User manual

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4.2.4 Telling PhoneSweep when to call phone numbers (Time Periods)
The Add a Phone Number dialog box allows you to specify the time periods for PhoneSweep to dial a
given phone number or range of phone numbers. Please note, PhoneSweep will not dial any phone
number outside the hours you set for that number or range, though the radar-like Sweep Icon is moving
(
).
PhoneSweep supports three time periods:
•
Business Hours (default 9:00-16:59)
•
Outside Hours (all weekday hours other than business hours)
•
Weekends (default Saturday and Sunday)
You can view and modify the default settings for these three periods on the Time sub-tab under the Setup
tab (see Section 4.4, Setting Time Options).
To select the time period(s) for a phone number or range, click the appropriate check boxes next to the
periods during which you want each number called. You can also specify whether each phone number or
range of phone numbers should be called only once, during any time period, or during each of the time
periods you specify.
Dial During Any Time Period will result in the phone number or range of numbers being dialed only
once during the course of a scan.
Dial During Each Time Period will result in the phone number or range being dialed during each time
period checked on the Add a Phone Number dialog box.
4.2.5 Adding Notes for a single phone number or range of phone numbers
The Add Phone Numbers dialog allows you to set a note for each phone number or range of phone
numbers. Select the Note field and enter your note there, at the time you add the phone numbers.
4.2.6 Editing and deleting phone numbers and associated time periods and
notes
There is no way in PhoneSweep to directly edit a phone number; however, you can change the time
period and note associated with each phone number. To delete, go to the Phone Numbers tab and:
• For a single phone number: select the number you want to delete and click the Delete button at
the right-hand side of the tab.
• For multiple phone numbers: highlight the phone numbers you want to delete. Then click the
Delete button.
• For an entire prefix: select the folder with the prefix you want to delete, and click the Delete
button. When doing this, be careful not to delete more numbers than you mean to!
To edit the time period or note for one or more numbers:
• For a single phone number: Right click on the phone number record, and choose Alter Phone
Number.
• For multiple phone numbers in a prefix: Right click on the prefix folder, and choose Alter
Prefix.