User manual

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phone numbers can be kept in each PhoneSweep Plus or Plus8 profile and 20,000 numbers can be kept in
each PhoneSweep Plus 12 and Plus 16 profile.
Note that these limits are per profile
, not per-program. There is no limit on the number of profiles you
can set up, although you may find that profiles become difficult to manage once you have over 100 or so.
In this case, you can copy the profiles you don't need immediate access to into another directory, or use a
backup utility to archive them. (Profiles are stored in the PhoneSweep Directory in the Profiles
Subdirectory. You would save any folder beginning with “PS_”.)
Please note that Excel Spreadsheets may not be able to contain information exported from large profiles.
The Excel spreadsheets have a limit on the number of entries each table can have. This will affect your
ability to generate Charts, export results, and make some reports.
4.1.2 Overview of profile management
Note: Profile names can consist of up to 29 alphanumeric characters, as well “_”. (PhoneSweep will in
fact replace any spaces in each Profile’s name with underscores “_”).
Create a new profile: Click on the New button. A New Name pop-up window will appear.
Select the text area and type the name of the new profile.
Open an existing profile: Select (highlight) the profile you want to open from the Profiles list
and click the Open button. When you select a profile, its corresponding note is displayed in the
right hand pane.
Copy a profile without opening to the new profile: Select (Highlight) the Profile you want to
copy from the Profiles list, then click the Copy button. A New Name pop-up window will
appear. Select the text area and type the name of the new profile. After you have created the copy,
in order to use it, you must explicitly Open it.
Copy the current active profile (as seen on the top of the PhoneSweep Screen) and then open
to the new Profile: click the Rescan button. A New Name pop-up window will appear. Select
the text area and type the name of the new profile. You must click on Start to begin scanning the
new profile.
Change the text of a note: Click on the right hand pane of the Profiles sub-tab. This is the Note
field. You can edit the existing note, remove text, or add new text. If you decide you do not want
the changes you have made, click Undo to revert to the last saved note. If you do want the
changes to take effect, click the Save Note button on the right hand side of the Profiles sub-tab.
You must save or undo any changes to the text of a note before changing to a different profile. A
profile’s note field can contain up to 64K of text.
4.2 Adding Phone Numbers to a Profile
The Phone Numbers tab allows you to:
View and edit the list of phone numbers in the current profile.
Specify and edit the time period or periods (Business Hours, Outside Hours or Weekends) during
which each number should be called.
View all calls that have been made to an individual number, with call results.
Add and change notes associated with individual or multiple phone numbers.
Set start and stop times for the current profile.