Press ENTER. The LCD shows the current ECM setting: ECM Mode : 3 To change the setting, press or once or twice until the setting you want appears. In this example, we chose Off. ECM Mode : 4 For each: to toggle its displayed choice between off and on, press or repeatedly until the mode you want appears. Then press ENTER to save the mode and move on to the next setting.
Beyond the basics Setting the language Printing a program list While English is the language which your machine initially uses to display messages and print reports, you can set it to “speak” French or Spanish, too! To make the change from one language to the next, press PROGRAM, #. Your machine can also print a program list. This list gives a brief summary of instructions available on your fax machine, organized in a “program tree” so you can see which key combinations produce which instructions.
Beyond the basics Autodialer Your fax machine’s autodialer stores your most frequently called phone and fax numbers so you don’t have to remember them. The autodialer also makes it easy to dial even the most complicated international calls! Special dialing characters There are two kinds of autodialer numbers. The difference between the two is how you “call them up,”: • One-touch — Pressing one of the keys, marked A–O on the control panel.
Beyond the basics Note: To change a character you have already entered: — Press to move the cursor to the left or to move it to the right, to that character. — Press CANCEL to erase the character. — Enter the digit(s) you want. Using one-touch numbers As indicated previously, your fax machine will store up to 15 one-touch numbers by using the keys marked A–O. Entering or changing a one-touch number Important: To erase a number, see “Erasing a one-touch number” (next page). 1 Press PROGRAM, A, 1.
Beyond the basics 10 Press ENTER to save the setting. The LCD will display the next one-touch number. If you do not want to enter any more one-touch numbers, press STOP to finish. If you do want to enter another one-touch number, go back to step 3. If you do want to enter this one-touch number, go back to step 5.
Beyond the basics 5 Press ENTER. The LCD shows: 2 Press ENTER. Depending on whether you already have a number entered for speed-dial number 01, the LCD shows: Check Prog/Enter 01:No Number Important: If you want to quit without erasing the one-touch number you have selected, press PROGRAM. The fax will return to step 3. 6 Press ENTER to erase the number. ** Complete ** If 01 is the speed-dial number you want to set, skip to step 4. (However, our examples from here will say “05” rather than “01.
Beyond the basics 8 Fax dialing via speed-dial The LCD now displays: To dial a fax call using a speed-dial number: 05:Name then it will show either: _ABCDEF > or _ABCDEF > Murat The machine is now prompting you for a name — a Location ID — so you will be able to find it easily in the EasyDial directory (see page 2.13). If you don’t want to enter or change this number’s Location ID, skip to step 10. If you do want to enter or change this number’s Location ID, go on to step 9.
Beyond the basics Phoning via speed-dial To dial a phone call using a speed-dial number: 1 Obtain a dial tone by doing one of the following: • Lifting the handset • Press MONITOR/CALL to use the monitor speaker ** 2 Tel Mode If you change your mind and want to erase a different speed-dial number, repeat steps 3 through 5. Press ENTER. The LCD shows: Check Prog/Enter Important: If you want to quit without erasing the speed-dial number you have selected, press PROGRAM. The fax will return to step 3.
Beyond the basics EasyDial directory dialing The EasyDial directory dialing feature makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location IDs, so you can easily find them and dial them. When the name you want appears, you just press START to begin a call (either phone or fax). Your machine’s EasyDial directory alphabetizes in the following order:alphabet, number and symbols.
Beyond the basics Delayed transmission Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 30 delayed commands, each of which you can program up to 31 days in advance. Important: If you program a full 30 delayed transmission commands, no further memory transmission is possible until the machine completes at least one of the delayed commands. (To review memory transmission, see page 1.17.
Beyond the basics Reviewing or canceling delayed commands If you have stored a delayed command in your fax machine, it will hold it in memory until it either completes the command successfully or reaches its maximum number of redial attempts (see page 1.19). Your machine can store up to 30 delayed commands. It identifies each by a two-digit command number ranging from 01 to 30.
Beyond the basics Broadcasting The basics of broadcasting Delayed broadcasting The fastest way to fax one document to many recipients is broadcasting. You can use broadcasting from any function requiring the entry of a fax number! That means you can perform delayed broadcasting (see right column) and even broadcasting to “hub” units for relay broadcast initiation (see next page). In an ordinary broadcast, you send a fax as you normally would, except you add more fax numbers.
