Operating Instructions For Muratec’s F-160 plain-paper fax machines TM
F-160 Quick Reference Press Program “ “ “ “ J “ “ “ “ 19 20 21 22 23 Enter Enter Enter Enter Enter To: Set DRD Set confirmation stamp Set Copy & Fax feature Set Quick Transmission Reset drum life Enter a speed dial number Erase a speed dial number Print a list of speed dial numbers Cover Page Program “ “ K “ “ 1 2 3 Enter Enter Enter Select the cover page option Enter cover page information Print cover page Enter a programmable key Erase a programmable key Print a list of programmable keys Numbe
Welcome …
This manual and any updates to it can be found online at www.muratec.com Go to the “Products” section of this site, then click on “F-160” As an ENERGY STAR® partner, Muratec America, Inc., has determined that this product meets the ENERGY STAR guidelines for energy efficiency. Copyright © 1999 by Muratec America, Inc.; all rights reserved. Muratec, the Muratec logo and all Muratec fax product names contained herein are trademarks of Muratec America, Inc.
Welcome to your Muratec fax machine! These instructions are divided into three sections. • “Getting started” (page 1.1) covers only what you have to know to use your machine immediately. • “Beyond the basics” (page 2.1) provides more details. When you have time, look through it to learn more about your machine’s many features. • Finally, “Just in case … ” (page 3.1) helps you if you ever have a problem with your machine.
Table of Contents Getting started A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 The keys and their functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4 Operating tips . . . . .
Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20 Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20 Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21 Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . . 2.21 Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . 2.
Getting started A quick trip through the basics of your Muratec fax machine A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 The keys and their functions . . . . . . . . . . . . . . .
Getting started A quick introduction to fax What’s a fax document? A fax document is anything a fax user wants to fax to someone else. It can be one or more pages, and it can be text, a drawing or even a copy of a photograph. What’s a fax number? Because your fax operates on standard phone lines, a fax number is just a regular phone number. And because your fax is also a high-quality, full-featured telephone, your fax number can be your regular phone number.
Getting started Packaging contents Parts list 3 Note: Any terms used here that are unclear to you right now will be explained in detail in the coming pages.
Getting started 8 9 10 11 12 13 Scanner cover — Open this by using the scanner cover release to remove original document paper jams. 14 15 16 Multipurpose tray — One of two locations where you put the recording paper. Holds up to 150 sheets, either letter- or legal-sized. Document feeder — Place your original document here for faxing or copying. It holds up to 50 sheets. Document guides — Adjust these to fit the width of the original document so it will feed properly into the machine.
Getting started The keys and their functions 1 2 3 LIGHT 4 5 6 7 8 9 10 PRINTER ALARM PAPER JAM REPLACE PAPER COMMUNICATION MEMORY RECEIVE PC CONNECT AUTO ANSWER 11 13 12 14 15 16 17 CONTRAST 30 HALFTONE 29 26 25 24 23 22 21 20 19 28 27 Important: Some of the functions mentioned here are covered in the “Beyond the basics” section. 1 1.4 ALARM light — Glows when a problem occurs during fax communication, printing or scanning.
Getting started 17 Soft keys — Shortcut keys. Any function that can be turned on or off can be programmed into these four keys. If the light above one of these keys glows, this indicates the setting that’s been programmed into it (see page 2.24) is turned on.
Getting started Setting up Pick an installation spot Installing the printing supplies Where should you install your fax machine? The location should be: • Clean — Dust buildup can damage your machine. (However, do not use a cover!) • In the open — Allow at least 12 inches of clearance around your machine. Be sure that you never cover the machine. Its vents must be able to “breathe.” • Away from direct sunlight — This helps avoid overheating.
Getting started Loading paper 4 5 Unpack the toner cartridge from its carton. Hold the toner cartridge with both hands, and shake it well as shown. Install the toner cartridge in the printer, making sure that the cartridge’s four pins (two at the front and two at the rear) fit in the slits inside the printer frame. The toner cartridge will click into place when inserted correctly. Your machine holds up to 650 sheets at a time: 500 sheets in the paper cassette and 150 sheets in the multipurpose tray.
Getting started Attaching the parts 1 Attach the document tray by inserting it into the appropriate holes, as shown. 2 Attach the paper hopper into the appropriate hole, as shown. Press gently until the hopper won’t go in any farther. 3 4 Paper hopper Document hopper Attach the document hopper by inserting its two pegs at a slightly upward angle into the appropriate holes, as shown. Plug in and power up 1 Plug one end of the telephone line cord into the LINE jack on the back of the machine.
Getting started 2 Adjust the volume as needed: To turn the volume up, press /PROGRAM. To turn the volume down, press The display, or LCD, indicates the volume. The possible settings are: ** Tel Mode ** Volume:■ ■ ■ ■ ■ ■ 3 ** Tel Mode Volume:■ ■ ■ ■ ** ** Tel Mode Volume:■ ■ ** ** Tel Mode Volume: ** Attaching an optional handset .
Getting started EasyStart EasyStart software is already installed on your Muratec fax machine. It guides you through the process of entering your machine’s settings. Remember that the settings you make here can always be changed later. We’ll explain more in “Beyond the basics,” beginning on page 2.1. Entering initial settings Important: If you press STOP during EasyStart, your fax machine returns to standby mode (its normal condition).
