User manual

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4 Setting Up a Sweep
Before you can start a PhoneSweep scan, you must give the details of what is to be scanned and the
parameters to use during that scan. These steps will get PhoneSweep ready to scan:
• Click on the Setup->Profile sub-tab to either select an existing profile to scan or to create a new
profile (you can have as many profiles as you have memory for). Or, click on the Copy icon to
make a copy of the current open profile, or click on the Rescan icon to make a to make a copy of
the current open profile and open to it.
• Click on the Phone Numbers tab to either enter a new list of phone numbers to call and the time
periods in which to call them and any associated notes, or to modify the numbers in an existing
profile. Or, you can click on the Import button at the top of the user interface to import phone
numbers from a .txt or .csv file.
• Click on the Setup->Modem sub-tab to select and configure the modems you will use to perform
the scan.
• Click on the Setup->Time sub-tab to adjust the time periods in which PhoneSweep will place
calls, and how long it will wait for a response on each call.
• Click on the Setup->Effort sub-tab to specify what actions PhoneSweep will take when a call is
answered by a modem.
• Click on the Setup->Dialing sub-tab to specify how PhoneSweep will dial remote telephone
lines.
• Click on the Start button to begin your sweep!
4.1 Setting Up And Managing Calling Profiles
“Profiles” store all information associated with a set of phone numbers, including scanning preferences
that apply to that set of numbers and the results of any calls made to those phone numbers during a sweep.
PhoneSweep displays the name of the current open profile along the very top of the PhoneSweep user
interface.
Each profile is its own database with call results stored as a set of records that PhoneSweep uses to
generate reports. You only sweep a profile once, so as not to skew the stored call results tabulation, and
so that you can compare the results of two profiles to produce a Differential Report.
To rescan a set of phone numbers you can either click the Rescan button on the top of the PhoneSweep
user interface, or click the Copy button on the Setup->Profile sub-tab. Rescan will copy the currently
open profile, and automatically open the new profile. Copy copies the profile you have selected in the left
pane of the Setup->Profile sub-tab, but does not automatically open it.
Sandstorm recommends that you never delete scanned numbers then add to numbers to scan, as this
will skew the Call Results and Status tabulations for that profile. Doing this repeatedly to a profile can
also corrupt the Call History Table for that profile.
Information from each profile can also be drawn directly from the MySQL database for processing in
other applications, such as Microsoft’s Access program. (Note: you must install the appropriate ODBC
drivers in order to do this).
To work with a profile, click on the Setup tab and then on the Profile sub-tab.