Beyond the basics Relay broadcast initiation Setting up, a relay broadcast initiation Relay broadcasting is a powerful function that takes advantage of a remote “hub” to reduce your total communication costs. A “hub” fax machine is one to which you send a document, which in turn relays it to other machines which you do not actually call. The “hub” performs a relay broadcast, and the machine which sends the original document to the “hub” has performed a relay broadcast initiation.
Beyond the basics 7 Use the numeric keypad to enter the day of the month and time when you want to begin initiating the relay broadcast. Here we set the transmission to occur on the 14th at 2:00 PM: Time : 8 9 14/14:00 When the entry is complete, press ENTER. The LCD shows the fax number you entered in step 5. Press START. If, in step 6, you chose an immediate relay broadcast initiation, your fax machine will begin dialing the remote “hub” machine.
Beyond the basics Polling Polling allows someone to fax a document to you without the other person having to make (and pay for) the call. Your machine can perform: • Regular polling — Retrieves a document from the remote fax machine. • Sequential polling — Retrieves a document from several remote fax machines. • F-code polling — Retrieves a document from a fax machine that supports ITU-T subaddress transactions. (See “F-code polling,” on pages 2.26—2.27.
Beyond the basics C,9-5551204,S05 Important: Do not insert a comma after the last fax number. Note: If you enter characters by mistake, just press CANCEL to clear them before proceeding. 6 7 To perform the sequential polling now, skip to step 10. To perform delayed sequential polling, proceed to step 7. Press COM-OPTIONS, COM-OPTIONS, ENTER.
Beyond the basics F-code communication F-code: an introduction Creating or modifying an F-code box The ITU-T, part of the United Nations agency that maintains international telecommunications standards (see the Glossary that begins on page 3.16), has now created a fax industry standard for using sub-addressing and password-based communications with not only other Muratec fax machines but also other manufacturers’ machines.
Beyond the basics Note: If you enter an invalid I.D. code, the fax machine will reject the attempt and abort this operation. 6 8 The LCD now shows briefly: 03:Sub-Address# 01:Box Name then it will show either: then it will show either: _ABCDEF > or _ABCDEF > Murat The machine is asking for this F-code box’s ITU-T subaddress. You must enter a subaddress here in order to use this F-code box, and anyone trying to fax to this F-code box must know it.
Beyond the basics 11 Depending on whether you already have an ITU-T password entered for your F-code box, the LCD shows briefly: 13 03:Password Hold Time then it will show either: _ or 123456_ If you want to enter or change this box’s ITU-T password, proceed to step 12. If you do not want to enter or change this box’s ITU-T password, skip to step 13.
Beyond the basics Erasing an empty F-code box Important: You can only erase an empty F-code box. If the F-code box is holding any documents, you must first clear each document from the box. You can clear the F-code box by printing the documents it holds (see next page). To erase an empty F-code box: 1 7 Check Prog/Enter Note: If you entered an invalid I.D. code in step 6, the fax machine will reject the attempt and abort this operation.
Beyond the basics Printing a document received in an F-code box F-code transmission and polling When your machine receives a document via ITU-T sub-addressing from another fax machine, your machine will print a message alerting the person for whom the document is intended. Then the person has a certain number of days in which to print out the message before your machine erases it. (see step 13, on page 2.
Beyond the basics Enter Password then it will show: _ 6 F-code polling Press ENTER. The LCD shows briefly: Enter Fax Number then it will show: _ 8 9 Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press START. What you do now depends upon when you want the transmission to begin. • To have it begin now, skip to step 12. • To delay it, proceed to step 10.
Beyond the basics 6 Press ENTER. The LCD shows briefly: Enter Fax Number then it will show: _ 7 8 Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press START. 9 Press COM-OPTIONS, COM-OPTIONS, ENTER. The LCD shows the current day and time: What you do now depends upon when you want the transmission to begin. • To have it begin now, skip to step 11. • To delay it, proceed to step 9.
Beyond the basics Programmable one-touch keys Using the power of programmable one-touch keys The programmable one-touch keys P1–P5 simplify complex fax operations, letting you really tap into your machine’s power. You can “teach” these keys the following multi-step operations for one-key press convenience: • Delayed transmission (pages 2.14–2.15) • Broadcasting (page 2.16) • Relay broadcast initiation (pages 2.17–2.18) • Polling, regular or sequential (pages 2.19–2.20) • F-code transmission (pages 2.25–2.