Getting started 4 The LCD now asks if you want to set the calendar/clock to automatically recognize daylight saving time (DST). 10 Use the one-touch keys to enter letters and other non-numeric characters. Daylight Saving:Off Program/Enter Your Name _ When the setting is On, your machine automatically recognizes DST at 2 AM on the appropriate switchover Sundays each year. When the setting is Off, no automatic change will occur. 5 Press or /PROGRAM until the mode you want appears.
Getting started 13 Press or /PROGRAM until the mode you want appears. Here, we’ve changed the setting to Pulse mode: Phone Type: Pulse Program/Enter 14 15 Press ENTER to save the setting and continue. The LCD now shows the machine’s current reception mode. Fax Ready Program/Enter 16 For now, press or /PROGRAM until the setting Fax Ready appears. (This setting can always be changed. We’ll discuss reception modes further on pages 1.18-1.20.) 17 18 Press ENTER to save the setting.
Getting started Sending faxes Guidelines Page sizes While you’ll probably send letter- and legal-sized documents most of the time, it’s possible to fax a piece of paper as small as a notepad sheet or one nearly 3 feet long. The acceptable dimensions (width × length) are: SINGLE-SHEET TRANSMISSION MULTIPLE-SHEET TRANSMISSION Maximum: 11.0″ × 35.4″ Maximum: 10.1″ × 14.3″ Minimum: 5.8″ × 4.1″ Minimum: 5.8″ × 4.
Getting started Changing the pause length The pause is set by the factory to last two seconds, but you can set it to last as long as ten seconds if necessary. To change the pause length: 1 Press /PROGRAM, J, 0, 5, ENTER. Set Dialing Pause Time (02-10): 02 2 Use the numeric keypad to enter the length you want for the dialing pause. Here, we’ve chosen nine seconds. Set Dialing Pause Time (02-10): 09 Note: The length setting requires two digits.
Getting started Inserting a document 1 Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’re faxing. Your fax machine’s automatic document feeder will hold up to 50 pages. 2 3 If you’re sending a multi-page document, “fan” the pages slightly. Insert the document face up. The fax machine “grabs” the first page of the document and positions it for faxing. (Readjust the document guides to fit the document, if needed.
Getting started 7 At the end of the operation, your fax machine beeps and displays: 972-555-2009 ** Complete ** 6 7 If you’re using an optional handset, hang up after pressing START. At the end of the operation, your fax machine beeps and displays: 972-555-2009 ** Complete Important: Whenever you transmit a document, what actually appears on the top line of the display depends on information stored in the remote fax. The line may even be blank. Note: If the call fails, see “Redialing,” next column.
Getting started To redial a fax call manually with the monitor speaker or an optional handset: 1 Make sure the document is in the feeder and that the resolution and contrast are set. 2 3 4 Press MONITOR/CALL or lift the optional handset to get a dial tone. Press REDIAL/PAUSE. When you hear fax tones from the remote unit, press START. Note: If a person answers the phone, use the optional handset to tell that person you’re sending a fax. When you hear fax tones, press START.
Getting started Receiving faxes Answering calls manually Tel Ready mode In any reception mode, you can always answer calls manually if you have an optional handset installed. Just pick it up, as you would if using a normal phone. Use it if: If you hear someone speaking to you, use your optional handset to speak back. If you hear fax tones (“beep — beep — beep”), press START and hang up the optional handset. The fax machine will begin receiving a fax. Note: Receiving this way disables “V.
Getting started Fax Ready mode Fax/Tel Ready mode Use it if: The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes. Your fax machine uses its own phone line and doesn’t share it with a phone or an answering machine. Use it if: In this mode: Your fax machine answers each call and attempts to receive a fax. To select Fax Ready: 1 2 3 If there’s a document in the feeder, press STOP so it will feed out. Press AUTO ANSWER until the Auto Answer light glows.
Getting started Tel/Fax Ready mode Ans/Fax Ready mode The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes. Use it if: Use it if: An optional handset is installed on your fax machine and You’re using the machine as both a telephone and a fax machine In this mode: Your fax machine rings the number of times you’ve identified in the user settings. If you don’t use the optional handset to answer the call, your fax machine answers the call.
Getting started Using an answering machine with your fax machine If the paper runs out To connect your answering machine to your fax machine: 1 2 3 Set the fax machine for Ans/Fax Ready, as described on page 1.20. Getting the word from your machine Set your answering machine to answer calls after no more than two rings. (See the answering machine’s instructions if necessary.
Getting started Making copies Your fax machine also doubles as a convenience copier. To make copies with your fax machine: 1 2 3 Insert the document face up. Remember: • There are certain types of documents you should never insert into your fax machine. (Review “Things not to put in your fax,” page 1.13.) • The document can be up to 50 pages. • If you’re copying a multi-page document, “fan” the pages. • Adjust the machine’s document guides to fit the document.
Getting started Using your fax machine as a phone Your fax machine can also be used as a phone, if you have an optional handset installed. The following is a brief look at the machine’s telephone features. EasyDial directory dialing The EasyDial directory feature is available for regular phone calls as well as fax calls. Review the EasyDial instructions on page 2.17 for more information. Redial Press REDIAL/PAUSE to redial the last number dialed on your machine.
Beyond the basics We’ve covered the “musts.” Now, let’s explore the goodies. Entering settings for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16 Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Beyond the basics Entering settings for your fax machine The EasyStart feature guided you through the “just-gotta” settings on your machine. In the next few pages, we’ll cover additional settings. 4 Contrast: Light Program/Enter Scan settings Three different settings tell your machine how to scan documents: • Primary resolution mode — Sets the resolution for your documents. Choose either normal, fine, superfine (“S Fine” on the LCD) or grayscale mode (“Gray”).
