Specifications

Chapter 3. “Go Live” Tracks
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F. Purchasing & Receiving, G/L Integration, Group Information. Identify
and enter the G/L account numbers for every group for:
l
ll
l Inventory purchases
G. Sales, Addon Information, Sales Addons. Identify and enter the G/L
account numbers for every addon.
H. Sales, Sales Tax, Sales Tax Options. Identify and enter the G/L
numbers for every sales tax record (no G/L record needed for non-tax).
G 5. In Accounts Payable, check each vendor’s G/L debit account in AM1.D
against the new chart of accounts.
G 6. Decide the go live date for General Ledger operation (year end, quarter
end, or month end).
The day before going live, do the following:
G 7. Enter the beginning balances in GM1.D. You can also enter the net
change for each accounting period if you want. You would obtain this
information from your former bookkeeping system.
G 8. Create a new GM3.D and GM4.D. Any existing journal entries should not
be saved because the account numbers no longer exist.
G 9. Print a Trial Balance, Balance Sheet, and Income Statement representing
your beginning balances.
What is the commitment of going live?
Once you go live using the General Ledger, you are committed to running all
GPOST updates from the following functions:
l POS or Invoice Posting (Day End update)
l Purchasing & Receiving (Day End or manual update)
l Inventory Adjustments
l Inventory Physical Count
l Inventory Fabrication
l A/R Cash Receipts
l A/P Invoicing and Check Writing
l G/L Journal Entries
You must merge the G/L postings by calendar month (can be done as many times
during or after the month as needed) and make any manual journal entries as
needed to print up-to-date financial reports. You must also perform procedures at
year end to prepare the G/L files for the next fiscal year.