Beyond the basics 8 Time : 9 If P1 is the key you want to program, skip to step 4. (However, our examples from here will say “P3” rather than “P1.”) 11/20:30 Instruct your fax to carry out this delayed command in one of the following ways: Option 1: Perform the command once at a certain time on a certain day of the month. (For example, “Do this at 5:05 PM on the 30th.
Beyond the basics 8 Option 1: Perform the command once at a certain time on a certain day of the month. (For example, “Do this at 5:05 PM on the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command: Time : Option 2: If P1 is the key you want to program, skip to step 4. (However, our examples from here will say “P3” rather than “P1.
Beyond the basics 9 Use the numeric keypad to enter the two-digit identifier (01–32) for the first call group. You can specify up to 10 separate groups for each relay broadcast initiation. Between the entry of each new group, press COM-OPTIONS to insert a comma. Do not insert a comma after the last group number. For example, here, we enter 0, 4, COM-OPTIONS, 1, 1, COM-OPTIONS, 2, 4: Group No.
Beyond the basics Note: If you make a mistake or want to erase previously entered numbers, press CANCEL to erase to the left. Or to change just one character in the number, press to move the cursor to the left, or to move it to the right, to that character. Press CANCEL to erase it. Then re-enter until the number is just as you want it. 7 11 Instruct your fax to carry out this delayed command in one of the following ways: Option 1: Use the numeric keypad to enter up to 120 fax numbers.
Beyond the basics 2 Press ENTER. The LCD either shows: 8 P1:No Number Enter SubAddress … or indicates a command is already programmed into this key. If P1 is the key you want to program, skip to step 4. (However, our examples from here will say “P3” rather than “P1.”) 3 _ 9 Select the key in which you want to program a command or change a previously stored command and then press it. Here, we select P3. P3:No Number 4 5 Press ENTER.
Beyond the basics 13 Option 1: Perform the command once at a certain time on a certain day of the month (For example, “Do this at 5:05 PM on the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command: Time : Option 2: If P1 is the key you want to program, skip to step 4. (However, our examples from here will say “P3” rather than “P1.
Beyond the basics 9 Option 2: Enter an ITU-T subaddress for the box to which you want to send the document. The ITU-T subaddress can be up to 20 characters in length and can include any combination of numbers and the * and # symbols. Do not include other non-numerical characters. In this example, we enter 6*54321#. Time : 6*54321#_ 10 Press ENTER. The LCD will show briefly: Enter Password _ Note: If you know that this ITU-T subaddress does not have an ITU-T password, skip to step 12.
Beyond the basics Erasing a programmable one-touch key 1 Press PROGRAM, C, 2. The LCD shows: Erase P OneTouch 2 Press ENTER. The LCD shows something like: P1:Delayed If P1 is the key you want to erase, skip to step 4. (However, our examples from here will say “P3” rather than “P1.”) 3 Press the programmable one-touch key you want to erase. Here, we select P3: P3:Polling 4 5 If you decide to erase a different programmable one-touch key, just press that key before going on step 5. Press ENTER.
Beyond the basics Keeping things secure Your machine’s security features can help you keep private fax documents private, avoid unwanted outside communication and even protect against unauthorized use of your machine. The key to it all: the passcode Your machine has a protection passcode system which is central to the machine’s security features. If you set the passcode to anything besides 0000, this passcode provides access to many other security features.
Beyond the basics Using your fax machine during operation protection 1 When you press any key on your machine, the LCD shows: Passcode 2 :**** Use the numeric keypad to enter the four-digit passcode (here, we enter the passcode we set previously; see page 2.37). Passcode :6296 If you enter the correct four-digit passcode, the machine now will let you go on to the next step in the fax operation.
Beyond the basics 9 Use the numeric keypad to enter the time (24-hour format) when security reception should begin every day. Type over the numerals displayed. Here, we enter 17:35 (5:35 PM): Time: 17:35 To change a digit, press to move to the left, or that digit. Then, enter the correct digit. 10 to move to the right, to Press ENTER to save the setting.