Beyond the basics Using CODE to enter characters Print settings Some settings give you a chance to enter an identifying name (see EasyStart, page 1.10). You can do this with the one-touch key, and you can also use the CODE key. To use the CODE key to enter characters: You can set three parameters for printing received fax messages: • Print reduction rate • Reduction margin • Half-page reception You set all three in the same procedure, discussed on page 2.3.
Beyond the basics Reduction margin Your fax machine’s reduction margin is measured in millimeters (mm). We’ll define reduction margin by explaining how it’s used: When a fax message enters your machine’s electronic brain, the machine measures the message’s length and compares it to (a) the length of your selected paper plus (b) the reduction margin you set. If the length of the incoming message is shorter than (a) and (b) put together, your machine prints the message on just one sheet.
Beyond the basics 2 Press or /PROGRAM until the reduction setting you want appears. In this example, we’ve chosen 75%. Copy Reduc Rate: 75% Program/Enter 3 Press ENTER to save the setting. The LCD shows the current reduction margin: Copy Reduc Rate: 75% Margin(00-85mm): 24 4 Use the numeric keypad to enter the reduction margin you want. If necessary, press or /PROGRAM to move the cursor. Here, we’ve chosen 00mm.
Beyond the basics Setting silent mode Silent mode allows you to mute the ringer, the alarm and the key tones. • Ringer — Even if you turn the ringer off in silent mode, a special ring alerts you if you receive a voice call and a call request. This allows you to continue to use your fax as a phone, if necessary.
Beyond the basics Setting the confirmation stamp Printing your settings You can set your fax machine so that it will automatically place a small stamp mark on the front of each original document that it successfully scans. After you’ve programmed settings into your machine, print a settings list. We recommend this, particularly if you’re sharing the machine with other users, who might change the settings.
Beyond the basics Autodialer Your fax machine’s autodialer stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. It’s something like an electronic phone book. Autodialer basics Special Dialing Characters Your fax machine allows you to enter special dialing characters when programming the autodialer. These characters include hyphens and dashes, which make phone numbers easier to read, and special characters needed for international calls.
Beyond the basics Call groups 5 As you set up your autodialer, you may also want to set up call groups. These are sets of phone numbers that make it easy to send the same fax to many different locations. For example, one call group may include all of your clients in one city, another group may include all of your employees and another may include all your vendors.
Beyond the basics 9 02:Name _ 10 12 The LCD now displays: ;Upper 02:Name ;Upper 02:Group No. _ or S. W. Region Office_ 02:Group No. or 2,6_ The machine is now prompting you for a name — a Location ID — so you’ll be able to find it in the EasyDial directory (see page 2.15). You may now assign this number to up to 32 call groups. (If necessary, review “Call groups,” page 2.8.) If you do not want to enter or change this Location ID, skip to step 11.
Beyond the basics One-touch fax dialing To dial a fax call using a one-touch number: 1 2 3 4 Insert the document. Adjust resolution and contrast if necessary. Toggle between transmission from the feeder or from memory if necessary, by pressing MEMORY TRANSMIT. Press the one-touch key in which you’ve stored the number.
Beyond the basics 2 Press the key for the one-touch number you want to erase. Here, we’ve selected 02: 2 Select One-Touch 02:9-1-555-987-6543 3 4 If you want to erase a number stored in a different one-touch key than what appears on the LCD, press that key now. Important: If you want to quit without erasing the one-touch number you’ve selected, press /PROGRAM. The fax will return to step 2. 5 Enter Speed-Dial No. Enter Speed-Dial No. 005:No Number Stored or 005:9-555-397-0123 3 Press ENTER.
Beyond the basics 7 005:Alt. No. _ 005:Alt. No. or 9-1-555-789-3556_ You now have the option to enter (or change) an alternate number. Your fax machine will dial this alternate number during a transmission or polling operation (see pages 2.29-2.31) only after redials to the regular number have failed. If the alternate number also fails, the fax alarm beeps to alert you to a problem. Note: You can enter one alternate number for one speed-dial or one-touch number you entered.
Beyond the basics 14 Press ENTER. The LCD will display the next empty speed-dial number. If you want to enter this speed-dial number, go back to step 4. If you do not want to enter any more speed-dial numbers, press STOP to finish. If you do not want to enter the currently displayed speed-dial number but do want to enter another speed-dial number, go back to step 2. Fax dialing via speed-dial To dial a fax call using a speed-dial number: 1 2 3 4 Insert the document.
Beyond the basics Note: If the call fails, and you used MONITOR/CALL to dial, press MONITOR/CALL to hang up. Erasing a speed-dial number 1 Press /PROGRAM, B, 2, ENTER. The LCD shows the speed-dial number you have already entered: Enter Speed-Dial No. 001:9-555-584-6950 Note: If the speed-dial number that appears is other than 001, it means that 001 is empty. 2 Use the numeric keypad to enter the three-digit identifier for the speed-dial number you want to erase.
Beyond the basics EasyDial directory dialing If an EasyDial call fails EasyDial directory dialing makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location IDs, so you can find them and dial them easily. To dial using EasyDial: If an EasyDial call fails, what happens next depends upon the kind of call it was. 1 For a regular phone call: Make sure there’s no document in the feeder, then skip to step 4.
Beyond the basics Broadcasting Broadcasting basics Delayed broadcasting The fastest way to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just add more fax numbers. You can enter up to 230 numbers: •30 manually-dialed numbers AND •200 autodialer numbers OR 1 call group with all 200 autodialer numbers You can broadcast using any function that requires a fax number to be entered.
