Specifications

Chapter 4. Accounts Receivable
72 Dim11
STEP 1 WHAT IS MY SOURCE OF CUSTOMER INFORMATION?
Get an alphabetized list of your charge customer accounts. This can come from:
Ø Filling out and alphabetizing A/R Load Forms. Make copies of the Load Form
found on page 94. Each field is described on the chart found following the
Load Form.
Ø Manual ledger cards.
Ø Computer printout from your previous computer system. You may wish to
keep your same numbering system or you may wish to reorganize your
customers as described below. Print out a customer list from your previous
system to use as a basis for your work.
Ø File conversion. If you are doing a file conversion for Accounts Receivable
from a previous system, do not proceed. Dimensions will work with you to
determine the numbering system.
F IMPORTANT: Customer numbers 1-99 are reserved for cash customers. Customer number 1 is
typically the account used for regular walk-in cash sales where the method of
payment is cash, check, or credit card. You may want to fill out load forms for
cash customers separately since they are numbered below 100.
Customer numbers 100 and up are used for charge sales where the transactions
are tracked through the A/R system.
STEP 2 WHO ARE MY CUSTOMERS?
Ø Fill out the load forms, leaving the customer number blank. Try to keep the
accounts in alphabetical order as much as possible. Depending on how many
customers you have, you may want to start a new sheet for each letter of the
alphabet.
HELPFUL TIP: You don't have to keep the customers in alphabetical order because the system lets
you look up by number or by name, but Dimensions recommends you start out with
an organized list as much as possible.
Ø Company names are alphabetized by the first letter of the first name. For
example:
FRANDSOM CONTRACTORS
FRANK WHITE INDUSTRIES, INC.
FULLER ELECTRIC
Ø Individuals are alphabetized by the first letter of the last name. For example:
BLACK/TOM
GREEN/ROBERT
WHITE/FRANK
For individual names, the last name is typed first with a slash (/) separating
the first name. Invoices and statements will then switch these and
WHITE/FRANK will print as FRANK WHITE but be alphabetized under WHITE.
HELPFUL TIP: You could also use this feature to alphabetize company names like THE DECK
DOCTOR (DECK DOCTOR/THE).