Specifications

Chapter 4. Accounts Receivable
Dim11 71
FIELD WHAT HOW LONG FOR EXAMPLE MORE...
CUST NO Customer Number 6 digits plus 3
following a
decimal
123456.001
1. Customer numbers 1-99 are for cash
accounts only. Accounts 100 and higher
are charge accounts.
2. The format of the customer number allows
any customer to have multiple jobs. The
three digits after the decimal identify the
job number. The main account would end
in all zeroes (.000) and the job accounts
would follow (.001, .002, etc.). Aging
report and statements will show a total for
each job as well as a consolidation for all
jobs.
3. For customers without jobs, it is not
necessary to enter the decimal and trailing
zeroes.
NAME Customer Name 30 characters FRANK WHITE
INDUSTRIES or
WHITE/FRANK
This controls how the account is
alphabetized. See Step 2 on page 72 for
more explanation of how to format the
customer name.
PO BOX
or
ATTN
Bill to P.O. Box or
Attn information
(ADDR 1)
25 characters P.O. BOX 888
or
ATTN: Accounts
Payable
STREET Bill to street
address
(ADDR 2)
25 characters This can be the actual mailing address.
CITY,
STATE
Bill to city & state
(ADDR 3)
25 characters Newtown, CO Separate the city and state with a comma.
ZIP CODE Zip code 10 characters 87101
87101-1234
You can use the 5-digit zip or the 9-digit zip.
Use a dash (-) in the 9-digit zip code.
PHONE Phone Number 12 characters 800/222-3333
800-222-3333
222-3333 x123
Enter the phone number exactly how you wish
it to print on reports, transaction entry
screens, and inquiry screens.
CONTACT Contact Person 20 characters Bill W. or
Mrs. Johnson
Enter the name of the contact person for this
customer. This is optional but very handy.
TAX NO Sales Tax ID
Number
15 characters 16656-8 If the customer is tax exempt, you should find
this number on a sales tax exemption
certificate.
CREDIT
CONTACT
Contact Person for
credit matters
20 characters Mary S. This could be different from the Contact
Person entered above.
FAX NO Fax Number 12 characters 702-222-4444
Numbering Accounts
Organizing customer accounts with the Dimensions system helps save you time
and effort. Each customer account is assigned a customer number. You type the
information once and then when you need to use it you can call it up by number or
by name. When you print customer reports you can print in numerical or
alphabetical order.