Beyond the basics Delayed transmission Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 99 delayed commands, each of which you can program up to 31 days in advance. Important: If you program all 99 delayed transmission commands, no further memory transmission is possible until one or more of the commands is completed. (To review memory transmission, see pages 1.14–1.15.
Beyond the basics Reviewing or canceling delayed commands Reviewing or cancelling parts of a broadcast If you’ve stored a delayed command in your fax machine, it will hold it in memory until it either completes the command successfully or reaches its maximum number of redial attempts (see pages 1.16–1.17). Your machine can store up to 99 delayed commands. It identifies each by a two-digit command number ranging from 01 to 99.
Beyond the basics Printing a delayed command list Your machine can print a command list which tells you: • The command’s identification number • The phone number, or “remote location” • The start time (this appears in a DD,HH:MM format) • A “note” telling if the command is a polling or F-Code operation (see pages 2.29–2.31 for more on polling and 2.34–2.43 for more on F-Code communication). To print a delayed command list, press /PROGRAM, F, 1, ENTER.
Beyond the basics Batch transmission Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location. To do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine.
Beyond the basics 10 Enter the name the same way you entered your fax name during EasyStart. A batch box’s name may be up to 24 characters in length. Important: As in EasyStart, enter letters and other non-numeric characters by using the one-touch keys. 3:Name _ ;Upper The word “Upper” means the machine is currently set for entering only uppercase letters. If you press R, the machine will see it as an R (not an r). To enter a lower-case letter, press ALPHABET.
Beyond the basics Printing a document stored in a batch box Erasing a document stored in a batch box To print a document stored in a batch box: To erase a document stored in a batch box on your fax machine: 1 Press /PROGRAM, N, 4, ENTER. The LCD shows: Print Batch Doc. Enter Box No. 2 3 Press ENTER. The LCD shows: 4 5 2 3 Press ENTER. /PROGRAM, N, 6, ENTER. The LCD shows: 4 5 Your fax machine prints the document, then returns to standby mode.
Beyond the basics Erasing an empty batch box Batch boxes must be empty to be erased. If a box has documents stored in it, then you first have to erase those documents. See page 2.22. To erase an empty batch box: 1 Press /PROGRAM, N, 5, ENTER. The LCD shows: Select Batch Box 1:No Number Stored 2 Select Batch Box or 1:9-5551023 Use the numeric keypad to enter the number (1–5) of the batch box you want to erase.
Beyond the basics Special features Your fax machine has numerous special features to make your communications easier. We’ll cover them here. Setting the Soft Key 1 . . . or indicates another function you’ve stored into this key. 2 3 Note: And instead of just turning the function on or off for the next transmission, as the factory-set keys do, changing the Soft Key settings actually sets the default for your fax machine. (These default settings can be changed, if necessary. They are not permanent.) 2.
Beyond the basics Copy & Fax With the Copy & Fax feature turned on, your machine asks if you want to make a copy of a document each time it transmits that document from memory. Note: The Copy & Fax function cannot be used for manual transmissions (memory transmission is off). Note: Quick Memory transmission and the Copy & Fax function cannot be used at the same time. If both are turned on, Quick Memory will not work.
Beyond the basics Cover page Entering the cover page message Your fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location ID and your fax number (as stored in the TTI) and a message of up to 40 characters in length. The information appears in a box similar to this: 1 2 /PROGRAM, K, 2, ENTER. Use the one-touch keypad to enter a message for the cover page.
Beyond the basics Setting the activity journal Setting the printing order of the activity journal Just as a checkbook records your daily financial transactions, your fax machine keeps an activity journal which records its 100 most recent fax transactions.
Beyond the basics Setting the reports: TCRs and RCRs Your fax machine can print reports of transmissions and receptions. There are two different reports: a transmit confirmation report (TCR) and a receive confirmation report (RCR). You can receive a TCR after sending a fax to any Group 3 fax machine, but the RCR function works only when you send a fax to a compatible Muratec machine. (Consult your authorized Muratec dealer with any questions about such compatibility.
Beyond the basics Quick Memory transmission Polling Using Quick Memory transmission can save you time over standard memory transmissions. For a normal memory transmission, your fax: (1) scans your entire document into memory, (2) dials the other fax machine, then (3) transmits the document. But with Quick Memory transmission, your machine doesn’t wait to scan all pages into memory before dialing. After it scans the first page of your document, your machine dials the call.
Beyond the basics Continuous polling 7 To set up your machine for continuous polling: 1 Press COM-OPTIONS four times and then press ENTER. The LCD shows the current time: Cont Polling Start Time: 2 Cont Polling Start Time: Note: Press 3 4 07:00 to move the cursor left, or /PROGRAM to move it right. When the start time is set, press ENTER to save it.The LCD shows: Cont Polling End Time: 07:00 Use the numeric keypad to enter the time when your machine should finish the continuous polling.
Beyond the basics Printing a stored polling document OneLine + distinctive ring detection To print a document you’ve stored for regular polling without erasing it, press /PROGRAM, D, 3, ENTER. Many phone companies now offer their customers a special service which makes it possible for one phone line to do the work of two. With this service, you physically still have one phone line, but, electronically, you have two phone numbers.