Beyond the basics 3 _ Use the numeric keypad to enter the four-digit passcode. In our example here, we enter 6296. Passcode :6296 4 Note: If you enter an invalid passcode, the machine’s security feature will abort the operation. 4 If the setting you see is acceptable, skip to step 7. If not, go on to step 6. To change the setting, press or repeatedly until the setting you want appears. In this example, we chose “Mode1.” PIN Mode: Mode1 7 1057_ 5 Press ENTER. PIN Mode: Off 5 6 Press ENTER.
Beyond the basics Fax dialing from the numeric keypad while using the PIN mask Note: If the PIN mask feature is off, dial normally. Dialing with a handset or on-hook dialing while using the PIN mask If you have specified Mode 1 — use “star” power Note: If the PIN mask feature is off, dial normally. 1 2 Insert the document in the feeder. Adjust resolution and contrast if necessary. Enter the fax number, then press the * (“star”) key and enter the PIN. The PIN always goes last.
Beyond the basics Setting for use with a closed network For maximum communications security, use a closed network. This limits your machine to faxing to and from only other Muratec fax machines with the proper passcode. Important: The passcode you use for closed network operation (and limiting polling access; see page 2.20) is not the same as the protection passcode. Once set for a closed network, your machine will disconnect calls coming in from other machines.
Beyond the basics 4 Press ENTER to save the setting. What you do next depends upon what you selected in step 2 or 3: • If either Off or Mode1, the machine will return to standby mode. • If either Mode2 or Mode3, proceed to step 5. 5 The LCD now asks if you want to enter a number: BlockJunk Dial 11 Clearing a number from the blocked numbers list To clear a number from the list: 1 If you want to enter or modify a number, press ENTER and proceed to step 6. Otherwise, press PROGRAM and skip to step 11.
Beyond the basics Special features Your fax machine has a number of special features to make your communications easier. We will cover them here. Toggling the cover page 1 Press PROGRAM, H, 1. The LCD shows: Set Cover Page Cover page Your fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location ID and your fax number (as stored in the TTI) and a message of up to 40 characters in length.
Beyond the basics 3 Use the numeric keypad to enter a message for the cover page. The message can be up to 40 characters in length. Enter the message the same way you entered your fax name during EasyStart. Let’s review the process: On the LCD, you will see the character set currently available, such as: _ABCDEF > To find a different character, press 2 or 8 over and over again to scroll through character sets until you see the one you want.
Beyond the basics Setting the Transmit confirmation reports: TCRs Your fax machine can print a transmit confirmation report after sending a fax to any Group 3 fax machine.
Beyond the basics Some telephone companies provide only a very general description — for example, “short-short-long” — of their DRD ring patterns. Fortunately, though, your fax has eight possible distinctive ring patterns for use with OneLine + DRD. One of them should work with your phone company’s DRD service. This chart lists the patterns: Pattern A B C D E F G H I One complete ring pattern (seconds) 0.8 on, 0.4 off 0.5 on, 0.5 off, 0.5 on, 0.5 off, 1.0 on, 3.0 off 0.5 on, 0.5 off, 1.0 on, 0.5 off, 0.
Beyond the basics 3 If someone answers at the remote fax machine, your fax machine will ring several times. If so, pick up the handset. In a few seconds, the line will open and you can begin your conversation. Talking first, then sending a fax To talk first and then send a fax: 1 2 3 4 5 When your phone conversation is finished, do not hang up. Insert the document you want to fax. Adjust resolution and contrast if necessary.
Beyond the basics 4 Scroll through the listings to find the one you want. You do this by pressing SPEED DIAL/TEL INDEX. Note: Do not press 2, 4, 6 or 8 on the numeric keypad. If you press 2, 4, 6 or 8, the fax machine will change to the EasyDial directory. 5 When the LCD is showing the caller-ID you want to dial, press START. • If there is a document in the feeder, your machine will dial a fax call to the selected number.
Beyond the basics PC-FAX feature: fax/computer connectivity Thanks to its PC-FAX feature, your fax machine is not only a fax machine — it also can be an image scanner, and allows you to send and receive fax messages from within your favorite PC-based software applications. PC-FAX feature requirements for your computer To use the PC-FAX feature with your computer, you must have properly installed fax software on your computer.