Beyond the basics To use DRD on your fax machine: 1 Contact your phone company to make sure it has set up DRD service for you. If possible, also find out which distinctive ring pattern the phone company has assigned you. 2 Press /PROGRAM, J, 1, 9, ENTER. The LCD shows: DRD: 3 Press or /PROGRAM until the mode you want appears. Here, we’ve chosen On. DRD: 4 Off Program/Enter On Program/Enter Press ENTER. Ring Pattern: A Program/Enter 5 Press or /PROGRAM until the pattern you want appears.
Beyond the basics Talking first, then receiving a fax To talk first and then receive a fax: 1 2 3 When you’ve finished your phone conversation, don’t hang up. Tell the person at the other fax machine to press START and to hang up his/her handset. Don’t hang up your handset yet! When you hear fax tones, press START and hang up your machine’s optional handset. Your machine will receive the document and print it out.
Beyond the basics F-Code communication F-Code: an introduction The ITU-T, part of the United Nations agency that standardizes international telecommunications, has created a fax industry standard for using sub-addressing and password-based communications. One name for this standard is F-Code, and that’s what we’ll call it in these instructions and on your machine’s display. How sub-addressing works To help understand sub-addressing, think about how someone in a large company receives mail.
Beyond the basics To create or modify an F-Code box: 1 Keep pen and paper with you as you follow these steps. As you decide on a sub-address and enter it into your machine, write it down. Remember to: (1) write down which box goes with which sub-address, (2) write down any passwords or I.D. codes you enter, (3) keep these printed records in a safe place. 2 Press /PROGRAM, P, 1, ENTER.
Beyond the basics Note: No other F-Code box in this machine can have the same sub-address as the one you enter here. Note: To erase characters, press CANCEL to erase to the left. To change just one number, press to move the cursor left, or /PROGRAM to move it right. Press CANCEL to erase the character. Then re-enter the number correctly. 11 Press ENTER to save the sub-address.
Beyond the basics Overwrite Doc — Overwriting documents tells your machine if it should overwrite (erase) existing documents when it receives a new one. Note: This setting is available only when the reception protection setting is set to off (see Rx Protect on page 2.36). 18 F-Code Doc Hold Time Hold Time(00-31) :09 Overwrite Doc.
Beyond the basics 23 Press ENTER to save the settings. The LCD shows: Auto Print: Off Program/Enter On: Print the document automatically when it’s received. Off: The machine does not print it, but only relays it to the other machine. Press or /PROGRAM until the mode you want appears. Then press ENTER to save the settings and go on to step 24. 24 The machine asks for your F-Code box’s four-digit security I.D. code. This is the I.D.
Beyond the basics 6 Use the numeric keypad to enter the four-digit I.D. code. Here, we’ve entered 2345: 2 03:Set F-Code Doc. Enter I.D. Code:2345 7 Press ENTER. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct I.D. code, the display shows: Overwrite Doc.: Off Program/Enter Select F-Code Box 03:Muratec America 3 4 or 5 /PROGRAM until the mode you want appears.
Beyond the basics Erasing a document stored in a bulletin box 7 To erase a stored document: 1 Press 03:Erase F-Code Doc. Check Stop/Enter /PROGRAM, P, 6, ENTER The LCD shows: Note: If you want to quit without erasing any document in the bulletin box, press STOP. The machine will return to standby mode. Note: If the F-Code box is not storing any documents, the machine briefly displays the following and then returns to standby mode: Select F-Code Box 01:Murata Machinery 2 Press ENTER.
Beyond the basics 2 Use the numeric keypad to enter the two-digit number (01-50) of the F-Code security box that holds the documents you want to print. We’ve entered 03: Select F-Code Box 03:Muratec America 3 Press ENTER. The LCD shows: 03:Print F-Code Doc. Enter I.D. Code:**** 4 Use the numeric keypad to enter your F-Code box’s four-digit I.D. code. Here we’ve entered 2345: Erasing an empty F-Code box An F-Code box must be empty in order to erase it.
Beyond the basics 6 Press ENTER. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct I.D. code, the display shows: 3 4 7 5 Use the numeric keypad to enter the appropriate sub-address in the remote machine. In this example, we’ve entered 123456. Enter Sub-Address 123456_ Press ENTER to erase the F-Code box. 03:Erase F-Code Box ** Complete ** Press COM-OPTIONS five times and then press ENTER.
Beyond the basics 13 Press START. If in step 10 you chose an immediate transmission, your fax machine begins dialing. If you chose a delayed command, the machine shows “Reserved” on the LCD, indicating that it has stored the command in memory and will complete it later. F-Code polling 1 Press COM-OPTIONS six times and then press ENTER. Enter Sub-Address _ 2 8 Press COM-OPTIONS, ENTER.
Beyond the basics Programmable one-touch keys Using the power of programmable one-touch keys In order to complete some operations on your machine, you may have to follow several steps and press several different buttons. But programming your machine’s one-touch keys (65–72) can reduce those many steps to a simple press of a key. You can “teach” the one-touch keys to carry out any of the following operations: Communications functions: • Delayed transmission (explained on pages 2.17–2.
Beyond the basics 4 Press ENTER. The LCD asks for the type of operation you want to program into the programmable one-touch: 68: 9 Next, tell your fax to carry out this delayed command one of these ways: Option 1: Type: Comm. Program/Enter Note: If you’re changing a previously stored command, skip to step 7. 5 Press 68: 6 7 Delayed Enter Time: 30/17:05 /PROGRAM repeatedly until “Comm.” appears. Type: Comm. Program/Enter Option 2: Press ENTER.
Beyond the basics 14 15 Press /PROGRAM until the mode you want appears. Press ENTER. The LCD asks if you want the confirmation stamp on or off when using this programmable one-touch number. 68: Stamp: --Program/Enter 16 17 Press /PROGRAM until the mode you want appears. Programming a broadcast / group Programming a broadcast is very similar to programming a delayed transmission. But instead of sending to just one phone number, you set up multiple numbers for the transmission.
Beyond the basics 7 Use the numeric keypad to enter up to 230 fax numbers — you can use any combination of call groups, one-touch keys, speed-dial numbers and manuallydialed numbers. 11 The LCD asks if you want to program additional settings for this one-touch. 68: Option: Off Program/Enter Important: Do not press ENTER. If you do not want to program additional settings, press ENTER. Then skip to step 25. If you do want to program additional settings, press /PROGRAM and ENTER.
Beyond the basics 22 Press ENTER. The LCD asks if you want to turn the Copy & Fax feature on or off for this programmable one-touch number. 2 Select Program No. 72:No Number Stored 68: Copy&Fax: --Program/Enter 23 24 25 Press Note: If your previous command for this key was for a polling transmission and you want to keep this key programmed for a polling transmission, use these instructions to make changes.
Beyond the basics 8 9 10 Next, while you can still see the fax number on the LCD, press COM-OPTIONS twice and then press ENTER. If you want the polling to begin immediately every time you press the key, press ENTER and skip to step 12. If you want to delay the polling, press COM-OPTIONS, ENTER. Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of the month. (For example, “Do this at 5:05 PM on the 30th.
Beyond the basics 7 Note: Do not enter any characters here. If you do, you can’t program a batch transmission into this key. If you accidentally enter characters here, press CANCEL as many times as needed to erase all of them before you go on to step 7. Note: If this key already holds a batch transmission, skip to step 8. 15 Press COM-OPTIONS three times and then press ENTER. The LCD shows: 16 17 Batch Tx Enter Box No. 8 _ 5_ Note: To change an identifier already entered, press CANCEL to erase it.
Beyond the basics Programming an F-Code transmission For this operation to work, two things must be true: • You must know how the remote fax is using each F-Code box to which you’re transmitting — for example, as a security box or a relay box. Different fax manufacturers may use slightly different terms, but the concepts are the same. • You must know the remote fax’s ITU-T sub-address and password for each box to which you want to transmit.
Beyond the basics 12 If you want the transmission to begin immediately every time you press the key, press ENTER and skip to step 15. If you want to delay the transmission, press COM-OPTIONS, ENTER. 13 Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of the month. (For example, “Do this at 5:05 PM on the 30th.
Beyond the basics 30 The LCD now displays the next programmable one-touch key. If you do not want to enter or change any other key’s programming, press STOP to return your machine to standby mode. If you do want to enter or change this key’s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2. 4 Press ENTER. The LCD asks for the type of operation you want to program into the programmable one-touch: 71: Type: Comm.
Beyond the basics 10 Press ENTER. The LCD shows: Enter Password _ Note: If this box doesn’t have a password, press ENTER. Then skip to step 12. 11 Programming printouts To program a programmable one-touch key to print a list: 1 Use the numeric keypad to enter the ITU-T password for the box. Here, we’ve entered 654321: Select Program No.
Beyond the basics 7 8 Press /PROGRAM until the list you want appears. Press ENTER. The LCD now displays the next programmable one-touch key. If you do not want to enter or change any other key’s programming, press STOP to return your machine to standby mode. If you do want to enter or change this key’s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2.
Beyond the basics 12 Press ENTER. The LCD asks if you want the box to overwrite (erase) any documents it is currently storing whenever it stores a new document. Overwrite Doc.: Off Program/Enter 20 21 22 On: When your machine stores a new document into this box, it will overwrite documents stored in it. Off: When your machine stores a new document into this box, it won’t erase (overwrite) any documents stored in it.
Beyond the basics Storing fax documents with programmable one-touch To store a fax document for either polling or F-Code polling using a programmable one-touch number: 1 2 3 Insert the document. Make any necessary adjustments as usual. Press the programmable one-touch key which is programmed for the storing operation you want to use. 5 Press ENTER to erase the number. Erase P One-Touch ** Complete ** To erase another programmable one-touch key, repeat steps 2–5.
Beyond the basics Security features Your machine has a number of security features to keep your private fax documents private, avoid unwanted outside communication and even protect against unauthorized use of your machine. These security features include: (1) operation protection, (2) security reception, (3) PIN mask, (4) security transmission, (5) closed network, (6) block junk fax, and (7) department codes.
Beyond the basics Using your fax machine during operation protection 1 When you press any key on your machine, the LCD shows: Operation Protected Enter Passcode: **** 2 Use the numeric keypad to enter the four-digit passcode set in “The Passcode,” page 2.58. Operation Protected Enter Passcode: 6296 3 Security Rx: Off Program/Enter 4 5 6 If you want security reception to begin now (and at this same time every day), skip to step 9. Otherwise, go on to step 7.
Beyond the basics 2 Print Mem Rx Doc. Enter Passcode: 6296 3 Set PIN Mode Enter Passcode: **** Use the numeric keypad to enter the passcode. Here, we’ve entered 6296: Press ENTER. • If you’ve entered the correct passcode, your fax machine will print all documents in its memory and then erase them. Then it will turn security reception off until the next time you’ve scheduled security reception.