Beyond the basics Creating the RS-232C settings Scanning from your fax to your computer Note: If you choose the wrong RS-232C parameters, your fax machine cannot communicate your computer. You can store logos, signatures, line art or even photographs onto your computer by using the fax machine to scan to your computer: 1 Press PROGRAM, L, 2, Set RS232C 2 Press ENTER.
Beyond the basics Sending/receiving faxes with your computer “AT” commands You can receive documents from another fax onto your computer, as well as transmit documents from your computer to other faxes. As with scanning, the exact procedure for sending/receiving will vary depending upon how your computer’s fax software works. Note: This is a list of standard “AT” modem commands. For more information, please consult your fax software’s instructions.
Just in case … Just in case … Tips on how to care for your machine. and suggestions to follow in case of trouble. Also, a Glossary explains fax terms.
Just in case … What’s inside this section Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2 Solving communications problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4 Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.8 Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.
Just in case … Clearing paper jams We designed your fax machine to work reliably for years. However, you may occasionally experience a paper jam. Here’s what to do. If a printout jams To clear a printout jammed at the paper cassette: If an original document jams 1 Open the control panel by placing your fingers on its upper left and right corners and gently tilting the cover toward you. This will release the original document. Note: Open the control panel until it stops.
Just in case … 2 Remove the ink film cartridge by grabbing the handles on each side of the cartridge and lifting it straight up out of the machine. Note: The diagram (right) shows a view from the left side of the machine. 3 Gently pull the jammed printout up and out. 4 Hold the cartridge over your fax machine. Position the cartridge so that its arrow mark is over the machine’s arrow mark. (The supply roll should be in the front of the machine.) 5 Gently put the cartridge back into the fax machine.
Just in case … Solving communications problems Occasionally during transmissions, your fax machine will encounter trouble in transmission or reception. If it does, its alarm will sound. You can identify the problem with LCD messages, printed check messages and error reports. What you see on the LCD Comm. Error Your fax machine will sound an alarm — a series of short beeps — if either of these two problems occurs: • It has trouble transmitting or receiving. • It runs out of paper or ink film.
Just in case … What you see on the LCD What it means/What to do Memory Full You tried to scan the document into the memory but the machine doesn’t have enough available memory to complete the operation. If the fax received documents in the memory, print them to clear space. Memory Over Flow During transmission (or copying), you entered more pages into memory than your fax could store.
Just in case … Errors Specific errors Your machine occasionally experiences communications errors, which may be caused by anything from lightning to telephone line interference. The fax machine at the other end of the line can also cause communication errors. Trying your call may be all that’s necessary. However, if the problem persists regularly, call your local telephone company for help. If that call does not help and the problem persists regularly, call your authorized Muratec dealer.
Just in case … Transmission errors “Check Message” printouts T.1.1 The remote fax machine did not respond to your machine. Call someone at the remote machine. T.1.4 Someone pressed STOP at the remote unit in the middle of the handshake (the very first part of the fax communication, when the two units “agree” on the settings they will share). T.2.1 Either the phone line disconnected during transmission or fax communication became impossible due to bad phone line conditions. Re-try the call.
Just in case … Caring for your fax machine With proper installation and a little maintenance, your fax machine should give you dependable service for years to come. Follow these suggestions to keep it in top form: • Always make sure your fax machine is installed according to our specifications, including using an electrical surge suppressor. (If necessary, review “Pick an installation spot before going ahead,” page 1.6.) • Always use good, copier-quality paper.
Just in case … Corrective cleaning Curing frequent jams in the document feeder Here are some simple cleaning procedures for keeping your fax machine clean and operating smoothly. Before you clean your fax machine, print all document received in the memory.
Just in case … Fixing unsatisfactory printout quality If you notice poor printout quality (whether on received faxes or on copies), here’s what to do: 1 2 Unplug the power cord of your machine from the power source. 3 Open the top cover and lift the ink film cartridge straight up out of the machine. 4 Use the cloth with the isopropyl alcohol to clean the thermal print head.
Just in case … Common questions We’re online to help you! Before you try calling for help, first please give the Muratec Information System a try. The Muratec Information System is available to you 24 hours a day, 7 days a week. You can use your fax machine to call this “fax-on-demand” system and receive printouts of information, such as the most common questions asked about your machine. Often, this is the fastest way to find out the answer to any question you may have.