Beyond the basics 3 Press ENTER. In our example, we’re setting speed-dial number 001: 001:PIN Number _ 4 Use the numeric keypad to enter the desired PIN, up to eight characters in length. Dialing from the numeric keypad while using the PIN mask If you’ve specified Mode 1 — use “star” power 1 Press Start 19725550911*123456 001:PIN Number 1057_ 5 Press ENTER to save the PIN.
Beyond the basics Performing batch transmission while using the PIN mask Setting security transmission Note: The following instructions presume you are familiar with how to set and use both your machine’s autodialer and its batch transmission feature. If you need to review, see pages 2.7–2.15 for more on the autodialer and/or pages 2.20–2.23 for more on batch transmission. Your fax’s security transmission feature provides extra assurance that your documents go where you’re sending them.
Beyond the basics Setting for use with a closed network Setting Block Junk Fax For maximum communications security, use a closed network. This limits your machine to only communicating with other Muratec fax machines which can “present” the proper passcode. Your fax machine’s Block Junk Fax feature lets you bar the gates against unauthorized incoming faxes (“junk fax”). But before you block junk fax, first understand how this feature works, to determine if it’s right for you.
Beyond the basics 4 The LCD now asks if you want to enter a number: Clearing a number from the blocked numbers list To clear a number from the list: Set BlockJunk Dial Program/Enter 1 If you want to enter or modify a number, press ENTER and go on to step 5. Otherwise, press /PROGRAM and skip to step 10. 5 Depending on if you have already entered at least one number into the blocked numbers list, the display shows one of the following: Enter Fax Number 01:_ 6 7 Select BlockJunk No.
Beyond the basics Using department codes Clearing a department code You can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps track of fax transactions by department.
Beyond the basics Turning department code protection on and off Important: This feature will work only if you’ve activated the passcode protection (see page 2.58). 1 Press /PROGRAM, M, 1, ENTER. The LCD shows: Set Dept. Protect Enter Passcode: **** 2 To change one digit, press to move left or /PROGRAM to move right until the cursor is under the digit, then use the numeric keypad to enter the correct number. Press ENTER. Dept.
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Just in case … Tips on caring for your machine What to do if problems occur Glossary Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5 Caring for your fax machine . . . . . . . . . . . . . .
Just in case … Clearing paper jams If an original document jams If a printout jams To clear a printout jammed inside your fax machine: 1 Press the scanner cover release and open the scanner cover. Important: Hold the cover open. It won’t stay open by itself. 2 Lift the original document from your fax machine. 3 Gently close the scanner cover, making sure both sides are snapped down securely. Then re-try the transmission. Note: If the original document is wrinkled or torn, don’t re-send it.
Just in case … To clear a printout jammed at the paper cassette: 1 Pull forward on the paper cassette to open it. 1 Remove the paper stack from the tray. 2 Carefully remove the jammed paper(s) from the machine’s rollers, as shown. 2 Carefully remove the jammed paper from the machine, as shown. 3 Push the paper cassette closed. 3 Reload the paper stack into the tray. Note: Do not reload sheets that are wrinkled or torn.
Just in case … Print quality problems If your machine’s printouts develop quality problems, try to find the example below that matches your printout problem. When you find one which is like yours, try the suggested solutions. If they don’t work, contact your authorized Muratec dealer. Printouts are too dark Pages are blank • The drum cartridge or toner cartridge may not be installed correctly. Install each cartridge correctly. • The toner cartridge may be out of toner, or the toner may be very low.
Just in case … Printouts have irregularities ABCDE ABCDE ABCDE ABCDE ABCDE • The paper you’re using may have absorbed moisture, perhaps due either to high humidity or water having been spilled on the paper supply. Toner will not adhere well to wet paper. Replace the paper with dry paper and try printing again. Printouts have toner smudges ABCDE ABCDE ABCDE ABCDE ABCDE Printouts have white and/or black lines ABCDE ABCDE ABCDE ABCDE ABCDE • The toner cartridge or drum cartridge may be defective.
Just in case … Troubleshooting Occasionally, your fax machine encounters some trouble transmitting or receiving documents. When it does, it alerts you with an alarm. You can identify the problem with LCD messages and printed check messages and error reports, explained in the following pages. What you see on the LCD Alarm Check Paper Size The paper size setting for the multipurpose tray (see page 1.8) isn’t the same as the paper actually in the tray.
Just in case … What you see on the LCD What it means/What to do What you see on the LCD What it means/What to do Document Stored You tried to erase a batch box which contains at least one document. Erase the document(s), then try again. Invalid I.D. Code The F-Code box I.D. code you entered isn’t valid. Try re-entering your F-Code box I.D. code. Invalid Number Enter No. (00-32) You tried to enter a call group number greater than 32.
Just in case … What you see on the LCD What it means/What to do What you see on the LCD What it means/What to do No PIN Number You selected “Mode1” in the PIN mask feature and tried to call using an autodialer number in which no PIN has been entered. Enter a PIN, then try again. Too Many Characters No Report You requested an activity journal or confirmation report, but your machine has no record of any fax jobs that have occurred.
Just in case … Specific errors Transmission errors Following are some error codes you may see on an error report: T.1.1 The remote fax machine didn’t respond to your machine. Call someone at the remote machine’s location. T.1.2 Your fax machine’s page counter detected a possible document feeder error. Carefully put the document back into the feeder and try the call again. Either the phone line disconnected during transmission or fax communication became impossible due to bad phone line conditions.
Just in case … “Check Message” printouts When there’s a problem with a fax call and your machine detects an error, it produces an error printout headed by the words “Check Message.” This printout lists the following information about the transmission: • The resulting error code • A communications error message (see “What error messages can mean,” below) • The phone number (or TTI, if programmed) of the fax machine with which your machine had attempted to communicate.