Just in case … Q: Do I have to dial a 1 for a long-distance call? A: Yes. Dialing a fax number is just like dialing any other phone number, so be sure to include any special long-distance codes or dialing pauses when dialing. Also, remember to include them when you set your autodialer numbers. Q: How do I send a fax to an overseas telephone number? A: Dialing requirements for international calls may vary depending on your local telephone company’s requirements.
Just in case … Receiving faxes Q: My fax never answers. What’s wrong? A: Check to make sure your fax machine is properly connected to a working AC power outlet and phone jack (see page 1.8). If you are using a second phone with your machine, make sure it’s connected properly (page 1.11). Q: Sometimes when I answer my machine with the handset, I hear a beeping sound that repeats every few seconds. Is this a fax? A: Yes. When you hear such fax tones, someone is trying to send you a fax.
Just in case … identifying yourself, “Hello, this is [your name].” When you press START, your fax machine responds to these signals using other special tones (to us humans, they sound a bit like screeches) which are its way of responding to the other machine’s “greeting.” This communication is called handshaking. The way fax machines work is regulated closely by international standards applied by the International Telecommunications Union (ITU), an agency of the United Nations.
Just in case … Glossary A4, B4, A3 — Standard stationery sizes defined by the International Standards Organization, an agency of the United Nations. See also Paper sizes. Autodialing — Enables user to store preprogrammed telephone numbers in the unit’s memory. Storage capability varies from unit to unit. Automatic fallback — The ability of a fax machine to slow down (“fall back”), when communicating with another fax which is communicating at a slower rate.
Just in case … Effective scan width — The maximum width the scanner in a fax can scan during transmission. F-Code — The ITU-T has created a fax industry standard for using subaddressing/password-based communications with not only Muratec fax machines but also other manufacturers’ fax machines. Facsimile (or fax) — A form of communication involving the scanning and decoding of a document into electrical signals and transmitting of the document, over telephone lines to another device.
Just in case … Normal resolution — Shown as “norm”; 203H × 98V lpi. The default resolution mode for all Muratec fax machines. One-touch dialing — Allows the fax user to store frequently used fax numbers for dialing with the touch of one key. See also Autodialing and Speed-dialing. On-hook dialing — Dialing numbers by using the keypad on the fax unit without lifting a handset. On most Muratec fax models, the user can do this either silently or by using the monitor. See also Monitor.
Just in case … TCR — Transmit confirmation report; this provides proof that your Muratec fax did send the document you set for transmission. Printed after transmission, the TCR also identifies the telephone number to which the fax sent the document, plus the actual time of transmission and how many pages the unit transmitted. Thermal (paper) printing — A thermal head heats chemically treated, thermally sensitive paper in patterns conforming to the image the machine has scanned, creating a printed image.
Just in case … 3.
Appendix and index
Appendix and index Specifications Type: High-speed facsimile transmitter and receiver for home and office use. Phone line: Normal Public Switched Telephone Line (PSTN) or equivalent. Modem speed: 14,400 bps with fallback to 12,000, 9,600, 7,200, 4,800 and 2,400 bps per ITU-T, V.17, V.29 and V.27 ter. Compatibility: ITU-T Group 3. Data compression methods: ITU-T standard MH, MR, MMR and Muratec-proprietary MSE. Transmission speed: 6 seconds per page.* Printing speed: 2 ppm.
Appendix and index Regulatory information United States of America Federal Communications Commission (FCC) information Ringer Equivalence Number (RENs): AC REN, 1.25B; DC REN, 2.4. This facsimile machine has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against such interference in a residential installation.
Appendix and index Index A D Activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.45 Alphanumeric directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . See EasyDial Ans/Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23 Answering machine (yours; not included with fax machine), attaching . . .
Appendix and index I P I.D. PABX, code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21, 2.23–2.25 Inserting pages (for faxing or copying) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.17 Installation AC power line connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8 Answering machine (yours) . . . . . . . . . . . . . . . . . . . . .
S Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.38–2.39 Sending faxes (basic instructions) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.15–1.20 Settings list, printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6 Silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Limited warranty This warranty is made by Muratec America, Inc. (hereafter referred to as “Muratec”). This warranty is valid only on Muratec products purchased and used in the United States of America. This warranty applies to the product only while owned and used by the original purchaser (“Customer”). If ownership of the product is transferred, this warranty terminates. This warranty does not apply to any product in use for rental purposes.