Just in case … Caring for your fax machine With proper installation and a little maintenance, your fax machine should give you dependable service for years to come. Although it requires little day-to-day care, you can take these simple precautions to keep it in top form: • Always make sure your fax machine is installed according to our specifications, including using an electrical surge suppressor. (If necessary, review “Pick an installation spot,” page 1.6.) • Always use good, copier-quality paper.
Just in case … Corrective cleaning If you have unsatisfactory printout quality Below are some simple cleaning tips for keeping your fax machine operating smoothly. Your machine automatically cleans its charger and transport roller, two items which are very important to printout quality. If you notice poor printout quality, it may mean that your machine requires service. Review “Print quality problems” (pages 3.3–3.4), and see if any of the proposed solutions helps your machine.
Just in case … Common questions We’re here to help you! The Muratec Information System is available to you 24 hours a day, 7 days a week. You can use your fax machine to call this “fax-on-demand” system and receive printouts of information, such as the most common questions asked about your machine. Often, this is the fastest way to find out the answer to any question you may have.
Just in case … Q: Can I transmit a document that’s extra long? A: Yes, if the receiving fax machine is equipped to handle long documents. Many machines have a special setting which allows them to receive documents that exceed the normal length. Q: Can I transmit a page from a newspaper? A: No. A newspaper page can jam in your document feeder. First, use a copy machine to make an appropriately sized copy of the newspaper page, then transmit the copy.
Just in case … Receiving faxes Polling Q: My fax never answers. What’s wrong? A: Check to make sure your fax machine is properly connected to a working AC power outlet and phone jack (see pages 1.6–1.8). If you’re using a second phone with your machine, make sure it’s connected properly (page 1.9). Q: What’s the purpose of polling? A: Polling lets you automatically “pull” a document which is set in another fax machine.
Just in case … Glossary This glossary contains terms you may encounter when discussing or reading about fax machines. Please use these definitions for reference only. A list of definitions can also be found on the Muratec website at www.muratec.com. 24-hour format — Also called military format. A format for keeping time that does not use a.m. or p.m. to distinguish between morning and afternoon. In the 24-hour format, one o’clock in the morning marks 1:00, noon marks 12:00 and midnight marks 24:00.
Just in case … Default — The setting your machine will always refer to if no other action has been programmed. For example, you can set the default for this machine to send a fax by using its memory. If you set this action as the default, that’s how your machine will always send a fax, until you tell it to do differently. Delayed command — Transmission or polling operation set by the user to occur later, automatically, at a predetermined time.
Just in case … Letter-sized = 8.5″ × 11.0″ Memory — Internal document storage. In Muratec fax machines, random access memory in the form of computer chips is used to store and hold documents for transmission and to hold some documents that have been received. Memory overflow — A message that appears on the machine’s LCD when the current operation requires more of the machine’s electronic memory than what is available. MH — Modified Huffman, the standard ITU-T Group 3 data compression method.
Just in case … Relay broadcasting — Lets some Muratec fax machines store a document in internal memory, transmit the document to the memory of a remote “hub” fax and then instruct that unit to relay (re-transmit) the document to each fax in a call group in the “hub” unit. This feature speeds extremely high-volume fax communication and allows a single command to initiate document transmission to hundreds of preprogrammed fax locations. It also saves phone charges for the originating machine.
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Appendix and index
Appendix and index Specifications Type: High-speed facsimile transmitter and receiver for home and office use. Phone line: Normal Public Switched Telephone Line (PSTN) or equivalent. Modem: • 33,600, 31,200, 28,800, 26,400, 24,000, 21,600, 19,200, 16,800, 14,400, 12,000, 9,600, 7,200, 4,800 and 2,400 bps per ITU-T, V.34. • 14,400 bps with fallback to 12,000, 9,600, 7,200, 4,800 and 2,400 bps per ITU-T, V.17, V.29 and V.27 ter. Compatibility: ITU-T Super Group 3, Group 3.
Appendix and index Regulatory information United States of America Federal Communications Commission (FCC) information Ringer Equivalence Number (RENs): AC REN, 2.4B; DC REN, 0.3. This facsimile machine has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against such interference in a residential installation.
Appendix and index Index A D Activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.27 Alphanumeric directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . See EasyDial Ans/Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20 Answering machine (not included with fax machine), attaching . . . . . .
Appendix and index G O Grayscale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1, 1.13, 2.1, AI.1 OneLine + distinctive ring detection (DRD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.31–2.32 One-touch numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7, 2.8–2.11 See also Programmable one-touch keys Operation protection . . . . . . . . . . . . . . . . .
Appendix and index S Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.59–2.60 Security transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.62 Sending faxes (basic instructions) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13–1.17 Settings list, printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Appendix and index Limited warranty This warranty is made by Muratec America, Inc. (hereafter referred to as “Muratec”). This warranty is valid only on Muratec products purchased and used in the United States of America. This warranty applies to the product only while owned and used by the original purchaser (“Customer”). If ownership of the product is transferred, this warranty terminates. This warranty does not apply to any product in use for rental purposes.
Appendix and index Safety information Laser safety Warning labels This fax machine contains a page printer which operates by means of a laser. There is no possibility of danger from the laser, provided the fax machine is operated according to the instructions provided in this manual. Since radiation emitted by the laser is completely confined with a protective housing, the laser beam cannot escape from the machine during any phase of user operation.
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